Letters

Parts of a letter Dateline ◦Quadruple Space (4 times) Inside Address (where it’s going) ◦Double Space Salutation ◦Double Space Body ◦Single spaced (double spaced between paragraphs) Complimentary Close ◦(Quadruples Space for signature) Typed Name ◦Single Space Title/Position (optional) ◦Double Space Typist initials (always lowercase) ◦Double Space Enclosure Notation (optional) Signature Block

Letter Example January 5, 2005 Ms. Karen Brown 933 W. 500 N. Provo, UT Dear Mrs. Brown Thank you for the opportunity to interview with your company. I was very impressed with the success of your company and the work ethic of your employees. As I visited your company, I see that my skills and qualifications could potentially be a great asset to your company. Enclosed you will find a letter of recommendation. Feel free to contact me if you have any further questions. Sincerely Gina Holt gh Enclosure: Letter of Recommendation Dateline Inside Address Salutation Body Complimentary Close Typed Name Typist Initials Enclosure Signature Block QS

Letter Styles Full Block ◦Every line of the letter begins at the left hand margin. Modified Block ◦Dateline, complimentary close, typed name and title indented to 3.5” Open Punctuation ◦No punctuation after the salutation and complimentary close Mixed Punctuation ◦Colon after the salutation and a comma after the complimentary close

Before you start your letter… Check that margins at 1” Change line spacing to single spaced Change spacing after to 0 pt. ◦Page Layout tab, Paragraph Group, Space after to 0 Center vertically on page ◦Page Layout tab, Page Setup Dialog Box, Layout tab, Vertical Alignment, CENTER

1) Center on the page -PAGE LAYOUT TAB -ARROW FROM PAGE SETUP GROUP -LAYOUT TAB (last tab) -VERTICAL ALIGNMENT (halfway down) -CENTER

2) Change spacing to 0 pt. ◦PAGE LAYOUT TAB ◦PARAGRAPH GROUP ◦SET SPACING AFTER TO ZERO!

Modified Block – Change Indent to 3.5” View Ruler, CHECK! Tab over to 3.5 inches