1. Part 4 – End of Sale checklist
Fall Sale Program 2017
Part 4 – End of Sale checklist
Collect from Girls
Enter & Submit Orders
Turn-in Important Items
Finalize Troop Finances
Prepare for ACH
Sales over – Now What?
On the next few slides, we will go over the end of sale checklist and cover all the things you need to know!

2. Collect from girls Nuts/Candy Order Cards
Make sure all items are totaled
Make sure each girl circles her choice of Rewards
Magazine Order Forms
With all addresses filled out completely and legibly
Separate these into 2 piles—white and yellow
All Money Due
Count the money with the caregiver present and issue a receipt.
HINT: Print 2 copies of G2 report from Nut-E. This will help to verify amount due from each girl and provide a receipt for both of you to sign!
Checklist Item #1 Collect all of the items from the girls!
You will need to collect from each girl :
Nuts/Candy Order Cards—ask caregivers to total each product and item at the bottom of the card. You will need these totals to enter into Nut-E. Also, make sure each girl circles her choice of Rewards on the order card.
Magazine Order Forms—Please ensure all addresses are filled out completely on all your paper order forms. Please separate these into 2 piles—white and yellow
All Money Due—Count the money with the caregiver present and issue a receipt. Run the G2 report from Nut-E to verify the caregiver gave the correct amount the girl owed.
You can use the Money Tracking Form found at and have the caregiver and Troop FSC sign and date the form stating the dollar amount. Keep this for your records.

3. Enter & submit orders - products
Checklist Item # 2 Enter and Submit Orders
Grab all of the girls order cards and get logged in to NutE!
Once you are logged in
Click on the Girl Order icon
This will take you to the NEW Girl Order page with step by step instructions walking you through the entire process.
You will skip Step 1 – all girls will be automatically uploaded for you and should already be listed for you!

4. Enter & submit orders - products
Step 2 is to add each girls order by clicking on the edit button
This page will walk you through each item the girl sold – for you to enter their totals.
Click on the items and all of the products appear in the expanded screen
Once completed, make sure you click on the Blue Save Button!
Once you click save, the rewards will automatically calculate.

5. Enter & submit orders - rewards
Here’s a look at the rewards screen
These rewards auto calculate, but if there is a choice between two items, you will need to edit that selection!
Hopefully all of the girls let you know which reward they prefer!
Once completed click on the BLUE SAVE BUTTON.

6. Enter & submit orders - rewards
After ALL girls orders and rewards have been added, you will need to SUBMIT the final troop order!
You will find this PINK BUTTON on the initial Girl Order page.
Once you have clicked on the PINK SUBMIT BUTTON, troops will be locked out and unable to make changes.
We know mistakes happen – if you need to make a correction, your SU FSC can make these corrections until October 29th!

7. Turn in Paperwork – to SU FSC
Due to FSC By October 29:
Magazine Order Forms (separate white and yellow copies into 2 separate piles)
Pink copies of order forms remain with customers
Checklist Item #3 – Turning in your paperwork
These items are due to your Service Unit FSC by October 29th.
Most SU Fall Sale Coordinators will set up a time to collect these items.
Please check with them and make sure you get them in on time.

8. Turn in paperwork – to GSdh
Outstanding Balance Form
Reporting unpaid amounts from parents.
GSDH can assist you in the collection of the amount past due from any parents/caregivers that have not paid the troop for the full amount due from the Girl Scouts Fall Program sales.
DUE : OCTOBER 29
Non-Sufficient Funds
Reporting checks from customers returned as non-sufficient funds from bank.
We can assist you in the collection of returned checks.
Both forms can be found at:
All families are financially responsible for all of the product they have sold. The following forms can be used by your troop to assist in the collection of funds.
Outstanding Balance Form – Troop leaders may turn in this form if they have attempted to collect from parents but have not received the funds due.
Troops are held accountable for the debt until GSDH receives all required documentation by Oct 29.
Non-Sufficient Funds Form – Troops can use this form if a customers check has been returned as NSF. GSDH will send this check to our 3rd party vendor, Chexcel, to assist in the collection of the check amount. All required information must be received within 30 days of bank notification.
GSDH does not cover any NSF bank fees the troop may have incurred.
Both of these forms can be found on our website under FORMS.

9. Finalize troop finances
You can run the T2 Report from Nut-E to see the Total Amount Due to Council – this will be the $ GSDH will withdrawal from the troop bank account for ACH.
Checklist Item #4 Finalize your troops finances!
To balance your 2017 Fall Sale Program you will want to ensure your deposits match your T2 report of Sales.
Verify the amount due to council is available in your troop checking account prior to the ACH withdrawal date of November 10.

10. Prepare for ach
Troop will deposit ALL money – cash & checks into their troop bank account.
GSDH will withdrawal the money owed to GSDH from the troops bank account on November 10, 2017
As part of the final step is understanding and preparing for the ACH.
All troops will deposit ALL money – cash & checks into their troop bank account.
This should take place on a weekly basis throughout the sale.
GSDH will then withdrawal the money owed to GSDH from the troops bank account on November 10, 2017

11. Congratulations!
Thank you for volunteering and helping to bring out the Superhero in all girls!
Congratulations - You’ve completed the 4th and final part of the Fall Sale online Training.
Thank you for volunteering and helping to bring our the superhero in all girls!