Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 1 Skills for Success with Microsoft ® Office 2007 PowerPoint Lecture to Accompany Skills for Success with Microsoft ® Office 2007 PowerPoint, Chapter 3 Enhance a Presentation with Graphics

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 2 Skills for Success with Microsoft ® Office 2007 Introduction In Skills 1–10, you will: –Insert slides using the Reuse Slides command –Use SmartArt diagrams to list information, and show processes and relationships –Convert text to SmartArt

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 3 Skills for Success with Microsoft ® Office 2007 Insert slides with the Reuse Slides command Introduction Use SmartArt diagrams to list information, and show processes and relationships Convert text to SmartArt

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 4 Skills for Success with Microsoft ® Office 2007 Skill 1: Insert Slides from an Existing Presentation Background Styles button Background Style 3 applied Use the Reuse Slides command so that frequently used content does not need to be recreated.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 5 Skills for Success with Microsoft ® Office 2007 Skill 1: Insert Slides from an Existing Presentation Use the Increase List Level and Decrease List Level buttons to set indents on bulleted lists. Content added and formatted

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 6 Skills for Success with Microsoft ® Office 2007 Skill 1: Insert Slides from an Existing Presentation Reuse Slides task pane Click the lower part of the New Slide button, and then from the gallery, click Reuse Slides to display the Reuse Slides task pane. Click Browse to select a presentation containing the slide to be reused.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 7 Skills for Success with Microsoft ® Office 2007 Skill 1: Insert Slides from an Existing Presentation Preview of slide to be inserted Keep source formatting check box cleared The Keep source formatting option keeps the inserted slide’s formatting.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 8 Skills for Success with Microsoft ® Office 2007 Skill 2: Insert, Size, and Move Clip Art Select media types; clear any unneeded check boxes. Search all collections Keyword to search Select the Photographs check box to search for images created with a digital camera or a scanner.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 9 Skills for Success with Microsoft ® Office 2007 Skill 2: Insert, Size, and Move Clip Art Desired picture

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 10 Skills for Success with Microsoft ® Office 2007 Skill 2: Insert, Size, and Move Clip Art All collections displays. Type keyword. Insert this picture by clicking.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 11 Skills for Success with Microsoft ® Office 2007 Skill 2: Insert, Size, and Move Clip Art Adjust the height to 2.4. When you change the height of a picture, the width adjusts proportionately. Picture positioned

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 12 Skills for Success with Microsoft ® Office 2007 Skill 3: Change Picture Shape and Apply Picture Effects and Borders Picture effects Formatting options applied to pictures that include shadows, reflections, glows, soft edges, bevels, and 3-D rotations. Click Explosion 2 to select shape. Picture Shape button

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 13 Skills for Success with Microsoft ® Office 2007 Skill 3: Change Picture Shape and Apply Picture Effects and Borders Soft Edges effect applied to picture Picture Effects button

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 14 Skills for Success with Microsoft ® Office 2007 Skill 3: Change Picture Shape and Apply Picture Effects and Borders Glow effect Applies a diffused outline to the picture in varying intensities using colors from the presentation theme. Click Glow to display the gallery. Click this Glow effect.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 15 Skills for Success with Microsoft ® Office 2007 Skill 3: Change Picture Shape and Apply Picture Effects and Borders Picture border weight set at 3 pt The picture border with glow and bevel effects applied

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 16 Skills for Success with Microsoft ® Office 2007 Skill 4: Insert, Size, and Move Shapes Guide displays at 4.5 inches to the left of zero. Guide Displays at 2 inches above zero on the vertical ruler. Pointer Guides Lines that display in the rulers to give you a visual indication of where the pointer is positioned.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 17 Skills for Success with Microsoft ® Office 2007 Skill 4: Insert, Size, and Move Shapes Diamond shape added Change width to.4 inches. Change height to.25 inches. Line drawn on the slide

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 18 Skills for Success with Microsoft ® Office 2007 Skill 4: Insert, Size, and Move Shapes Move shapes by dragging.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 19 Skills for Success with Microsoft ® Office 2007 Skill 4: Insert, Size, and Move Shapes Rectangle shape added Height changed to 5.75 inches Width changed to 10 inches Slide 5 inserted

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 20 Skills for Success with Microsoft ® Office 2007 Skill 5: Add Text to Shapes and Insert Text Boxes When you type text in a shape, it is centered both horizontally and vertically within the shape. Type the text in the center of the rectangle.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 21 Skills for Success with Microsoft ® Office 2007 Skill 5: Add Text to Shapes and Insert Text Boxes Formatted text All font formatting options and WordArt styles can be applied to the text that you type in a shape.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 22 Skills for Success with Microsoft ® Office 2007 Skill 5: Add Text to Shapes and Insert Text Boxes Click the Text Box button and then drag to draw a text box. Pointer Position the guide at 1.5 inches after zero on the horizontal ruler. Position the guide at 2.5 inches after zero on the vertical ruler.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 23 Skills for Success with Microsoft ® Office 2007 Skill 5: Add Text to Shapes and Insert Text Boxes Text box positioned with text inserted Text in a text box appears to be floating on the slide and is formatted in the same font as the body font used in content placeholders.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 24 Skills for Success with Microsoft ® Office 2007 Skill 6: Format, Group, and Align Shapes and Pictures And then click From Center variation. Click the Shape Fill button arrow. Point to Gradient.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 25 Skills for Success with Microsoft ® Office 2007 Skill 6: Format, Group, and Align Shapes and Pictures Diamond shape selectedLine selected Sizing handles enclose two objects as one unit. With two objects grouped, neither can be inadvertently moved.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 26 Skills for Success with Microsoft ® Office 2007 Skill 6: Format, Group, and Align Shapes and Pictures The combination of the Align to Slide and Align Bottom options aligns selected objects along bottom of slide. Pictures aligned along bottom of slide

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 27 Skills for Success with Microsoft ® