Training Slides – Manage Co-Curricular Activities Integrated National Education Information System (iNEIS TM )

C4A-CC04:CCA Agenda: -Activate Students in CCA Career -Upload/Update CCA Schedule -Register Students Under CCA -Record and Track CCA Attendance

Process Flow Admit students in CCA Term activate students Generate data for CCA scheduling Upload CCA schedule Update CCA schedule Register students under CCA Record & track CCA attendance

Training Slides – Manage Co-Curricular Activities C4A – CC01 – Active Student in CCA Career Integrated National Education Information System (iNEIS TM )

Activate Students in CCA Career Description: –This function allows school registrar to admit students under CCA career –Allows CCA head to term activate students in batch or individually to CCA Granted Role: –School Registrar/CCA Head Menu Path: –Records and Enrollment > Career & program information > Student program/plan –Records and Enrollment > Term Processing > Term Activation > Term Activation Batch Process –Records and Enrollment > Student Term Information > Term Activate a Student

How to use 1.Navigate to the screen via menu path 2.Search for a particular student 3.Update student’s CCA admission and term activation details 4.Save Refer to Online Help for more details

Process Flow Admit students in CCA Term activate students Generate data for CCA scheduling Upload CCA schedule Update CCA schedule Register students under CCA Record & track CCA attendance

Admit Students under CCA 1. Navigate the menu path 2. Click ’Add a New value’.

Admit Students under CCA 1. Fill in Student ID, Student Career Nbr and choose Academic Career

Admit Students under CCA 1. Change Effective date, specify program action, Admit term, Campus 2. Click ‘Student Plan’

Admit Students under CCA 4.Click Save 3. Specify Student Academic Plan

1. Navigate the menu path 2. Add new Run Control ID Term Activation - Batch

1. Enter the academic details 2. Click the Process Control tab Term Activation - Batch

1. Select Eligible to Enroll: Yes 2. Click on Run button Term Activation - Batch

Ensure the process name “SRTRMAC” is checked, then click on OK

Click on Process Monitor Term Activation - Batch

2. Click Refresh at interval times 1. You should see that: i.Run Status: Queued and ii.Distribution Status: N/A

Term Activation - Batch 2. Click on the Details link 1.Click Refresh at interval times until i.Run Status: Success and ii.Distribution Status: Posted

3. Click on the View Log/Trace link Term Activation - Batch

4. Click on the.out file to view the term activation status of remaining students Term Activation - Batch

Summary of the No. of Students Activated, No. of Students Updated, and No. of Students Ineligible Term Activation - Batch Student’s ID

1. Navigate the menu path 2. Enter search parameter and click the Search button. Term Activate Student - Individual

1. Prompt for term 2. Select Term

Term Activate Student - Individual 1. Specify Student Career Nbr 2. Tick Eligible to enroll and click save

Integrated National Education Information System (iNEIS TM ) Training Slides – Manage Co-Curricular Activities C4A – CC02 – Generate Data for CCA Scheduling

Process Flow

Admit students in CCA Term activate students Generate data for CCA scheduling Upload CCA schedule Update CCA schedule Register students under CCA Record & track CCA attendance

C5-TT06: Generate Data for CCA Scheduling Description: –This function allows School Timetabling Admin to generate data for CCA scheduling. Granted Role: –School CCA Head Menu Path: –Home > Reporting tools > Query > Query Viewer

How to use 1.Navigate to the screen via menu path 2.Search for query name 3.Run to excel 4.Save the excel to local directory

Agenda Generate List of Facilities Generate List of Teachers Generate List of Subjects

Generate List of Facilities Navigate to query viewer

Generate List of Facilities Enter the query name "MOE_TT_CCA_FAC" to generate the list of facilities. Click on Search

Generate List of Facilities Click on ‘Excel’ Link for search criteria

Generate List of Facilities Click on the Institution lookup button Select the relevant Acad Institution

Generate List of Facilities Click on the Acad Org lookup button Select the relevant Acad Org

Generate List of Facilities Click on Open or Save File Click on View Results

Generate List of Facilities This excel sheet displays all available facilities under the specified school.

Agenda Generate List of Facilities Generate List of Teachers Generate List of Subjects

Generate List of Teachers Navigate to query viewer

Generate List of Teachers Enter the query name “MOE_TT_CCA_TCH" to generate the list of teachers. Click on Search

Generate List of Teachers Click on ‘Excel’ Link for search criteria

Generate List of Teachers Click on the Institution lookup button Select the relevant Acad Institution

Generate List of Teachers Click on the Acad Org lookup button Select the relevant Acad Org

Generate List of Teachers Click on Open or Save File Click on View Results Specify search criteria

Generate List of Teachers This excel sheet displays all teachers under the specified school.

