1. for Instructors and Roster Contacts
Faculty Center
for Instructors and Roster Contacts
Accessing Faculty Center
Class Roster
Grade Roster
Request Grade Changes
Grade Approval Process
Next Steps

2. Faculty Center
The self-service Faculty Center is for Instructors and Roster Contacts to:
View and download class rosters
Notify students in a class via
Enter final grades
Change grades

3. Access the Faculty Center as an Instructor
Select the Faculty Center option to Log In to the Faculty Center or avail yourself of Grading Information and resources for Faculty and Staff
To access the faculty center as an instructor,
Open a web browser and go to
Click on the Faculty Tools link, and then Faculty center.
You will be taken to a registrars page.
Then click on the Faculty Center link there to get into the system.

4. Access the Faculty Center as a Roster Contact
Log into the system (The PIA)
Log in with your ASURITE ID and Password
Navigate
ASU Customizations>ASU Student Records>Roster Contacts>Faculty Center
As a Roster Contact, you can access the classes that are in your academic org this way:
Open a web browser
Go to
Login with your asurite ID and password
Navigate through the menus on the slide.

5. Access the Faculty Center as a Roster Contact
Search for classes within your designated Academic Org.
A list of Academic Orgs can be found at the Registrar’s website
As a roster contact, you can search for the classes for a specific instructor by putting in his or her name.
You can also pull a list of all classes that meet the search criteria you put into the fields.
Remember that you will only be searching classes in your academic org –
The academic org you will have access to is the one that you requested when you requested access to PeopleSoft.

6. Accessing the Faculty center as a Roster Contact
You will see a list of classes and instructor. When you click on a row – you enter that class with the same software access as that instructor.
Entering the faculty center as a Roster Contact gives you all of the same access to the class as the instructor.
This will allow a Roster Contact to fully support the instructors in their department, even if they are teaching classes outside of their academic department and/or a cross-listed class.
Once the Roster Contact enter their selection criteria, if there is more than one class returned, another selection option displays, allowing them to further select the class(es) they need to work.
When a selection is made, control will pass to the faculty center, displaying all of the classes for the instructor selected.

7. Class List
Once classes are displayed for a faculty member or a Roster Contact, the operation of the faculty center is the same for all users.
Select Term
Download list of classes
Academic Status Report
Select Term – enter the term you wish to work with. Click ‘change’ to refresh data.
Note: The selected term will default to the most current active term that the person using the Faculty Center is scheduled to teach. If the instructor is not teaching during the current term, the next active term that the instructor is teaching will be the default term. If an instructor is teaching consecutive terms, the default term will be the current term until the last day of the term, and will change on the first day of the next term. Instructors teaching Spring and Fall only will see Spring until the last day of the spring term, after which they will see Fall until the last day of the Fall term.
All terms that the instructor has taught, and that were converted into the PeopleSoft system, will be offered in the select term.
Note: Terms prior to fall 2006 were not converted as individual sections with instructors, and are therefore not available to instructors via the faculty center. These classes are available to Roster Contacts.
Options – you can display all classes for the selected term (Show all Classes), Only classes with enrollment, or View a weekly schedule of your classes.
Class Details - view details about a class by clicking on the “class” information.
Class Search tab – takes you to the general class search for the entire ASU schedule of classes.
Class Roster – The class roster icon will take the user to the roster for the selected class.
Download – The Download icon will download an excel spreadsheet with a list of classes begin taught that term.
Note: Browser settings can affect your ability to successfully perform downloads.
Grade Roster - The Grade Roster icon will appear beside a class when grade rosters have been generated for a class. Grade Rosters are generated nightly by a batch process controlled by the Office of the Registrar. Student enrollment activity (adds and drops) will not be reflected real-time on the grade roster, but will be included each time the grade roster is generated.
Class Detail
Grade Roster
Class Roster

8. Class Roster
Select the Class Roster icon to display a class roster. This class roster displays all students in the class as defined by the selected enrollment status (default is enrolled).
Posting ID
Notify Students Function
Printer Friendly Version
Download
Download
(class roster)
Posting IDs – this ID is made up of several different other IDs – and can be used to post grades publically
Notify Students – you can send to individual students, selected students or all students in a class.
Printer Friendly – this version of the class roster prints nicely.
Download – you can download the class roster to another file to use offline.
Posting IDs
Printer
Friendly
Notify Students
Notify Students

9. Class Roster – Notify Students
Send s to all enrolled or selected students. The will be sent to you for your records (these s will not appear in your ‘sent’ mailbox), with a Blind Copy sent to each student (this prevents students from seeing other student names in the they receive).
Here you can see what the screens look like.
If you notify one student (by clicking on their name), your regular outlook system will open.
If you notify more than 1 student by clicking “Notify selected Students” or “Notify Enrolled Students” a page like the one at the right will appear.
All of the students you have selected will be blind copied – that is that they will get an individual copy of the message.

