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Word Lesson 2 Editing and Formatting Text

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1 Word Lesson 2 Editing and Formatting Text
Microsoft Office 2010 Fundamentals Story / Walls

2 Objectives Create a new document. Format text. Set tabs.
Format paragraphs. Delete, move, and copy text. Use Undo, Redo, and Repeat. Find and replace text. Proof a document. 2 2

3 Vocabulary characters Clipboard copy cut drag-and-drop
first-line indent font hanging indent indent leader negative indent nonprinting symbols paragraph paste point size tab 3 3

4 Introduction Formatting refers to how your documents look, whereas editing refers to revising, changing, and correcting the wording of documents. Formatting and editing can occur in any order, and most people find they go back and forth interchangeably between the two tasks. 4 4

5 Creating a New Document
Create a new document by choosing New on the File tab, and then clicking the Create button with the Blank document icon selected in Backstage view. 5 5

6 Creating a New Document (continued)
New blank document 6 6

7 Formatting Text The Font group contains buttons for formatting text. Font group on the Home tab 7 7

8 Formatting Text (continued)
Changing Fonts and Font Sizes: The font is the design of a set of letters and numbers. Examples include: Times New Roman, Arial, and Impact Change Fonts using the Font list arrow . Font sizes are measured in points. Examples include: 24 point, 36 point, 44 point Change font size using the Font Size menu. 8 8

9 Formatting Text (continued)
Applying Font Styles and Effects: Font styles are variations in the shape or weight of a font’s characters. Examples include: Bold, italic, and underline Font effects can be changed using the Font dialog box or the Font group. Examples include: Strikethrough, Superscript, Subscript 9 9

10 Formatting Text (continued)
Applying Font Styles and Effects (cont): You can change fonts, font styles, font sizes, font colors, and font effects all at once using the Font dialog box. 10 10

11 Formatting Text (continued)
Clearing Formatting: To remove formatting from selected text, perform the same steps you took to apply the formatting, which effectively reverses the formatting. Use the Clear Formatting button to remove all formatting from selected text. 11 11

12 Formatting Text (continued)
Using the Format Painter: Save time by using the Format Painter button to copy multiple formatting characteristics from a section of text and then apply the same formatting to other parts of the document. 12 12

13 Setting Tabs Word offers five types of tab stops. 13 13

14 Setting Tabs (continued)
Setting Tabs Using the Ruler: Tab stop set on the ruler 14 14

15 Setting Tabs (continued)
Setting Tabs Using the Tabs Dialog Box: The Tabs dialog box contains options for setting precise tabs, changing tab alignment, and choosing leaders. 15 15

16 Formatting Paragraphs
The Paragraph group on the Home tab contains buttons for changing paragraph formatting. 16 16

17 Formatting Paragraphs (continued)
Showing Nonprinting Symbols: It is helpful to have nonprinting symbols displayed when editing text. The Show/Hide ¶ button in the Paragraph group displays or hides paragraph marks, spaces, tabs, and other nonprinting symbols. 17 17

18 Formatting Paragraphs (continued)
Aligning Text: 18 18

19 Formatting Paragraphs (continued)
Setting Line and Paragraph Spacing: Line spacing is the vertical distance between lines of text. The Line and Paragraph spacing button lets you choose a common line spacing option. 19 19

20 Formatting Paragraphs (continued)
Setting Line and Paragraph Spacing (cont): The Paragraph dialog box has options for creating custom line spacing. 20 20

21 Formatting Paragraphs (continued)
Setting Indents: An indent is the space between text and the margin. 21 21

22 Formatting Paragraphs (continued)
Setting Indents (cont): You can set precise measurements for paragraph indents in the Paragraph dialog box. 22 22

23 Editing Text: Deleting, Moving, and Copying
Deleting Text: Use the Backspace key on the keyboard to delete characters to the left of the insertion point. Use the Delete key to delete characters to the right of the insertion point. Delete selected text by pressing either Delete or Backspace. 23 23

24 Editing Text: Deleting, Moving, and Copying (continued)
Cutting, Copying, and Pasting Text: Use the Cut, Copy, and Paste buttons in the Clipboard group to move or copy data from one location to another. 24 24

25 Editing Text: Deleting, Moving, and Copying (continued)
Using Drag-and-Drop Editing: Drag selected text until the dotted line insertion point is located where you want to position the new text, and then release the mouse button to “drop” the text in its new location. 25 25

26 Using Undo, Redo, and Repeat
Use the buttons on the Quick Access toolbar to Undo, Redo, or Repeat actions. 26 26

27 Finding and Replacing Text
Type the text you want to find in the Search Document box in the Navigation pane, and Word will highlight the text in your document and display the results. 27 27

28 Finding and Replacing Text
Use the Find and Replace dialog box to search for a word or phrase and then replace it with a new word or phrase. 28 28

29 Proofing a Document The Proofing group contains commands to help you look up words in a dictionary or thesaurus, check spelling and grammar, and count the words in the document. 29 29

30 Proofing a Document (continued)
Checking Spelling and Grammar: Word automatically checks spelling and grammar as you type. Word flags words that might be misspelled with a wavy red underline. Word adds a wavy green underline if it detects a grammatical construction that does not conform to rules of grammar. If Word suspects you have used a word incorrectly, it adds a blue wavy line. 30 30

31 Proofing a Document (continued)
Checking Spelling and Grammar (cont): Right-click a word that has a red, green, or blue wavy line and see a shortcut menu with suggestions for corrections. 31 31

32 Proofing a Document (continued)
Checking Spelling and Grammar (cont): Check spelling and grammar using the Spelling & Grammar button. Word displays the Spelling and Grammar dialog box to show you the error and suggest a correction. 32 32

33 Proofing a Document (continued)
Looking up a Word in the Dictionary: Right-click a word and choose Look Up from the shortcut menu to look up its definition. 33 33

34 Proofing a Document (continued)
Using the Thesaurus: Use the Research pane or shortcut menu to replace a word or phrase with a synonym, an antonym, or a related word. 34 34

35 Proofing a Document (continued)
Using Word Count: The Word Count command counts the number of pages, words, characters, paragraphs, and lines in a document or in a selection and displays in the Word Count dialog box. 35 35

36 Summary In this lesson, you learned:
That you create a new document using the command on the File tab. Formatting text changes fonts, font sizes, font styles, and font effects. Clearing formatting removes all new formats. The Format Painter copies formatting characteristics from selected text and applies it to other text. 36 36

37 Summary (continued) How to set tabs using the ruler and the Tabs dialog box. How to format paragraphs by aligning text and setting line spacing and indents. How to move, delete, cut, copy, and paste text and use drag-and-drop editing. That editing tasks typically involve Undo, Redo, and Repeat commands. 37 37

38 Summary (continued) How to use Find and Replace commands to find and replace text, formats, and other items. That documents are corrected and improved by using the Spelling & Grammar checker, looking up words in Word’s dictionary, finding synonyms with the Thesaurus, and using Word Count. 38 38

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