SAP Account Administration Account Administration

Account Administration Learning Objectives At the conclusion of this unit, you will be able to: Create a new user and attach roles. Copy a user profile in SAP Understand the purpose of roles and profiles. Reset passwords. Be familiar with password requirements. Understand user maintenance functions. Terminate an SAP Account

Assign Roles Approved Request and Training Roster to Create new SAP User Create a New User Set Password Process for Creating New R/3 Users Form Notify User, trainer and SAT Department Notify User, trainer and SAT Department

Creating a New User Create Userid should match NT Userid

Copying A Profile (1) 1. Userid to be copied 2. Copy

Copying A profile (2) New user, should match NT Userid Copy

Address Tab Employee information

Logon Data - Setting An Initial Password Enter initial password twice

Defaults Make sure these two items are selected

Assigning User Roles

Use Match codes Roles Tab Composite

Resetting Passwords (1) 2. Change Password icon 1. Enter User id 3. Change password to “Apotex”, repeat and click “Enter”

Resetting Passwords (2) Users can change their own passwords from the initial SAP Logon screen.

Disabling an SAP Account (1) Need picture of SAP login showing a regular account. ‘NO LONGER WITH COMPANY’ in the Function box.

Disabling an SAP Account (2) Enter a ‘Valid to’ date to disable the account as of that day Click on ‘Generate Password Wizard’ to generate a new password for the account

Disabling an SAP Account (3) Click on the Lock/Unlock button Account is locked by Administrator Account is not locked

User Maintenance Functions Create ChangeDelete Lock DisplayCopy Change Password

Summary New users are created by copying from a template or by creating a new SAP User ID. The template has all of the default settings. Roles have to be assigned to the user. The roles already have the appropriate profiles or authorizations assigned to them. If a user forgets his or her password, the Help Desk can quickly reset their password. Besides creating a user and resetting passwords, you can also lock & unlock users, display and edit existing users and add/delete roles. You can terminate an SAP Account by using transaction SU01 when a user leaves the company. NEVER delete an SAP account.