2. Exploring Microsoft Office 2000 - Outlook 20001 Microsoft Outlook 2000 A Desktop Information Manager By Robert T. Grauer Maryann Barber

3. Exploring Microsoft Office 2000 - Outlook 20002 Objectives  Describe Microsoft Outlook and its relationship to Office 2000; describe the components of the Outlook window.  Use Outlook to create or modify a contact, appointment, task, or journal entry.  Distinguish between a mail server and a mail client; explain the use of a username and password in conjunction with e-mail.  Obtain an e-mail account, then use Outlook to send and receive e-mail; describe how Outlook mail is Web-enabled.  Explain how an address book facilitates entering the recipient’s e-mail address when you compose an e-mail message.  Attach a file to an e-mail message.  List the mail folders that are created by default for Outlook mail; create a new mail folder and move a message to it.

4. Exploring Microsoft Office 2000 - Outlook 20003 Overview  Introduction to Outlook  The Outlook Window  Outlook Folders  Introduction to E-mail  Mail Folders  Anatomy of an E-mail Message  Address Book  Distribution List

5. Exploring Microsoft Office 2000 - Outlook 20004 The Outlook Window  Outlook bar  Mail group  Outlook Shortcuts  Outlook Today  Inbox  Calendar folder  Contacts folder  Journal

6. Exploring Microsoft Office 2000 - Outlook 20005 Microsoft Outlook 2000  Think of Outlook 2000 as your complete information manager including areas to: Keep appointments Keep up with contacts Take notes Send/Receive e-mail Track work activity Keep a “to-do” list

7. Exploring Microsoft Office 2000 - Outlook 20006 Various Screens 1.Outlook Today 2.Inbox 3.Calendar 4.Contacts 5.Tasks 6.Journal 7.Notes Click mouse to see each screen!

8. Exploring Microsoft Office 2000 - Outlook 20007 Electronic Mail (E-mail)  E-mail is simply a means of sending messages via computer  Business is using more e-mail and fax  To access you must have a mail server and/or software  Each person has a username and password  All mail programs allow you to Send, Compose, Reply and Forward

9. Exploring Microsoft Office 2000 - Outlook 20008 Parts of the E-mail Message  Header  To:  Cc:  Subject:  Message  Attachments

10. Exploring Microsoft Office 2000 - Outlook 20009 Mail Folders  Inbox for unread and stored mail  Sent Items for mail already sent  Outbox to hold mail not yet sent  Deleted messages

11. Exploring Microsoft Office 2000 - Outlook 200010 E-mail Protocol  POP Client --Post Office Protocol Mail is read, composed, and stored locally Can work off-line  SMTP --Simple Mail Transfer Protocol The protocol required to send mail messages through the Internet

12. Exploring Microsoft Office 2000 - Outlook 200011 Additional E-mail Capabilities  Address Book Retains e-mail address of frequent contacts Looks up information for you Can create alias  Distribution List Set of Internet addresses stored under a single name

13. Exploring Microsoft Office 2000 - Outlook 200012 Hands-On Exercises 1.Introduction to Outlook 2.Outlook E-mail

14. Exploring Microsoft Office 2000 - Outlook 200013 Outlook Summary  Outlook as an Information Manager  The Outlook Window  Outlook Folders  Introduction to E-mail  Mail Folders  Anatomy of an E-mail Message  Address Book  Distribution List