Information Technology Emory Enterprise Exchange 2007

Information Technology Agenda  Desktop and VDT Information  Technical Information for cutover  Technical Information for archiving  Tentative Schedule – HMG Schedule  Next Steps  Listserv  Meetings – how often?  Questions? 1

Information Technology Desktop and VDT  Information 2

Information Technology Technical Info 3

Information Technology Technical Information  Clinical Faculty  Time Line  Client Installer  Dial Tone Information 4

Information Technology GroupWise Migration for Healthcare 25 days Prepare VDT environment. Gather information on PDA’s EHC live on the new Exchange 2007 system. Healthcare senior leaders mailboxes migrated All other EHC mailboxes migrated Archives Migrated Day oneDay twoDay ThreeDay four All other EHC mailboxes migrated 14 Days Preparation time Consecutive timeline Milestone At the switch from GroupWise to Exchange/Outlook all contacts and all current calendar items will be in Outlook and all new mail will come into and be sent out of Outlook. 90% of the items from GroupWise inbox, sent items and cabinet folders will be in Outlook by day 3 for clinical faculty and D2P2. GroupWise WebAccess can be used to look at old inbox and cabinet folders to see any messages that have not yet migrated (but not archives). GroupWise archives will be migrated last - after all accounts have been migrated. Note – senior leader migration is defined as accounts in post office D2P2. All Archives Migrated November Senior Leader Migration Clinical Faculty Migration

Information Technology Inbound Enterprise Exchange 2007 Mail Flow 6

Information Technology Outbound Enterprise Exchange 2007 Mail Flow 7

Information Technology Internal Exchange Mail Flow 8

Information Technology Enterprise Exchange

Information Technology Enterprise Exchange

Information Technology AD Layout for Enterprise Exchange

Information Technology Client Access for Enterprise Exchange

Information Technology Technical Information for Archiving 13

Information Technology Exchange Archival Overview  Provides Exchange archiving / tiered storage  Quota based archiving – 300 mg  Attachment based archiving  Stub attachments and messages  Stub management policy will be utilized  Quick retrieval of full message and attachments  Stores stub in plain text for minimal footprint  End user restorability of deleted messages  No storage limits for archived messages (300MB active mailbox limit)  Seamless recovery of archived messages 14

Information Technology Exchange Archival Overview (cont’d)  Search ability  Future Compliance searching  Currently allows end user search ability to own archive  Retention policies  Can be used to manage compliance minimums (may eventually come for HIPAA or Sarbanes Oxley)  Can expire messages after maximum retention periods 15

Information Technology Next Steps  Listserv  Meetings – How Often?  Training links  Your account migration 16

Information Technology Questions? 17