Effective Presentation Skills

Why Are You Here? What do you want to achieve by the end of this workshop? What do you want to achieve by the end of this workshop?

Why Are You Here? What do you want to achieve today? What do you want to achieve today?

For Optimum Benefit Plan to teach what you will learn (Learning by teaching) Plan to teach what you will learn (Learning by teaching) Plan to implement what you will learn: Plan to implement what you will learn: Main Learning With Who? Main Learning With Who?

Great Presenters What do Winston Churchill and your favorite teacher have in common?

Churchill was a great presenter, and chances are that your favorite teacher was too. Great Presenters

Why is it important to know about developing Presentations? In groups, write down WHY is it important to understand the foundation of making presentations: In groups, write down WHY is it important to understand the foundation of making presentations: 1. __________________________________ 2. __________________________________ 3. __________________________________ 4. __________________________________ 5. __________________________________ 6. __________________________________ ?

Why is it important to know about developing Presentations? In groups, write down WHY is it important to understand the foundation of making presentations: In groups, write down WHY is it important to understand the foundation of making presentations: To guide you to select accurate and reliable information To help you to work more efficiently To ensure you rehearse effectively To enable you to communicate appropriately to adults.

The Road To Success All successful presenters follow a similar path to developing and delivering their presentations. All successful presenters follow a similar path to developing and delivering their presentations. In this course you will learn that presentations are an effective way to Communicate in the business world. In this course you will learn that presentations are an effective way to Communicate in the business world.

The Road To Success How to develop a frame work strategy for your presentation? How to develop a frame work strategy for your presentation? The most effective ways to use source material and information to add muscles to the framework. The most effective ways to use source material and information to add muscles to the framework. The importance of planning to the success and effectiveness of Presentation. The importance of planning to the success and effectiveness of Presentation.

What do you already know about developing Presentations? In groups, write down important items to be considered when making a presentation. In groups, write down important items to be considered when making a presentation. 1. __________________________________ 2. __________________________________ 3. __________________________________ 4. __________________________________ 5. __________________________________ 6. __________________________________ ?

Building a Foundation Basics of Presentation Communication Basics of Presentation Communication Effective presenters share the same characteristics as the great communicators. Effective presenters share the same characteristics as the great communicators.

Groundwork Before Developing your Presentation Communication factors Adult learning theory Characteristics of effective presenters

Effective presenters share the same characteristics as the share the same characteristics as the great communicators Groundwork

Work Triangle Learning Enjoyment Performance

Learning Enjoyment Performance Work Triangle Learning Enjoyment Performance

Perform Better when you what you are doing! YOU ENJOY

Events Internal Representation Body posture Behavior State/Feeling Distortion Deletion Generalization Graduation Work Marriage Study Investment Running Laughing Mental Map Believes Values Language High programs

Exercise

How do they feel?

Exercise

How do they feel?

What is the difference? States Are Contagious!

What state do you select to have? States Are Contagious!

Mercedes Model

Self Confidence Is it important for presentation? Why? 1. __________________________________ 2. __________________________________ 3. __________________________________ 4. __________________________________ 5. __________________________________ 6. __________________________________ ?

Self Confidence More effective because they are sure of what they do. Motivate and attract others Convincing Welling to face difficulties for what is right Decision maker at difficult situations and under pressure Self talk could reduce the level of self confidence

Events Internal Representation Body posture Behavior State/Feeling Distortion Deletion Generalization Graduation Work Marriage Study Investment Running Laughing Mental Map Believes Values Language High programs Self Confidence

Merebian Finding Words ____ % Words ____ % Vocal ____ % Vocal ____ % Visual ____ % Visual ____ % ?

The Result Words 7 % Words 7 % Vocal 38 % Vocal 38 % Visual 55 % Visual 55 %

Communication Body Language: Body Language: How are you using hands. How are you using hands. Facial expressions Facial expressions

Effective presenters share the same characteristics as the share the same characteristics as the great communicators Groundwork

Enthusiasm Flexibility Organization Poise Audience focus Groundwork

Developing a Strategy Analyzing the audience Enhancing the Environment Establishing objectives

Developing a Strategy Analyzing the audience Enhancing the Environment Establishing objectives Tailor information To your audience

Developing a Strategy Analyzing the audience Enhancing the Environment Establishing objectives Interest & Learning

Developing a Strategy Analyzing the audience Enhancing the Environment Establishing objectives Meet Audience’s Needs

What would you do? You are required to make a presentation on Wednesday. What topic would you like to talk about? and what steps will you follow? Topic : (__________________________________________) Steps: _____________________________________________

What will you learn? The ability to expertly design and present your presentation. The ability to expertly design and present your presentation. The ability to expertly design your presentation. The ability to expertly design your presentation. Avoid data dumping Avoid data dumping

Benefits of The Design Process The key in preparing a presentation Reduces stress and anxiety. Reduces stress and anxiety. Reduce the time to prepare Presentations by %. Reduce the time to prepare Presentations by %. Increase your audience’s involvement, understanding and interest. Increase your audience’s involvement, understanding and interest. Connect more directly with your audiences need and wants. Connect more directly with your audiences need and wants. Significantly improve the result you get. Significantly improve the result you get.