Agenda Generate List of Facilities Generate List of Teachers Generate List of Subjects

Navigate to query viewer

Generate List of Subjects Enter the query name “MOE_TT_CCA_SUB" to generate the list of subjects. Click on Search

Generate List of Subjects Click on ‘Excel’ Link for search criteria

Generate List of Subjects Click on the Institution lookup button Select the relevant Acad Institution

Generate List of Subjects Click on the Career lookup button Select the relevant Career

Generate List of Subjects Click on the Acad Org lookup button Select the relevant Acad Org

Generate List of Subjects Click on Open or Save File Click on View Results Specify search criteria

Generate List of Subjects This excel sheet displays all available courses under the specified academic career and school.

Integrated National Education Information System (iNEIS TM ) Training Slides – Manage Co-Curricular Activities C4A – CC03 – Upload CCA Schedule and update timetable in CS

C4A-CC03: Upload CCA Schedule Description: –This function allows School Timetabling Admin to upload CCA schedule. Granted Role: –School Timetabling Admin Menu Path: –Home > Curriculum Management > Schedule of Classes > Upload CCA Schedule

Process Flow Admit students in CCA Term activate students Generate data for CCA scheduling Upload CCA schedule Update CCA schedule Register students under CCA Record & track CCA attendance

Process Flow

Agenda Upload CCA Schedule – Full Term Validate Imported CCA Scheduling Data Re-upload CCA Scheduling Data - By Date Range Validate Re-uploaded CCA Scheduling Data

How to use 1.Prepare CCA schedule data file 2.Navigate to the screen via menu path 3.Add a Run Control ID 4.Specify relevant run parameters 5.Upload.CSV data file 6.Run the process 7.Verify upload results

Upload CCA Schedule – Full Term Navigate to Upload CCA Schedule

Upload CCA Schedule – Full Term Click on Add a New Value

Upload CCA Schedule – Full Term 1006_Term1510 Enter Run Control ID e.g. 1006_Term1510” Click on Add

Upload CCA Schedule – Full Term Click on Acad Career lookup button Select the relevant Career

Upload CCA Schedule – Full Term Click on Campus lookup button Select the relevant Campus

Upload CCA Schedule – Full Term Click on Term lookup button Select the relevant Term

Upload CCA Schedule – Full Term Click on Session lookup button Select the relevant Session

Upload CCA Schedule – Full Term Tick Upload Full Term Data Click on Upload File. Upload file with.CSV format

Upload CCA Schedule – Full Term The file has been uploaded successfully.

Upload CCA Schedule – Full Term Click on View File to view uploaded file

Upload CCA Schedule – Full Term Click on Delete File to delete uploaded file

Upload CCA Schedule – Full Term Click on Run

Upload CCA Schedule – Full Term Click on OK

Upload CCA Schedule – Full Term Click on OK

Upload CCA Schedule – Full Term Click on Process Monitor Link

Upload CCA Schedule – Full Term The current run status is processing, click the Refresh button to wait for: - Run status = "Success" - Distributor Status = "Posted" Click on Refresh Button

Upload CCA Schedule – Full Term The process has been successfully posted as seen in: - Run status = "Success" - Distributor Status = "Posted" Click on Details Link

Upload CCA Schedule – Full Term Click on View Log/Trace Link. This link displays any corresponding error messages if the process fails.

Upload CCA Schedule – Full Term Click on the.log File

Upload CCA Schedule – Full Term This example shows successful upload of data files. Any corresponding error messages will be displayed in this log file

Agenda Upload CCA Schedule – Full Term Validate Imported CCA Scheduling Data Re-upload CCA Scheduling Data - By Date Range Validate Re-uploaded CCA Scheduling Data

How to Validate 1.Navigate to the specific classes 2.Compare the meeting patterns of the class with uploaded data from the.CSV file 3.The CCA schedules from data file should tally with the classes in the CS System

Validate Imported CCA Scheduling Data Navigate to Maintain Schedule of Classes

Validate Imported CCA Scheduling Data Search for Newly Imported Class Click on Search

Validate Imported CCA Scheduling Data Click on View All link to view all class meetings

Validate Imported CCA Scheduling Data This course has currently 3 existing class meetings scheduled on: -01/05/ /14/ /21/2015

Validate Imported CCA Scheduling Data Tally the CCA class schedules as reflected in the System with the data in the uploaded.CSV file. Both should reflect the same data. Note: The System validates the start date and changes the meeting pattern day (checkbox) accordingly.

