1. Monthly Reconciliation
This is our Monthly Financial Report. The reconciliation of the Monthly Bank Statement with this is our goal which we will get to at the end of our presentation.

2. MONTHLY BANK STATEMENT
BALANCE
MONTHLY BANK STATEMENT
DEPOSITS
Throughout the presentation we will be focusing on these three areas: Bank Balance, Deposits (Credits) & Cheques (Debits). When we look at the bank statement we see these and these can be transferred directly to the Monthly Reconciliation sheet. Total Deposits will go at the top. Then we will deal with Debits so you can put that number in. Finally, you will put your balance in as your assets. Its that simple.
CHEQUE/DEBITS

3. Deposits
DEPOSIT
Let’s walk through a deposit from beginning to end. Each of the lines in the deposit column represents a deposit you made into the account. In this month you will see that there were five deposits so you will have five donation record sheets to back these figures up. We will use the deposit made on November 4th to start for our example.$ was the deposit.

4. WEEKLY CONTRIBUTION RECEIPTS
We are going to find out where that $ came from The members envelope and weekly contribution form above will allow us to do that.

5. Weekly Contribution Receipts
Once we have our members envelope (which must be filled out in it’s entirety including their complete address) the information then gets transferred to the weekly contribution sheet. Please note the specified areas for specific information. It is vital that the information is applied accurately.

6. DEPOSIT SLIP
This procedure is to be repeated with all envelopes including ones for loose offerings for that particular month. Once you’ve made your deposit, your slip and bank statement will match, thus ensuring you of your income, deposit, and final reconciliation.
Do this for each of the five deposits. Make sure you have all the tithing envelopes stapled to the donation record. You have now justified the five deposits and we are ready to move on.

7. Monthly Reconciliation Report
Tithes
Special
Monthly Reconciliation Report
Non-Tithable
Total income
Providing your information is accurate, you are ready to complete the income portion of your reconciliation. Total Tithes and Offerings: These are regular offerings and you will tithe on this amount. Special Offerings: You do not tithe on these designated offerings. You may have received funds for a special need. Remember, it has to be spent on the things it was specially given for.
Non-Tithable: This could be some income not derived from donations, such as the sublet of your facility. It is not recognized as a donation.
Total Income: This will match with total credits on the bank statement.

8. Deposit Record
Take note of your total income and where you should look for the matching numbers on your statement. If your figures match then congratulations, job well done. If not, please double check your figures before moving on.

9. Cheque Debit
Welcome to Phase 2. Expenses & Cheque records. We need all supporting documentation of any expenses. Receipts and Invoices are crucial. If you can’t document it we have problems. This Debit was on check 37 and was for $
Cheque debit

10. Cheque Record
The information on your cheque record needs to be complete and legible and should match the physical cheque you have written including the “RE:” portion of the cheque which should be your reason for writing said cheque.

11. Blank Multiple Cheque Records

12. Cheque record /multiple caterogies
Because you have the electronic copy of this document you could easily add lines by clicking at the end of a box (outside the line) and then you could give more information. For instance, you may have paid out for ministry expenses which include a number of things such as office supplies, fuel, meeting expenses, etc.

13. Cheque Record
In order to complete a thorough cheque record you must keep and include all expense receipts. This requires your attention to detail. It is also encouraged that you when reimbursing multiple receipts that you write on each one which expense category they belong to. In this case there was a prayer time at the church and the church purchased a game so that the participants could have social interaction time. The church also purchased a vacuum cleaner and they were both paid for with the same check.

14. Expense Sheet
Once you have your cheque record details you will need to know under what category in expenses to allot them to. They are generally outlined in the sheet we provide to identify expenses. Both Checks were paid for items which were identified as Ministry Expenses.

15. Cheques & Monthly Reconciliation
Here are two cheques made out to two separate people reimbursing them for “out of pocket” church Ministry Expenses. They will be allotted to the same area with one total. The same can and should be done with any other expense once they fall under the same category. As with the deposit, please repeat these steps for each expense transaction. Remember that receipts must be provided and stapled to the check record for the payment.

16. Ministry Cheque Records
Before entering any income or expense to your reconciliation sheet you must be able to confirm said transactions on your bank statement as indicated above.

17. Monthly Reconciliation Breakdown
Total income deposited
Total expenses
In the last expense entry (Honorarium) was written in. This is to demonstrate that if you have an expense not specified on your sheet you can do as demonstrated. We supply you with receipts for this purpose but you must fill the receipt out and get the person honoured to sign it.
Opening Balance
Final Balance

18. Bank Statement & Monthly Reconciliation
Congratulations. Now that we have our completed reconciliation page let’s compare. Everything should match. “Great!” now that that’s completed successfully we can move on to how we record each donor’s Statement of Contributions. We will need this for our year end tax receipting.

19. MEMBERS STATEMENT OF CONTRIBUTION
There will be a year end Members Statement of Contributions sent to Gilgal. This is what it looks like.

20. Year End Monthly Contributions
Mr. Phillips has paid his tithes faithfully for one year and we need to give him an official receipt for income tax purposes. As we have done for one month you would do for the year and then send to Gilgal.
Final Balance

21. MONTHLY REPORT #2
Remember your Reconciliation Page and Expense Sheet are your best friends!