ReCAP Shelving Facility Research Collections and Preservation Consortium

The RECAP Consortium Members Columbia University The New York Public Library Princeton University

ReCAP Location

ReCAP Aerial View

ReCAP Phase 1 Capacity 7.5 million items 3 modules with high density shelving Film vault (color and acetate film) Processing center (accession &retrieval) High density shelving by size & barcode

Shelving Modules 3Modules (Phase 1) Each module 70 feet X 210 feet 2.5 million items 6 aisles of high density shelving Set points at 50 o F / 35%RH Wet sprinkler system

Film Vault 1,000 square feet Three aisles of shelving Set points at 35 o / 25%RH Color and acetate film

Processing Center 20,000 square feet Processing center includes –7 Size sorting stations –3 Data entry stations –3 Verification stations –Refile / Reshelving –Electronic Document Delivery Tray making room 3 Truck docks / 2 Van docks

Office Area Reading Room (Onsite Consultation) for 8 people Conference Room for 12 people Offices and Open Office Areas

Phase 1 + Module 4

Processing Center / Office Area / Loading Area February 2001

Film Vault Set points at 35 o / 25%RH

Module 2 - Super Flat Floor

ReCAP Facility January 2002

ReCAP Processing Center & Modules

Processing Center

Module 1: Order Pickers and Shelving

Module 1 Shelving Aisle

Columbia Load-in During first 6 years –2.5 Million items During the first 3 years – Approximately 70,000 items per month

Services Next business day delivery –To library circulation desks by 12 noon Electronic document delivery –on the Web Shared access among member collections On-site consultation in reading room

Transportation for Accession Columbia and The New York Public Library will be cooperating on transportation for accession. –In approximately 2 week blocks of time –Clancy-Cullen will provide the moving service

Requesting Items Regular Mode Requesting Link in CLIO to Columbia’s ReCAP Request System Patron/Staff member places online request Request automatically transmitted to ReCAP Request processed at ReCAP

Delivery to Columbia Libraries Bohren’s provides Courier Service ReCAP Courier delivers totes to CUL Shipping & Receiving Deliveries to Individual Libraries by CUL Shipping & Receiving staff, guaranteed by 12 noon. Separate delivery to Columbia Law School

Circulation Workflow Circulation staff in Each Library Check tote manifest Charge items to Offsite pseudo-patron Scan book barcode for cunix form (patron notification & print request data) Check manifest & Insert printout in book Apply ReCAP sticker to spine of item Put volumes on hold shelf.

Ideas for Future Activities Extending shared access to collections through BorrowDirect Collaborative collection development initiatives Preservation and conservation activities Digitizing projects

Anticipated Development by Modules

Full Development 15 Modules

ReCAP Shelving Facility Research Collections and Preservation Consortium