Text 1 July, 2010 DCMS: Training Manual Distributor Data

21 December DCMS Windows Application Distributor Data Training Manual

21 December Introduction DCMS is a system, demanded by HPCL to remain leader in the LPG industry of India. This manual makes the user acquainted with the Distributor Data module of the DCMS Windows Application.

21 December Purpose This manual deals with different types of data mapped to the distributor. Intended Audience Distributors of HP Gas

21 December Organization of the Manual Section/Chapter NameShort Description Area DefinitionDetails of the areas mapped to the distributor is shown here. Price & Security DepositThe price and security deposit amount can be defined here. Notice BoardNotices are viewed here. Distributor ParametersDifferent information regarding the distributor can be stored & retrieved here. Plant LocatorLocation of the plant can be seen here. Distributor LocatorAddress of the distributor can be viewed here. Create staffStaff details are entered here. Search staffStaff details can be searched here. Time Sheet / Job CardTime sheet entry for the staff is done here. Document Print PositionPrint position for the document can be set here.

21 December 2015 Distributor Data This module deals with the variables associated with a distributor. To view the screens of this module, click on the ‘+’ sign of Distributor Data module. 6

21 December 2015 Area Definition The Area Definition application enables to view the list of areas where service has been provided. To view the contents of the screen: 1.Click on Area Definition. The following screen will appear: 7

21 December 2015 Area Definition Screen 8

21 December 2015 Area Definition (Contd) To add the details of a new area: 1.Click on Add Row. 2.Enter the Area Code, Area Name, Delivery Charges, Coolie Charges and Status in their respective places. 3.Click Save. 4.You can also delete the newly added row by clicking Delete Row button before saving it. 9

21 December 2015 Price & Security Deposit You can view the details of different types of cylinder here. This portion consists of two sub parts :-  Price Definition  Security Deposit Definition Click on Price and Security Deposit option to open the screen. 10

21 December 2015 Price Definition You can set prices for different types of cylinder here. If the prices are already set by the sales officers then you can view those prices through this page. If any modification needed, you can modify the price of the items. To open the screen: 1.Click on the Price & Security Deposit in menu bar, the contents of Price Definition will appear as shown in the following slide: 11

21 December 2015 Price & Security Deposit Screen (Price Definition) 12

21 December 2015 Price Definition (Contd) This screen includes Basic Price, Discount, %Vat, %Cess and %STVat. To modify the price details: 1.Click on the fields you want to modify. 2.Enter proper value. 3.Click Save. 13

21 December 2015 Security Deposit Definition The security deposit for different types of cylinder is set here. If the security deposit is already set by the sales officers then distributor can view those security deposits through this page. If any modification needed, distributor can modify the security deposits of the items. To open the screen:  Click on the Security Deposit tab. The following screen will appear: 14

21 December 2015 Price & Security Deposit (Security Deposit Definition) 15

21 December 2015 Security Deposit Definition (contd) This screen includes Security Deposit for Consumer, Security Deposit for Distributor, Penalty Amount, Tariff Amount. To modify the security deposit amount: 1.Click on the field you want to modify. 2.Enter the value. 3.Click Save. 4.Click on Close to exit from the screen. 16

21 December 2015 Notice Board You can read any important notice specified by the HPCL on the notice board. To open the screen: 1.Click on the Notice Board in menu bar. The following screen will appear: 17

21 December 2015 Notice Board Screen Click on Close to exit from the screen. 18

21 December 2015 Distributor Parameter You can view the details of the distributor through this screen. To view the screen: 1.Click on the Distributor Parameter menu item. It will show four tabs: Distributor Information Distributor Parameters Floor Stock Details Godown Stock Details 19

21 December 2015 Distributor Information  Distributor details is shown in this screen. You can modify some necessary fields in this screen. To open the screen: 1.Click on Distributor Information tab in Distributor Parameter. You need to enter value in the active fields if not entered before and others will be fetched from the data base. 20

21 December 2015 Distributor Parameter Screen (Distributor Information) Click Save after modifying the details 21

21 December 2015 Distributor Parameters You can view the parameters mapped to the distributor in this screen. To open the screen: 1.Click on Distributor Parameters tab. You are displayed the Parameters, Value, Printer Type, Cash Memo Stationary Type and Language. You can not modify any value except the Gap between two refill request. 2.Click Save after required modification. 22

