1. Internal Service Departments, General Operations, and Commissioners Proposed 2017 Budget August 9, 2016

2. 2 INTERNAL SERVICE DEPARTMENTS 2017 Proposed Budget Service Department Proposed Budget Full-Time Equivalents (FTE) Administration$1,789,20015.0 Accounting & Finance$1,989,40017.5 Human Resources$1,718,70014.0 Information Technology $6,991,60045.0

3. ADMINISTRATION Revenues & Expenditures 3 Key Responsibilities: County Board support, budget development, planning, countywide communications, performance management, employee engagement, contract management & land and water legacy program administration

4. ADMINISTRATION Initiatives & Challenges 4 Repurpose a current 1.0 FTE Administrative Assistant to a 1.0 FTE Communications/ Planning Manager Leading implementation of recommendations from Strategic plan, Communications plan, Library plan, and Economic Development plan Leading 2040 comprehensive planning update Leading review of organizational structure, leadership roles and board agenda development Land and water legacy program projects

5. ACCOUNTING & FINANCE Revenues & Expenditures 5 Key Responsibilities: Treasury and cash management, accounts receivable and payable, payroll, investments, compliance, debt issuance and management, and collections

6. ACCOUNTING & FINANCE Initiatives & Challenges 6 New Position: 1.0 FTE Accountant Funded partially by levy, collections revenue from Community Corrections Department Will bring remaining collections activity for Community Corrections in-house; has proven to be more efficient and cost- effective Key role in Human Resources Information System (HRIS) implementation & Point of Sale project County financial management system (E1) upgrade

7. HUMAN RESOURCES Revenues & Expenditures 7 Key Responsibilities: Labor/Employee relations, benefit administration, recruitment, leadership development, risk management and safety, pay equity and compensation system management.

8. HUMAN RESOURCES Initiatives & Challenges 8 New Position: 1.0 FTE Special Project Administrative Assistant (2 year) Funded by mission directed budget savings Backfill of administrative duties to free up existing staff for HRIS system implementation Review of health insurance options; no rate cap for 2018 Human Resources Information System (HRIS) implementation Development of recruitment strategies

9. INFORMATION TECHNOLOGY Revenues & Expenditures 9 Key Responsibilities: Application services, desktop support, IT governance, security, network infrastructure, project management, customer relations, and business continuity.

10. INFORMATION TECHNOLOGY Initiatives & Challenges 10 New Position: 1.0 FTE Applications Systems Analyst Developer Senior Growing demand from departments to implement electronic records management systems, automating workflow, and electronic reviews and approvals Key role in HRIS system implementation, point of sale project & E1 upgrade Sheriff’s Records Management System Implementation of enhanced technology allocation fund Budget includes more on-going funding; replaces one-time sources to fund maintenance cost increases on IT systems Additional funds for security testing (audit committee) Support for mobile workers and in field work

11. GENERAL OPERATIONS Countywide Revenues 11 Property tax levy, delinquent property taxes Penalty and interest on late and delinquent taxes Mobile home property taxes Property taxes paid on distribution lines $25,000 state standard measures grant State and federal grants – indirect costs Interest earnings MN Counties Intergovernmental Trust dividend PERA aid

12. GENERAL OPERATIONS Significant Expenditures 12 Supports Legislative activities East Metro Strong contribution; Greater MSP funds moved to Community Development Agency budget Funds county contributions to Health Savings Accounts and associated fees Countywide newsletter issued three times per year Funds internal auditor and records management functions Base contingency level remains the same as 2016 Supports MN Extension activities Funding included for mandated State court costs Other Post Employment Benefit (OPEB) costs Worker’s compensation, property/casualty insurance, employee severance costs

13. GENERAL OPERATIONS Mandated Court Costs Expenses are increasing, especially related to child protection, expert witness fees, civil commitments Many areas are very unpredictable; uncommon events lead to significant costs; don’t budget for those types of events Most costs were taken over by state as part of court takeover, costs left with county include facilities and a few miscellaneous costs that are very difficult to control or impact 13

14. COMMISSIONERS Includes a travel and training budget which anticipates costs for 2017 attendance; flat from 2016 Salaries are required to be set each year; budget includes a general adjustment at beginning of year Technology stipend per county policy for four county commissioners 14

15. Questions ? 15