Agenda Upload CCA Schedule – Full Term Validate Imported CCA Scheduling Data Re-upload CCA Scheduling Data - By Date Range Validate Re-uploaded CCA Scheduling Data

Re-upload CCA Schedule – Date Range Click on Add a New Value

Re-upload CCA Schedule – Date Range Enter Run Control ID e.g. 1006_Term1510_Rerun” 1006_Term1510_Rerun Click on Add

Re-upload CCA Schedule – Date Range Click on Acad Career lookup button Select the relevant Career

Re-upload CCA Schedule – Date Range Click on Campus lookup button Select the relevant campus

Re-upload CCA Schedule – Date Range Click on Term lookup button Select the relevant Term

Re-upload CCA Schedule – Date Range Click on Session lookup button Select the relevant Session

Re-upload CCA Schedule – Date Range Specify the start and end date. In this example, specify the start date to “01/10/2015”. Click on Upload File. Upload file with a.CSV format Specify required fields

Re-upload CCA Schedule – Date Range The file has been uploaded successfully.

Re-upload CCA Schedule – Date Range Click on Run

Re-upload CCA Schedule – Date Range Click on OK

Re-upload CCA Schedule – Date Range Click on OK

Re-upload CCA Schedule – Date Range Click on Process Monitor Link

Re-upload CCA Schedule – Date Range The current run status is processing, click the Refresh button to wait for: - Run status = "Success" - Distributor Status = "Posted" Click on Refresh Button

Re-upload CCA Schedule – Date Range The process has been successfully posted as seen in: - Run status = "Success" - Distributor Status = "Posted" Click on Details Link

Re-upload CCA Schedule – Date Range Click on View Log/Trace link. This link displays any corresponding error messages if the process fails.

Re-upload CCA Schedule – Date Range Click on the.log Link

Log File This example shows successful re-upload of data files. Any corresponding error messages will be displayed in this log file

Agenda Upload CCA Schedule – Full Term Validate Imported CCA Scheduling Data Re-upload CCA Scheduling Data - By Date Range Validate Re-uploaded CCA Scheduling Data

How to Validate 1.Navigate to the specific classes 2.Compare the meeting patterns of the class with uploaded data from the.CSV file 3.The CCA schedules from data file should tally with the classes in the CS System

Validate Re-uploaded CCA Scheduling Data Search for Newly Imported Class Click on Search

Validate Re-uploaded CCA Scheduling Data Click on View All link to view all class meetings

Validate Re-uploaded CCA Scheduling Data (1) Since the start date specified is 10 Jan 2015, the 05/01/2015 classes will not be replaced by the re- uploaded data (2) But classes stipulated after 10 Jan 2015 will be replaced by the re-uploaded data. Notice that the 14/1 and the 21/1 classes are replaced with the 16/1 class meeting from the re-uploaded data file.

Validate Re-uploaded CCA Scheduling Data Tally the new CCA class schedules as reflected in the System with the data in the re-uploaded.CSV file. Both should reflect the same data Note: The System validates the start date and changes the meeting pattern day (checkbox) accordingly.

Training Slides – Manage Co-Curricular Activities C4A – CC04 Update CCA Schedule Integrated National Education Information System (iNEIS TM )

Process Flow Admit students in CCA Term activate students Generate data for CCA scheduling Upload CCA schedule Update CCA schedule Register students under CCA Record & track CCA attendance

Agenda Update CCA Schedule Add CCA Schedule Delete CCA Schedule

Update CCA Schedule Navigate to Maintain Schedule of Classes

Update CCA Schedule Search for existing CCA course to update. This example narrates the updating of existing CCA with the ID of “001393” Click on Search

Update CCA Schedule This example shows the updating of Start Date and End Date to 01/06/2015.

Update CCA Schedule This example shows the updating of the meeting day to be scheduled on Wed. Click on the "W checkbox" to select the day.

Update CCA Schedule Click on Save

Agenda Update CCA Schedule Add CCA Schedule Delete CCA Schedule

Add CCA Schedule Navigate to Maintain Schedule of Classes

Add CCA Schedule Search for existing CCA course to update new class meetings. Click on Search

Add CCA Schedule Click on “+” to add new class meeting

Add CCA Schedule Specify relevant class meeting information Click “+” to assign additional instructors Notice that the total page number has increased from 2 to 3.

Add CCA Schedule Click on the drop down to select specific instructor role. Instructor role consists of “Class Teacher”, “Prim Instructor” and “Subject Teacher”. For this example, select “Subject Teacher” Click on the lookup button to select relevant instructor

Add CCA Schedule Click on Save

Agenda Update CCA Schedule Add CCA Schedule Delete CCA Schedule

Navigate to Maintain Schedule of Classes

Delete CCA Schedule Search for existing CCA course to delete class meetings. Click on Search

Delete CCA Schedule Click on “-” to delete class meeting

Delete CCA Schedule 3. Click on Save 1. Click on OK to confirm deletion 2. Notice that the total page number has decreased from 3 to 2.