21 December 2015 Distributor Parameter Screen (Distributor Parameters) Gap between two refill request 23

21 December 2015 Floor Stock Details This screen shows the available stock. To open the screen:  Click on Floor Stock Details tab in Distributor Parameter. You will be displayed Item Code and Authorized Floor Stock for different items.  You can only view the details but can not modify it. 24

21 December 2015 Distributor Parameter Screen (Floor Stock Details) 25

21 December 2015 Godown details This screen displays all the godown details. You can add or delete new godown details here. To open the screen:  Click on Godown Details tab. You can view the details of a godown. This includes Godown No., Address, Capacity, Godown Valid From, Valid Till, Owned / Leased / Rented, Owner's name, Agreement valid from and Valid till.  You can add or delete the details by clicking on the respective buttons.  Click Save after modification and Close if you want to exit from the screen. 26

21 December 2015 Distributor Parameter Screen ( Godown Details) 27

21 December 2015 Plant Locator Every distributor gets the LPG supply from a particular plant. In this screen all the active plant details are specified. To open the Screen:  Click on the Plant Locator menu item. The screen appears and displays the details of a plant. This includes JDEPlantCode, PlantName, AddressLineOne, AddressLineTwo, CityName, StateName and Pin. 28

21 December 2015 Plant Locator Screen 29

21 December 2015 Distributor Locator Distributor details of any place can be searched through this screen. To open the screen: 1.Click on Distributor Locator menu item in Distributor Data module. You will be displayed the following screen: 30

21 December 2015 Distributor Locator Screen 31

21 December 2015 Distributor Locator (Contd) There are two criteria for searching distributor : a.The first criteria includes State, District, City / Town, Distributor. b.The second criteria includes Zone, Region, Sales Area, Distributor. 1.Select any one of the criteria. 2.Click on See Details after entering the search criteria. 3.It will display the details of the distributor in Distributor Details field. 4.Click on Close button to close the screen. 32

21 December 2015 Create Staff You can create the entry for a new staff in the database by filling all the details in this screen. To explore the screen: 1.Click on Create Staff menu item. The following screen appears which includes Staff Code, Staff Name, Staff Initials, Status, Start Date, End Date, Address, Contact no 1, Contact no 2, Allowable credit limit, Work area. 1.Enter relevant data in the required fields and click Save. 33

21 December 2015 Create Staff Screen 34

21 December 2015 Search Staff You can make query about various staff using the search staff page. You can give any criteria like staff status wise, staff name wise, staff code wise, staff initial wise for querying. For searching a particular staff you should enter the staff code. To search the details of a staff: 1.Click on Search Staff in the menu bar. 2.You can search a staff by any of the search criteria i.e. By Staff Code, Staff Initials, Staff Name or Status. 3.Select one of the search criteria and enter proper value. 4.Click Search button to view the List of Staffs. A staff can be searched if only he is registered successfully. 35

21 December 2015 Search Staff Screen Hyperlink ed Staff Initials 36

21 December 2015 Search Staff (Contd) The Staff Initials is hyperlinked. On clicking it, the staff details will appear in the View Staff Details screen as shown below: 37

21 December 2015 Time Sheet / Job Card The staffs can enter their In Time and Out Time in this screen. You can also query staff’s In Time and Out Time through this page. To open the screen: 1.Click on Time Sheet / Job Card in menu bar. 2.You can search the Time Sheet by selecting any one of the criteria i.e. Staff Initials, Date, Month or Year. 3.Select any of the criteria and click Search. 4.Enter the Time in and Time out of staff for each day. If the staff is on leave or the day is a non working day, then select the check- boxes to specify that. Finally you should tick the select check-box and click the Save button. 5.Click Clear for clearing the fields and Close to exit from the screen. 38

21 December 2015 Time Sheet / Job Card Screen 39

21 December 2015 Document Print Position You need to set the printing details of a document in this screen. To open the screen: 1.Click on the menu item Document Print Position. 2.Select the Document Type and Stationery Type from the dropdowns in the Print Criteria. 3.Click Generate. 4.Enter the XPosition and YPosition before clicking Save. 5.Click Clear for another input and Close, if you want to close the screen. 40

21 December 2015 Document Print Position Screen 41

21 December Thank You