I NTRODUCTION TO M ICROSOFT O FFICE W ORD 2007

A GENDA Interface- File Button v. Office Menu File Menu and the Office Button Toolbar Home Tab – Font, Paragraph and Styles Page Lay Out Tab – Margins and Spacing Review Tab – Spell Check Creating a new document Saving a new document, “Save As” Opening an existent document Saving changes/edits to a document, “Save”

I NTERFACE Microsoft 2007 has introduced a new user interface. ONLY Microsoft Word 2007 will appear like this older versions may look like the image below. Both of these interfaces do the same thing it is just the organization that is different!

T HE FILE MENU The File menu contains commands for opening, saving, printing, and closing a file. In Word, a file is called a document. In previous versions of Word, the File menu was clearly labeled File. In Word 2007, the File menu appears when you click the Office Button in the upper-left corner. You can display the File menu by clicking the Office Button.

F ILE M ENU /O FFICE B UTTON Click the Office Button or File Button. A drop- down menu appears. Creates a brand new document Opens an existent file Saves any changes made to the document you are working on Saves a new document Prints the document you are working on Closes the document you are working on Closes Microsoft Word entirely

T UTORIAL OF M ICROSOFT OFFICE This tutorial runs through what the file menu looks like in Microsoft This may give you a better idea of the format changes between old and new Microsoft.

T OOLBAR -H OME T AB Paste text or photos Cut text Copy text Font type and font size Bold Text Italic Text Underlined text Left, Center, Right alignment Bullets Save Hint: If you hold your mouse over an item on the tool bar long enough Microsoft will tell you what the item is and what it does

T OOLBAR - P AGE L AYOUT T AB Margins – control width of your page or sections of your page. Choosing customize margins gives you this box… Spacing – changes the space between paragraphs

T OOLBAR – R EVIEW T AB Spelling and Grammar - Checks the spelling and grammar of your document for errors. Red lines are spelling errors, green lines are grammar errors, blue lines indicate contractions When you run the spell check it will allow you to “ignore once”, “ignore all”, “change”. Always run this check before submitting your application to a potential employer.

TOOLBAR New Microsoft 2007 has 8 different tabs on its toolbar all which give you different options. This is not going to be the case in older versions of Microsoft.

TOOLBAR

T EST Type the document below as seen, testing all of the processes we have gone through today. Your margins should be set to.3 and there should be no APPARENT spelling or grammar errors.

C REATING A NEW FILE Step 1: Select NEW Step 2: Select BLANK DOCUMENT Step 3: You should have a blank, new word document in front of you

S AVING A FILE If you are working on a new document and you would like to save it there is a different process. You first need to identify 3 things; 1. the drive and folder you want to save your file in. 2. The name of your file. 3. What format you are saving your file in Step 1: Select Save As Step 2: This box will appear. By default Microsoft saves all of your files to “My Documents” if you need to save a file somewhere else be aware that you need to indicate that. When saving things in Microsoft 2007 be sure the format you save them in is compatible. It is best to save your documents as a “Word Document”

O PENING AN EXISTENT FILE When you have a file that you wish to open in order to edit or modify you must go through a different set of steps. Step 1: Select OPEN Step 2: Click the drive where you want to load the file, such as the C: drive. and then click a folder and then click Open to search for a file inside a folder. Repeat this step as many times as necessary. Step 3: Click the file you want to open and then click Open. Your chosen file appears ready for editing.

S AVING A FILE If your file has already existed and you want to save your changes either click the disk image icon on your tool bar OR go into your file drop down menu and select “SAVE”

C OPY, CUT, AND PASTE Step 1: Highlight the text to wish to select. Step 2: Right click in that highlight and select either copy or cut. Note the difference between copy and cut Step 3: Right click in the space you would like to paste the text. Select paste from the drop down menu.

L EARNING M ORE Free online tutorial that can help you practice some of the skills we have learned here as well as learning new skills associated to Microsoft Word Links to online training that cover other programs offered by Microsoft E-Learning is a workshop offered here gives you a large wealth of classes with more detail and hands on experience