Training Slides – Manage Co-Curricular Activities C4A – CC05 – Register students under CCA Integrated National Education Information System (iNEIS TM )

Process Flow Admit students in CCA Term activate students Generate data for CCA scheduling Upload CCA schedule Update CCA schedule Register students under CCA Record & track CCA attendance

Agenda Individual Enrolment –Enroll student into CCA –Drop student from CCA Block Enrolment -Create class block -Create student block -Register students into CCA -Verify enrolment result

Enroll Student to CCA Description: –This function allows CCA head to assign CCA to students Granted Role: –CCA Head Menu Path: –Records and Enrollment > Enroll Students > Enrollment Request

How to use the system 1.Navigate to the screen via menu path 2.Search for a particular student 3.Update the details of student program 4.Add/Drop student to/from classes 5.Save Refer to Online Help for more details

1. Navigate the menu path 2. Add ID and Academic Career of the uploaded student and enter the desire Term Enroll Students to CCA

1. Select Action: Enroll 2. Search for the class number to enroll student into the class

Enroll Students to CCA Search for available classes to enroll students according to the Subject and Academic Career

Enroll Students to CCA 1. Select the desire class for the student to enroll Class Number

Enroll Students to CCA 1. Select Class

Enroll Students to CCA 1. Click on “+” icon to assign more classes to the student 2. Submit when all desired classes has been included

Drop Students from CCA 1. Select Action: Drop 2. Search for the class number to drop student from the class

Drop Students from CCA Select the desired classes

Drop Students from CCA 1. Click on “+” icon to drop more classes 2. Submit when all desired classes have been included

Agenda Individual Enrolment –Enroll student into CCA –Drop student from CCA Batch Enrolment -Create class block -Create student block -Register students into CCA -Verify enrolment result

C4-CC04:Batch Enrolment Description: –This function allows school CCA head and assign classes to students in batch Granted Role: –CCA Head

C4-CC04:Batch Enrolment Menu Path: –Records and Enrollment > Enroll Students > Block Enrollment > Create Student Block –Records and Enrollment > Enroll Students > Block Enrollment > Create Class Block –Records and Enrollment > Enroll Students > Block Enrollment > Block Enroll Merge

How to use the system 1.Navigate to the screen via menu path 2.Create student block and class block 3.Assign students in batch to classes 4.Verify enrollment details Refer to Online Help for more details

1. Navigate the menu path 2.Add a new Class Enrollment Block Create Class Block

Create Class block 1. Enter the description of the Class Enrollment Block 2. Enter the Term, and Class Number 3. Click on the “+” icon to assign more classes to the block 4. Make sure Time Conflict is checked

Create Class block Select the desire class for the batch to enroll

1. Navigate the menu path 2. Add a new Student Enrollment Block Create Student Block

1. Enter the description of the Student Enrollment Block 2. Enter the activated student’s ID and Academic Career 3. Click on the “+” icon to add more students into the Block, then Save

1. Navigate the menu path 2. Click on Add a New Value Register Students to Classes

1. Enter the Student Block and Class Block 2. Click on Merge

Register Students to Classes 3. Submit request 4. Click on retrieve button

Verify Student Enrolment Click on detail

Verify Student Enrolment Verify students’ enrollment details

Drop Students from CCA activity Set Action ‘Drop’ Click ‘save’

Training Slides – Manage Co-Curricular Activities C4A – CC06 – Record and Track Attendance Integrated National Education Information System (iNEIS TM )

Process Flow Admit students in CCA Term activate students Generate data for CCA scheduling Upload CCA schedule Update CCA schedule Register students under CCA Record & track CCA attendance

Track CCA Attendance Description: –This function allows CCA teacher to track CCA attendance Granted Role: –CCA Teacher Menu Path: –Main Menu > Curriculum management > Attendance roster > Attendance roster by class

How to use the system 1.Navigate to the screen via menu path 2.Generate CCA attendance by class 3.View the attendance 4.Mark attendance Refer to Online Help for more details

Track CCA Attendance 1. Navigate the menu path 2. Fill in field 3. Click Search

Track CCA Attendance 1. Click Generate button

Track CCA Attendance Click View button to see the attendance Attendance roster will be generated based on date range

Track CCA Attendance 2. Numbers of student present/absent will be reflected here 1. Tick the check box to indicate student is present or late. Specify reason and remarks if there is any 3. Click ‘Save & Return’

Important Notes 1.Prepare CCA class schedule data file for 2015 Term 1 before working session (29 Nov) Sample data file and instructions can be found on Synology 2.CCA teachers to generate class attendance roster at term start

End of Presentation Thank You