1. Word Processing Word Processing
Kindly contributed to the Adult Basic Skills Resource Centre Lynn Simm
Suitable for CLAIT and L1 Skills for Life and Key Skills ICT
Word Processing

2. What all the different parts mean
Title Bar
Shows the name of your document, followed by Microsoft Word. If you have not given it a name, Document 1 will appear as the document name
Main menu bar
This has options for you to choose from. Click on File and the file menu will drop down
Standard toolbar
Has a number of icons which can be clicked to give access to frequently used commands
Formatting toolbar
Has icons which let you change the way text looks, for example bold, centre, underline etc
Main window
Is the area of the screen in which you type
Status bar
Shows what page you are on and how many pages are in the document
Word Processing

3. Introduction to Word Processing
Welcome to Word Processing. This module will give you the skills you need to create and edit documents. Some examples are shown below.
Title bar
Main menu bar
Formatting toolbar
Standard toolbar
Task Pane
Ruler
Status Bar
Word Processing

4. Formatting Text
Once you have entered text, you can change the appearance to add emphasis . Lets look at the different ways of formatting text:
Bold Italics Underline Highlighting Coloured Text.
To change the style, click in the Style box and select the style required
To change the font, click in the Font name box
To change the size, click in the Font size box
If you look at the formatting bar, you will see the current style, font and size
Click on the down arrows in each of the boxes and select your choice
Style box
Font name
Font size
Word Processing

5. Alignment
You can centre and make headings bold by selecting text and clicking on the icons
Notice how when an icon is selected it looks pressed in – in Word 2003 the background changes to orange
Select the text you want to copy
Click the copy icon once
Move the insertion point to where you want the copy of the text to appear
Click the paste icon
Word Processing

6. Tabs
Left margin
Ruler
Right margin
Default tab stops
If you look at the ruler at the top of your document, you will see default tabs stops, placed every 1.27 cm (½”)
If you can’t see the ruler from the View menu select Ruler
Rather than using the spacebar to line up text in columns, press the Tab key
This will line up the insertion point with the next tab stop
Practice using your tab key to line up text to produce something similar to the example on the right.
Tabs Help To
Line Up Text
And Create Neat
Columns Of Text
Or Numbers The End
Word Processing

7. Bullets Method 1 Click on the Bullet icon Type in your text
Every time you press Enter a new bullet will appear
Press Enter after the last bulleted item and click the Bullet icon again to switch it off
Method 2
Type in your list
Highlight the list
Click the Bullet icon once
Bullets will appear at the beginning of each highlighted line!
Word Processing

8. Cut, Copy & Paste Select the text you want to copy
Click the copy icon once
Move the insertion point to where you want the copy of the text to appear
Click the paste icon
Select the text that you want to move
Click the Cut icon once
Move the insertion point to where you want the text to be moved to
Click the Paste icon
NB; if moving a block of text, check to make sure the spacing between paragraphs is consistent!
Word Processing

9. Headers & Footers Open the View menu and select Header and Footer
The Header and Footer toolbar appears:
The cursor will be positioned in the header area
To move to the Footer area, click on the Switch between Header and Footer button
You can type in text
To insert a page number click on the page number icon
You can line up text using the default tabs or set your own
Click on Close to go back to your document
Insert file location etc
Insert page number
Insert Date
Switch between Header and Footer
Word Processing

10. Inserting Clip Art From the Insert menu, select Picture then ClipArt
A ClipArt pane appears
Type in a keyword then click Go
Thumbnails of pictures will appear
Click on one you like – it will be inserted into your document
You can manipulate clipart the same way as pictures
Word Processing

11. …Resizing Clip Art Re-sizing Clip Art
When you select a clip and it is inserted onto the page it will often appear much larger than you require. Sizing handles appear at the corners and along the edges of the clip.
You can resize it by clicking and dragging its sizing handles.
To keep the image in proportion drag and resize using the corner handles.
Word Processing

12. Page Layouts (Orientation)
To change the page size open the File menu and select Page Setup
Click on the Paper tab
Select the paper size required
To change to landscape, click on the Margins tab and select Landscape
Word Processing

13. Spell Check Click on the Spellchecker icon or press the F7 key
Word will scan your document - as soon as it finds a word it does not recognise, the following dialogue box appears
Click on Change or Ignore as appropriate
You can also right click on a word and a shortcut menu will appear – if the correct word appears, select it
Word Processing

14. Proof Read You should always proofread your work
The spellchecker will not tell you if you have used the incorrect version of a word (eg their instead of there or form instead of from)
It will not tell you if you have missed out any text
You should also check layout and presentation
Word Processing

15. Preview a Document This is an example of a document being previewed.
To close the preview,
click on close on the Print
Preview Toolbar
Word Processing

16. Print a Document
Having proof read and previewed your document, you can now print it by going to the Print on the File menu.
Alternatively, you can click on the Print Icon on the Standard Toolbar
By selecting the
option you want,
you can print all
the pages in the
document, the
current page you
see on screen or
certain pages
only
You can change
the number of
copies you want
to print out by
entering the
amount in the
box
Then click on OK
Word Processing