01 Oct 2007ICOLC Fall Meeting StockholmSeite 1 Negotiating deals for backfiles and historical collections Hildegard Schäffler Bavarian State Library, Munich

01 Oct 2007ICOLC Fall Meeting StockholmSeite 2 Types of content Journal backfile collections » Publishers‘ products: e.g. ACS, Elsevier, IoP, Nature, OUP, Springer, Wiley-Blackwell » Aggregated content, e.g. JSTOR, Periodicals Archive Online Historical collections » Digitisation of -published print material (sometimes already available on microfilm or microfiche), e.g. EEBO, ECCO, Early American Imprints -unpublished file material, e.g. Digital National Security Archive (ProQuest); Post-War Europe (Cengage Learning) » Thematic collections -e.g. Digital Library of Classic Protestant Texts (Alexander Street Press), The Making of the Modern World (Cengage Learning), Art Sales Catalogues Online (IDC Publishers)

01 Oct 2007ICOLC Fall Meeting StockholmSeite 3 1. What type of content do we need? Journal backfile collections Users expect seamless availability of journal content back to volume 1, issue 1  Content may already have been purchased in print format  Increasing overlap between publishers‘ content and aggregators? Historical collections Digital availability of material difficult to access  Content may already have been purchased in microform  How much will be covered by open access digitisation projects in the near future?

01 Oct 2007ICOLC Fall Meeting StockholmSeite 4 2. How do we arrive at a fair price? Purchase or license? » Most products available for a one-off purchase » Licences mostly for aggregated content Pricing criteria for consortia purchase » Country-specific approach -International journal content vs. culturally and linguistically rooted collections » Realistic number of individual sales within the purchase group » Journal backfiles -Benchmarking against licensed products (e.g. JSTOR) -Basic cost-per-page, relative to other products » International transparency? -Cf. the Knowledge Exchange experience

01 Oct 2007ICOLC Fall Meeting StockholmSeite 5 3. Central funding or opt-in? Central funding (e.g for a national license) » Ideal for one-off purchase » Sustainability issue (as regards funding) with licensed material » Could lead to broad access options, perhaps down to the general public (cf. DFG purchases in Germany) Opt-in model (based on institutional funding) » Suits license models » Is there a tipping-point as compared to a national license offer?

01 Oct 2007ICOLC Fall Meeting StockholmSeite 6 4. What happens if the content changes? Historical collections » How to deal with updates if the content is not sold in clearly defined modules? » E.g. Art Sales Catalogues Online (IDC Publishers); Digital Karl Barth Library (ASP); Library of Latin Texts (Brepols Publishers) Journal backfile collections » Moving wall concept -Established for aggregators, esp. JSTOR -Does it make sense with born digital content / gap years in publishers‘ offers? » Loss of content in aggregated (and publishers‘?) products -Cf. withdrawal of „Science“ from JSTOR, but content not removed for existing subscribers

01 Oct 2007ICOLC Fall Meeting StockholmSeite 7 5. A case for local hosting? Long-term accessibility as an integral part of data purchase Publishers‘ serverLocal hosting Access fees (for how long can they be waived? Pricing criteria?) Reliable archive concept of the publisher? Retrieval software as part of the deal Hosting costs Data control for long-term preservation Retrieval concept must be developed Journal backfiles: Must be combined with access to current content

01 Oct 2007ICOLC Fall Meeting StockholmSeite 8 Questions revisited 1. What type of content do we need? 2. How do we arrive at a fair price? 3. Central funding or opt-in? 4. What happens if the content changes? 5. A case for local hosting? …