Accounting Guidelines If you have any additional questions about funds, this slide show presentation, or anything else accounting related, please contact: Lisa Kuntz (240)

Relay For Life Team Accounting Guidelines Step 1: Fill out top of Team Donation Envelope – Legibly Please!

Step 2: Fill out top of Team Accounting Sheet (You need to turn in both an envelope & an accounting sheet)

Step 3: Record donations: First column should contain the NAME of the team member who will get credited for the funds. Totals for each category should be filled in for each team member. For example, Susan turned in $50 in Team Donations, and $20 in Lums donations. This is how the donations will be entered on her record. Grand total for each team member should be in last column.

Step 4: For team fundraisers that you would like split between team members, the name of each team member and the amount to be credited to each must be written. Example: Bake Sale split evenly between 3 team members.

Step 5: For team fundraisers that you would like recorded as a ‘team’ gift, only the description of the activity and the total amount is necessary. Example: Restaurant Night = $100

Step 5: Once all funds are recorded, add the Grand Totals for each column on the Grand Total line at the bottom: Registration, Fundraiser, Luminaria and Grand Total. Sign your name and record date in space provided at the bottom.

Step 6: Transfer the column totals from the Team Accounting Sheet to the Team Donation Envelope, noting amount of checks and cash in each category: Registrations, Team Donations, Luminaria Donations, and Grand Total. Grand Totals from each should be the same.

Step 7: Place ALL copies of the Team Accounting Sheet inside the Team Donation Envelope, with all checks and cash. You are now ready to turn in your envelope at the Accounting Table for verification! Please remain at the table until envelope contents and totals have been verified.

Step 8: Once the Accounting volunteer has verified the amount of cash and checks within the envelope, and verified that the Grand Totals are correct, they will also sign their name at the bottom of the Team Accounting Sheet.

Step 9: To confirm that you and the Accounting Volunteer agree upon the total turned in, you will be asked to place your initials next to the Grand Total on the Team Accounting Sheet and the Team Donation Envelope. The Accounting Volunteer will initial each as well.

Final Step: Once the Grand Totals on the Team Accounting Sheet and the Team Donation Envelope have been initialed by you and the Accounting Volunteer, you will be given the PINK copy of the Team Accounting Sheet as your ‘receipt’. Please DO NOT remove the PINK copy until an Accounting Volunteer has verified the total that you turned in and has placed their initials next to the Grand Total. All gifts will be entered into the website as soon as possible by one of the Accounting Subcommittee Volunteers. Thank you!