1. Manage Curriculum Materials (Hardcopy)

2. Overview Request for more textbooks/materials from CDD (Existing material) Recommend new books to CDD (New material) Request Textbooks/Materials Record receive of textbooks/materials from by CDD/3 rd party vendors Receive Textbooks/Materials Keeps track of textbook inventory in School Curriculum Materials Inventory Record textbook loaned to students and teachers Textbook Loan Inquiry Generates a form for student to verify the textbooks loaned by them Textbook Loaned By Student Report Keeps track of textbooks loaned but not yet returned Unreturned Textbooks Report

3. Overview Request for more textbooks/materials from CDD (Existing material) Recommend new books to CDD (New material) Request Textbooks/Materials Record receive of textbooks/materials from by CDD/3 rd party vendors Receive Textbooks/Materials Keeps track of textbook inventory in School Curriculum Materials Inventory Record textbook loaned to students and teachers Textbook Loan Inquiry Generates a form for student to verify the textbooks loaned by them Textbook Loaned By Student Report Keeps track of textbooks loaned but not yet returned Unreturned Textbooks Report

4. C4P-CM01: Request Textbook/Materials Description: –This page allows the Roles below to request New or Existing Materials from CDD Granted Role: –School Textbook Officer Menu Path: –Curriculum Management > Curriculum Materials > Request Textbooks/Materials

5. Request Textbook Flowchart Select Material Type Existing material Select from Lookup Fill in details Submit Request New Material Enter Textbook Title Fill in details Submit Request

6. How to use 1.Navigate to the screen via menu path 2.Click Add a New Value 3.Search for desired textbook 4.Enter details 5.Click Save Refer also to Online Help

7. Navigate

8. Click Add a New Value

9. Select the Academic Institution

11. Select the Campus

12. Click Add button

13. Select Request Type List of Request Type: 1)Select ‘Existing Material’ when requesting for textbooks present in CDD’s list of approved textbooks 2)Select ‘New Material’ when recommending new curriculum materials to CDD

14. Select Textbook from Item ID

15. Enter search parameters to narrow down search result

16. Textbook details are shown

17. Fill in the details

18. Add/Remove a Textbook Click ‘+’ to add another textbookClick ‘-’ to remove the textbook

19. Request for New Material

20. Save to Submit the request

21. Email to CDD

22. After submit 1)Before approval, ‘Cancel’ button is available. 2)After approval, ‘Cancel’ button will not be available. User will have to contact CDD directly if they wish to cancel request.

23. Important Notes School may request for multiple textbooks. –CDD may reject request if 1 of the textbook in the request is Rejected. –CDD will indicate the book in their comments –School will have to submit request again excluding the textbook which has been rejected

24. Overview Request for more textbooks/materials from CDD (Existing material) Recommend new books to CDD (New material) Request Textbooks/Materials Record receive of textbooks/materials from by CDD/3 rd party vendors Receive Textbooks/Materials Keeps track of textbook inventory in School Curriculum Materials Inventory Record textbook loaned to students and teachers Textbook Loan Inquiry Generates a form for student to verify the textbooks loaned by them Textbook Loaned By Student Report Keeps track of textbooks loaned but not yet returned Unreturned Textbooks Report

25. C4P-CM02: Receive Textbooks/Materials Description: –Receive the Textbook/Materials from MOE CDD Granted Role: –School Textbook Officer Menu Path: –Curriculum Management > Curriculum Materials > Receive Textbooks/Materials

26. Receive Textbook Flowchart Receives/ Collected Textbook Search Requisition ID for textbook Fill in detailsClick Save

27. How to use 1.Navigate to the screen via menu path 2.Search for related Requisition ID 3.Enter details 4.Click Save Refer also to Online Help

28. Navigate

29. Click onto Search button

30. Click onto Request to Record Receive of Textbook

31. Request that has not been Issued

32. On Receive of Textbook

33. Fill in the details

34. Click Save Button On Save, the Quantity Received will be added to the Quantity on Hand in Inventory For example, If Quantity on Hand value is 254 then on save, Quantity on Hand will add up to 324

35. Important Notes Value entered in Quantity Received will be added into the Quantity on Hand in Inventory page

36. Overview Request for more textbooks/materials from CDD (Existing material) Recommend new books to CDD (New material) Request Textbooks/Materials Record receive of textbooks/materials from by CDD/3 rd party vendors Receive Textbooks/Materials Keeps track of textbook inventory in School Curriculum Materials Inventory Record textbook loaned to students and teachers Textbook Loan Inquiry Generates a form for student to verify the textbooks loaned by them Textbook Loaned By Student Report Keeps track of textbooks loaned but not yet returned Unreturned Textbooks Report

37. C4P-CM03: Maintain Curriculum Materials Inventory Description: –This function allows the Roles below to keep track of the School’s Inventory Granted Role: –School Textbook Officer Menu Path: –Curriculum Management > Curriculum Materials > Curriculum Materials Inventory

38. Update Inventory Flowchart Lost textbook Update Lost value Damaged textbook Update Damaged value Loaned textbook Update Quantity on Loan and Quantity in Stock

39. How to use 1.Navigate to the screen via menu path 2.Search Textbook by Author/ISBN Number 3.Click onto corresponding search result 4.Update details 5.Click Save Refer also to Online Help