Start with the end in mind The audiences get the message you intended to send to them

6 Steps in Preparing an Effective Presentation 1. Establish your objective 2. Analyze your audience 3. Prepare your preliminary Plan. 4. Select Your Resource Material. 5. Organize your material. 6. Practice.

Establish Your Objectives “Why am I making This presentation?” NOT “What am I Going to say?” ?

Establish Your Objectives A x B x Where are you NOW? Where we want to be? Strategy Actions

Establish Your Objectives “I want the following things to happen as a result of this presentation:” 1. __________________________________ 2. __________________________________ 3. __________________________________ 4. __________________________________ 5. __________________________________ 6. __________________________________ ?

Establish Your Objectives “I want to tell about ________________________________ so that ________________________________ ________________________________ ________________________________ _______________will take place. “I want to tell about ________________________________ so that ________________________________ ________________________________ ________________________________ _______________will take place. ?

Establish Your Objectives Keeps you laser sharp and targeted.

6 Steps in Preparing an Effective Presentation Establish your objective 2. Analyze your audience 3. Prepare your preliminary Plan. 4. Select Your Resource Material. 5. Organize your material. 6. Practice.

Audience Analysis Audit (AAA) What are the expected benefits/positive outcomes (for the audience)? What are the expected benefits/positive outcomes (for the audience)? What is in it for me? (WIITFM) ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ What is in it for me? (WIITFM) ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ?

Audience Analysis Audit (AAA) What are the expected benefits/positive outcomes (for the audience)? What are the expected benefits/positive outcomes (for the audience)? What is in it for me? ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ What is in it for me? ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ? Use it in the opening statement. …. And the benefits to each and everyone of you out there is that you will ….

Audience Analysis Audit (AAA) What is the emotional effect in your audience? ________________________________ ________________________________ ________________________________ ________________________________ ________________________________ What is the emotional effect in your audience? ________________________________ ________________________________ ________________________________ ________________________________ ________________________________ ?

Audience Analysis Audit (AAA) Why are they attending? ________________________________ ________________________________ ________________________________ ________________________________ ________________________________ Why are they attending? ________________________________ ________________________________ ________________________________ ________________________________ ________________________________ ?

Audience Analysis Audit (AAA) How welling are they to accept your ideas? Resistance? ________________________________ ________________________________ ________________________________ ________________________________ ________________________________ How welling are they to accept your ideas? Resistance? ________________________________ ________________________________ ________________________________ ________________________________ ________________________________ ?

6 Steps in Preparing an Effective Presentation Establish your objective Analyze your audience 3. Prepare your preliminary Plan. 4. Select Your Resource Material. 5. Organize your material. 6. Practice.

Main Ideas What must I get my audience to Belief or concepts to have? ________________________________ ________________________________ ________________________________ ________________________________ ________________________________ What must I get my audience to Belief or concepts to have? ________________________________ ________________________________ ________________________________ ________________________________ ________________________________ ?

Main Ideas With each main point give a story or a personal experience or a graph (Anchor). ________________________________ ________________________________ ________________________________ ________________________________ ________________________________ With each main point give a story or a personal experience or a graph (Anchor). ________________________________ ________________________________ ________________________________ ________________________________ ________________________________ ?

Supporting Factual Information Validate Main idea Make a point … tell a story. A personal experience or a graph (Anchor). (it is not what is taught but what is caught!) ________________________________ ________________________________ ________________________________ ________________________________ ________________________________ Validate Main idea Make a point … tell a story. A personal experience or a graph (Anchor). (it is not what is taught but what is caught!) ________________________________ ________________________________ ________________________________ ________________________________ ________________________________ ?

Supporting Factual Information Keep it Short and Simple No more Data Dumping 23:19

Opening Statement Audience attention is the most in the opening statement.

Dynamic Opening Sell your audience on listening to you Sell your audience on listening to you Introduce your subject Introduce your subject Set the tone Set the tone

Dynamic Opening 7 different ways to open 7 different ways to open 1. Direct statement and why it is important to the audience 2. Indirect opening (make it affect them personally) 3. Vivid example or comparison leading directly to that subject. 4. Strong quotation. 5. Important statistics that affects the audience 6. A story 7. Asking general question (how many of you are absolutely fearless when you present to somebody?)

Powerful Closing Integrate your opening points into your closing comments. Integrate your opening points into your closing comments. Begin with the end in mind (Objective) Begin with the end in mind (Objective) Audience will feel and know that you did your homework Audience will feel and know that you did your homework Key points re-iteration AFTER the Questions and Answers Key points re-iteration AFTER the Questions and Answers Leave your audience feeling time well spent. Leave your audience feeling time well spent.

Powerful Closing 4 Ways to close: 4 Ways to close: 1. Summarize 2. Challenge your audience 3. Suggest an agreement or recommend an action. 4. Present fact, quotes or statistics. (re- iterate what you said in the opening)

Three Nevers “Well, I’m about out of time.” “Well, I’m about out of time.” “That is all I have to say.” “That is all I have to say.” “I am being told I need to stop now.” “I am being told I need to stop now.”

Delivery Use the four representation systems Use the four representation systems Visual Visual Auditory Auditory Kinesthetic Kinesthetic

Visual No more than 6 words per line No more than 6 words per line No more than 6 line per slide No more than 6 line per slide Use visual aids Use visual aids