10. Download Class List, Class Roster, Grade Roster
Use the download icon to save your class list, class roster or grade roster as a separate file that you can use off line.
NOTE 1: When you download, PeopleSoft will save the file as an .html file that LOOKS like an excel spreadsheet. Use the “Save As” feature to save the file in the format you wish.
NOTE 2: In order for the download to work, you must set your browser to work with PeopleSoft. Instructions are available at
You can download your Class List, a Class Roster or a Grade roster by clicking on the Icon.
Note that your browser settings may need to be adjusted to work with this download feature.

11. Grade Roster
The Grade Roster icon will appear beside a class when grade rosters have been generated for a class.
Grade Rosters are generated nightly by a batch process controlled by the Office of the Registrar.
The Grade Roster icon will appear beside a class when grade rosters have been generated for a class. Grade Rosters are generated nightly by a batch process controlled by the Office of the Registrar. Student enrollment activity (adds and drops) will not be reflected real-time on the grade roster, but will be included each time the grade roster is generated.
A grade roster is available for a class when the grade roster icon appears:
Find Function
Find – to find an individual student on the grade roster, use the Find option. Click on Find and enter the student information in the pop-up box

12. Grade Roster Grade roster type: Final Grade Approval Status:
Not Reviewed
Post Tonight
Complete
Add this grade to all students
Unassigned grades only
Find Function
EN Grades
The grade roster type will always be ‘final’. No other grades will be collected via the faculty center grade roster.
Approval Status - The Approval Status will begin as NOT REVIEWED. Once you have entered grades and you want to post them to the student’s record, change the roster status to POST TONIGHT. You cannot change grades on the roster once the status is set to POST TONIGHT, though you can change the status back to NOT REVIEWED any time before the batch posting process runs and change a roster grade.
When the batch process runs, it will change the Approval Status of the grade roster. If the roster is still incomplete, the status will be set back to NOT REVIEWED. If the grade roster is complete, the status will be set to COMPLETE.
Note: While the status of COMPLETE will appear and be selectable in the Approval Status drop-down, the status is only set by the batch process and will generate an error if it is selected and will not allow a SAVE.
Unassigned grades only
To show only missing grades, click the option. The grade roster will redisplay with just missing grades.
Add this grade to all students
To set all unposted grades on a roster to the same grade, use this option. Use the dropdown to select a grade and click on the grey box.
You can select any valid grade for the class, or set all grades to blank. You can then go back and adjust any that need changing prior to saving the roster, and setting the approval status to POST TONIGHT if you are ready to post grades.
EN Grades
NOTE: EN GRADES and LAST DATE OF ATTENDANCE will not be implemented until late in the Fall 07 semester.

13. Downloading and Importing Grades
It is possible to download the grade roster, type in your grades and import the grades back into the class.
Download Grade Roster
“Save As…” an Excel or text file
Enter your grades into the file
Import the grades via the “Import Grades” button.
Note: this is optional!
You can put the grades directly into this page if you desire.
Or you can download the grade roster, type in the grades and then re-import the grades.
Caution – if you download the file – the default is to save it as an .html file that looks like an excel spreadsheet. In order to import it, you must “Save AS’ an excel file when you download or the import will not work.

14. Requesting Grade Changes
Two ways to ask for Grade Changes (for Roster Contacts)
Grade change button – (appears when all grades are posted)
Grade Change menu
(for Roster contacts only)
Roster Contacts have two ways to request grade changes.
RCs must use the altnerate method for classes prior to Fall 2006

15. Checking the Status of a Grade Change
Check status of Grade changes from the request grade change page –
Requested
L1 Approve
Successfully Changed

16. What happens after you submit the grade change –
Grade Change Process
What happens after you submit the grade change –
L1 Approver (Department)
L2 Approver (College)
Changes are immediately posted to the student’s record

17. Grade Change for Past Classes
Instructor or Roster contact can request changes to classes of Fall of 06 and later
Only Roster contacts can request changes for classes prior to Fall 06 – but they must use the grade change component – (not faculty center)
Line numbers in SIS are not the same as Class Numbers in PeopleSoft.
Some classes before Fall 06 have been combined into single sections –
If you have a problem finding a class that you want to submit grade changes for – contact the registrar’s office.