40. Navigate

41. Search for Textbook Enter search parameters

42. Click onto Textbook link

43. Fill in the details Quantity in Stock + Quantity on Loan = Quantity on Hand To record books sent to Disposal Unit

44. Click Save Button

45. Important Notes When to Update? –Loan Textbook to Students/Teachers –Disposed Textbooks –Lost or Damaged Textbooks Quantity on Hand = Quantity in Stock + Quantity on Loan

46. Overview Request for more textbooks/materials from CDD (Existing material) Recommend new books to CDD (New material) Request Textbooks/Materials Record receive of textbooks/materials from by CDD/3 rd party vendors Receive Textbooks/Materials Keeps track of textbook inventory in School Curriculum Materials Inventory Record textbook loaned to students and teachers Textbook Loan Inquiry Generates a form for student to verify the textbooks loaned by them Textbook Loaned By Student Report Keeps track of textbooks loaned but not yet returned Unreturned Textbooks Report

47. C4P-CM04: Textbook Loan Inquiry Description: – Record Loan of Textbooks to Teachers Granted Role: – School Textbook Officer Menu Path: –Curriculum Management > Curriculum Materials > Textbook Loan Inquiry (Teacher)

48. Textbook Loan Inquiry Flowchart Teacher lost textbook Update Balance Qty to 0 Update Lost Qty to 1 Click Save Teacher returns textbook Update Balance Qty to 0 Update Return Qty to 1 If damaged, update Damaged Qty to 1 Click Save Issue textbook to teacher Select Teacher ID from Lookup Update Issue Qty and Balance Qty value Click Save

49. How to use 1.Navigate to the screen via menu path 2.Click Search 3.Click onto Class to Loan Textbook 4.Enter details 5.Click Save Refer also to Online Help

50. Navigate

51. Click onto Search button

52. Click Textbook to Record Loan of Textbook to Teachers

53. Look up Teacher’s ID

54. Fill in the details

55. Issue Textbook to Teachers(1) 0 – No textbook was given to Teacher 1 – 1 textbook was given to Teacher

56. Issue Textbook to Teachers (2) 0 – No textbook with Teacher 1 – 1 Textbook with Teacher **Note: Sum of Balance Qty, Return Qty and Quantity Lost must be equal to Issue Qty

57. Record Return of Textbook 0 – No textbook was returned 1 – 1 textbook was returned Change value to 0 0 – No textbook with Teacher

58. Record Return of Damaged Textbooks 1 – 1 textbook was returned 0 – No damaged textbook 1 – 1 damaged textbook

59. Record Lost Textbooks 0 – No textbook lost 1 – 1 textbook was lost 1 – 1 textbook was returned 0 – No textbook was returned

60. Click Save Button

61. Important Notes ScenarioBalance Qty Issue Qty Return Qty Damaged Qty Quantity Lost Textbook with Teacher but not yet collected by student 01000 Textbook collected by student11000 Textbook returned in good condition01100 Textbook returned but damaged01110 Textbook lost by student01001 To update Curriculum Materials Inventory each time Textbooks are issued The summary of the scenarios are:

62. Important Notes To update Curriculum Materials Inventory each time Textbooks are issued

63. Overview Request for more textbooks/materials from CDD (Existing material) Recommend new books to CDD (New material) Request Textbooks/Materials Record receive of textbooks/materials from by CDD/3 rd party vendors Receive Textbooks/Materials Keeps track of textbook inventory in School Curriculum Materials Inventory Record textbook loaned to students and teachers Textbook Loan Inquiry Generates a form for student to verify the textbooks loaned by them Textbook Loaned By Student Report Keeps track of textbooks loaned but not yet returned Unreturned Textbooks Report

64. C4P-CM05: Textbook Loaned by Student Report Description: –This Function allows the Role below to view the Textbooks Loaned by Student Granted Role: –School Textbook Officer / Class Teacher Menu Path: –Curriculum Management > Curriculum Materials > Report > Textbook Loaned by Students

65. How to use 1.Navigate to the Screen via Menu Path 2.Enter Query Name 3.Click Search Button Refer also to Online Help

66. Navigate

67. Click Add a New Value

68. Enter a Run Control ID Enter a meaningful name for easy reference

69. Click Add Button

70. Fill in the details

71. Click Run Button

72. Click Checkbox

73. Click Ok Button

74. Click Report Manager

75. Click Administration Tab

76. Click onto link with *.pdf Click Refresh until Status is Posted

77. Report Sample

78. Overview Request for more textbooks/materials from CDD (Existing material) Recommend new books to CDD (New material) Request Textbooks/Materials Record receive of textbooks/materials from by CDD/3 rd party vendors Receive Textbooks/Materials Keeps track of textbook inventory in School Curriculum Materials Inventory Record textbook loaned to students and teachers Textbook Loan Inquiry Generates a form for student to verify the textbooks loaned by them Textbook Loaned By Student Report Keeps track of textbooks loaned but not yet returned Unreturned Textbooks Report

79. C4P-CM06: Unreturned Textbooks Report Description: –This Function allows the Roles below to view List of Unreturned Textbooks Granted Role: –School Textbook Officer Menu Path: –Reporting Tools > Query > Query Viewer

80. How to use 1.Navigate to the Screen via Menu Path 2.Enter Query Name 3.Click Search Button Refer also to Online Help

81. Navigate

82. Enter Query Name

83. Click Search Button

84. Click Run to HTML

85. Select Acad Year

86. Select Institution

87. Select Campus

88. Click View Results button

89. Click Excel Spreadsheet to download Click Excel Spreadsheet to download to local machine

90. End of Presentation Thank You