1. The presentation will begin at approximately 2:00 p.m. ET Information on joining the teleconference can be found on the “Info” tab in the upper left of this screen. Be sure to use the “Attendee ID” number on the Info tab when dialing in to associate your name with your phone. In order to cut down on background noise, please mute your phone by dialing *6 upon entry into the meeting. During the question and answer portion of this presentation: You can re-enter *6 to unmute your phone and ask a question; or Type your question into the Q&A panel below the participant list and clicking “Send”. A copy of this presentation and a link to the recording will be shared with the IES Grantees and EIMAC listservs. SLDS Webinar SLDS Alternate Funding and Project Resources 1 SLDS Webinar 5-18-11

2. SLDS Webinar SLDS Alternate Funding and Project Resources Panelists Jim Boardman (Arkansas) Dan Domagala (Colorado) Brian Rawson (Texas) Agenda Background of each state’s alternate funding and project resources Relationship initiation with providers of funding and/or resources Communication and outreach strategy Best practices and lessons learned Questions from participants SLDS Webinar 5-18-11 2

3. SLDS Webinar SLDS Alternate Funding and Project Resources Background (Arkansas) Primary Resources – Federal Grants IES (three grants) Enhancing Education Through Technology (EETT) Private Grants – Gates State Appropriations (Several) – Division of Research and Technology – Arkansas Public School Computer Network – Regional Technology Coordinators – Electronic Transcripts 3 SLDS Webinar 5-18-11

4. SLDS Webinar SLDS Alternate Funding and Project Resources Background (Colorado) Alternate/Supplemental Funding: – Local Foundations – Education Advocacy Groups – Governor’s Discretionary (ARRA) – Colorado Legacy Foundation Types of Resources: – Dollars – Personnel (i.e. Subject Experts, Grant Writers) – Time – Cost Collaboration / Cost Shifting 4 SLDS Webinar 5-18-11

5. SLDS Webinar SLDS Alternate Funding and Project Resources Background (Texas) Since 2008, The Michael & Susan Dell Foundation (MSDF) has committed nearly $11M in funding, as well as countless hours of their expertise (i.e. staff, contractors), and high quality deliverables (i.e. performance dashboards) to help establish the Texas Student Data System (TSDS). Texas State Legislature has provided almost $8M in capital funding to assist with modernizing the underlying technical infrastructure associated with PEIMS. For a number of years, the Texas Education Agency (TEA) has also funded a statewide public facing longitudinal data warehouse (the Texas P-16 Public Education Information Resource) that ultimately will tie Pre-K through College and workforce readiness data for reporting purposes. SLDS I: $7.9M SLDS II: $18.3M 5 SLDS Webinar 5-18-11

6. SLDS Webinar SLDS Alternate Funding and Project Resources Relationship Initiation (Arkansas) Initial Contacts – Grant Award Notices – Personal Contacts at Meetings – Data Requests Determination of Needs – History of Data and Information Request – Policy Discussions – Legislative Mandates – Stakeholders Meetings 6 SLDS Webinar 5-18-11

7. SLDS Webinar SLDS Alternate Funding and Project Resources Relationship Initiation (Colorado) Contact – Policy Guidance (State and Local), Legislative Liaisons – Performance Management, Data Transparency – Colorado Association of School Executives (CASE) – Colorado Association of School Boards (CASB) Needs / Areas of Interest – Educator Effectiveness – Direct Student Impact – Career / Workforce skills – Make a ‘Splash’ 7 SLDS Webinar 5-18-11

8. SLDS Webinar SLDS Alternate Funding and Project Resources Relationship Initiation (Texas) Early relationship between TEA and MSDF centered around the initiation of studies to form the basis of a new roadmap for developing an enhanced statewide longitudinal data capability to improve data-driven decision making. Ultimately, two investigational studies were conducted: 1) Texas Data Collection, Analysis, and Reporting Systems Investigation (TDCARSI), 2) District Management Systems Study (DMSS). The Texas Student Data System (TSDS) vision was developed with detailed background research and extensive consultation with stakeholders, facilitated in large part due to the aforementioned studies. 8 SLDS Webinar 5-18-11

9. SLDS Webinar SLDS Alternate Funding and Project Resources Communication and Outreach Strategy (Arkansas) Federal Resources – Conference Calls – Performance Reports Private Resources – Written Progress Reports – Conference Calls – Site Visits State Resources – Presentations – Web Sites 9 SLDS Webinar 5-18-11

10. SLDS Webinar SLDS Alternate Funding and Project Resources Communication and Outreach Strategy (Colorado) SLDS Project Websites Communications Department (Public) Milestone updates via direct communication Major Data Release Events Celebrate Progress (what was the return on investment) Interests unified towards Student Outcomes Thank-Yous 10 SLDS Webinar 5-18-11

11. SLDS Webinar SLDS Alternate Funding and Project Resources Communication and Outreach Strategy (Texas) Michael & Susan Dell Foundation (MSDF) – Formal Reporting (i.e. Progress Reporting, Financial Reporting) – Day-to-Day Interactions (i.e. Project/Issue Meetings) – Active Relationship-Building (i.e. peer-to-peer communications) Texas Legislature & Oversight Entities – Formal Reporting (i.e. Progress Reporting, Financial Reporting) – As Needed Briefings (i.e. w/ interested legislators, oversight bodies, others) 11 SLDS Webinar 5-18-11

12. SLDS Webinar SLDS Alternate Funding and Project Resources Best Practices (Arkansas) Data Collection Questions (Why and What) Provide and Demonstrate Value to Stakeholders Increase Access and Ease of Use Expand Audience Lessons Learned Don’t Ask Unless You Intend To Listen and Act Ask Prepare to Modify and Adjust - Everything 12 SLDS Webinar 5-18-11

13. SLDS Webinar SLDS Alternate Funding and Project Resources Best Practices (Colorado) Constant outreach and communication Focus on Service and Support Creatively search for revenue streams and cost savings Involve Local Education Agencies Lessons Learned Some entities prefer to contribute to ‘non-governmental’ entity (Colorado Legacy Foundation) Up-front involvement of Procurement and Legal 13 SLDS Webinar 5-18-11

14. SLDS Webinar SLDS Alternate Funding and Project Resources Best Practices (Texas) Leverage not only the grant funding, but also the deep expertise that exists within the foundations and their representatives. Develop trusting relationships that are based on mutual understanding of the other’s capabilities, interests, accountabilities, and limitations. Lessons Learned Align expectations as early in the initiative as possible, at all levels within all organizations. Establish appropriate communication channels and engage routinely, and ensure buy-in with key participants. Understand commitments at all levels within all organizations, and re-visit them routinely. 14 SLDS Webinar 5-18-11

15. SLDS Webinar SLDS Alternate Funding and Project Resources Questions? Contact Info and Resources: Requests from State Support Team or SLDS Team: Rosemary Collins, (202) 502-7354 or Rosemary.Collins@ed.govRosemary.Collins@ed.gov Corey Chatis, (206) 799-8768 corey@chatisconsulting.comcorey@chatisconsulting.com Panelists: Jim Boardman, Arkansas Department of Education Jim.Boardman@arkansas.gov Dan Domagala, Colorado Department of Education Domagala_D@cde.state.co.us Brian Rawson, Texas Education Agency Brian.Rawson@tea.state.tx.us 15 SLDS Webinar 5-18-11