18. Next Steps Be sure to verify the Final Grades due date!
Instructors – Access the Faculty Center and verify all your classes are there and that you can see the grade rosters.
If not, check with your class scheduler to ensure you are listed as an instructor with POST access.
Roster Contacts –
Access the Faculty Center and verify all your classes are there and that you can see the grade rosters.
Encourage your Grade Approvers to acknowledge their access requests that have been started for them.

19. Helpful Links How to set your browsers for downloads (For Everyone)
How to view rosters via standard student pages view (Roster Contacts)
How to check what roles you have in PS (Roster Contacts)
Instructions for applying for access link (Roster Contacts)
Link for applying for access (Roster Contacts)

20. Ongoing Communication
For suggestions for improvements:
– put “Faculty Center Suggestion” in the subject line.
For immediate help, submit a help ticket
Select University Technology Office for the organization, Select PeopleSoft for the category Type in a summary and description of your problem.
How do you want to be communicated with?

21. Questions? Comments?

22. Faculty center for Instructors and Roster Contacts
Requesting Access
Faculty/ Instructor
You will be able to access all classes for which you are an instructor-of-record automatically.
If you don’t see a class that you are teaching in the faculty center – contact your dept’s class scheduler to check if you are listed as an instructor for that class.

23. Faculty center for Instructors and Roster Contacts
Requesting Access
Instructor Delegates
A delegate may be a student (TA), a staff member, or another faculty member.
TA’s are generally set up to enter grades, but not submit grade changes or assign delegates to a class. TA’s should be set-up with an Instructor Role of TA with POST access. If a TA is to be the primary instructor, and will both enter and change grades, they should be set up as a primary or secondary instructor with POST access.
Your department class scheduler can add Instructor Delegates by using the pages under Curriculum Management at:
Curriculum Management > Schedule of Classes > Maintain Schedule of Classes
In the future, Instructors will be able to add instructor delegates to a class via the faculty center using the Delegate icon on the front page. (coming soon)
Instructor Delegates
Instructor Delegates are those individuals who are given access to a specific class by department class scheduler. A delegate may be a student (TA), a staff member, or another faculty member.
TA’s are generally set up to enter grades, but not submit grade changes or assign delegates to a class. TA’s should be set-up with an Instructor Role of TA with POST access. If a TA is to be the primary instructor, and will both enter and change grades, they should be set up as a primary or secondary instructor with POST access.
Department class scheduler can add Instructor Delegates by using the pages under Curriculum Management at:
Curriculum Management > Schedule of Classes > Maintain Schedule of
Classes
Instructor Delegates do not roll from one term to another as other instructor types do. As part of the class roll process, all instructor types of ‘Delegate’ are purged.
Instructor delegates may also be added to a class via the faculty center using the Delegate icon on the front page (coming soon).

24. Faculty center for Instructors and Roster Contacts
Requesting Access
Roster Contacts
To use the faculty center, Roster Contacts must:
Complete this training or the online class
Request access for the SR Roster Contacts role
Access can be requested from the oasis home page at
Submit written approval of their Chair/Director
Roster Contacts should request the role of: SR Roster Contacts. Roster Contacts will also need the written approval of their Chair/Director before being given access to the Faculty Center.
Roster Contacts, who typically have other access in the PeopleSoft system, will access the Faculty Center via the PeopleSoft Navigation menu. While instructors have access to just the classes they are teaching, Roster Contacts will have access to all classes they are responsible for supporting. Roster Contacts will be required to complete training before being granted access.
Roster Contacts should rely on the faculty center only when they need to work as a faculty proxy. Standard Screens within the PeopleSoft menu are available for viewing class information without going through the faculty center.
When a Roster Contact selects what they need to work with in the faculty center, they are actually becoming a “proxy” for a faculty member. When a roster contact selects a faculty member, or a specific class, they will enter the faculty center as that individual. If a Roster Contact selects a specific class to work with, when they are taken to the faculty center they will see all of the classes taught by that instructor.
Since the faculty center will always default to the most current active term that the faculty member is teaching, the default term will not necessarily be the term of a class selected on the Roster Contact selection page.

25. Faculty center for Instructors and Roster Contacts
Requesting Access
Level 1 and Level 2 Approvers
To use the faculty center, Level 1 and 2 Approvers must:
Complete online training available in blackboard
Request access for the TBD role
Submit written approval of their Chair/Director
More info on this role will be coming soon.