2 All About LettersThe primary method of written communication before was written letters Even though has become the most popular form of communication, It is still considered informal
3 LettersThe general rule is that formal situations are better handled through Written letters than through Letters can be broken into 2 categories, Personal and business
4 Personal LettersPersonal Letters are sent from one person to another and deal with personal matters.Examples:Love LettersLetters of apologyCongratulations or condolence
5 Business LettersBusiness Letters are letters that individuals send to business or institutions that deal with business related matters.Examples:Letters of RecommendationLetter of ApplicationLetters of Complaint
6 LetterheadLetterhead is the heading at the top of a sheet of letter paper containing a business’s:NameAddress phone/fax numberWebsiteLogo/sloggan
7 Letterhead cont…When no Letterhead exists, be sure to include the writers address in the letter. It can appear in one of two places in a letter immediately above the date or Two lines immediately below the sender and title
8 Letter StylesLetters can be formatted in Block or Modified Block style. In a block style letter, each line of the letter begins at the left margin. In a modified block style letter the , Date, complimentary close, and signature block and sender/title start at the horizontal center(3.25”) of the page.
9 Letter punctuationOpen punctuation has no punctuation after the salutation or the complimentary close. Mixed punctuation has a colon (:) after the salutation And a comma(,) after the complimentary close.
10 More Parts of a LetterThe signature block is the space between the complimentary close and the sender’s name If the composer has someone else type the letter, the typist’s initials/ reference initials should be typed on the left a double space below the sender’s name and title.
11 Parts of a letterThe word attachment or enclosed at the bottom of a letter indicates there is something additional in the envelope. The letters cc at the bottom of a letter indicate that someone has received a complimentary copy of the letter.
12 Letter Alignment Letters should be vertically centered. To vertically center a page,Page Setup dialog boxLayout tabpage sectionselect centerand the body of a letter should be single spaced
13 Letter MarginsThe margins for a letter should be set at 1 inch.
14 FormattingThe blank space around the outside of a document is called… Margins Alignment refers to the position of the text between the Margins Left, Center, Right, Justify
15 More formattingLine spacing refers to the amount of space between the Lines of text. A bullet is any small character that appears before an item in a list. The show/hide button shows the formatting in the document.
16 Tabs Default tabs are set every ½ inch. The four types of tabs are: Left └Right ┘Center ┴Decimal ┴.
17 More TabsYou can set tabs using the Tab Box located to the left of the ruler bar. The path to set tabs using the Paragraph group: Paragraph dialog box Tab Button
18 Tabs cont…The tab dialog box can be opened by double clicking on a tab located on the ruler. Solid, dotted or dashed lines which fill the blank space before a tab are called Leaders.
19 Clearing and Moving Tabs To clear a tab from the ruler, click and drag the tab down off the ruler. To move a tab on the ruler, click on the tab and drag it left or right.
20 Spacing and parts of a letter LetterheadDateQSInside AddressDSSalutationssComplimentary CloseSignature BlockAuthorIndicates if something is with letterTypists initials
21 Letter Identification Block Letter – Open PunctuationModified Block – Mixed Punctuation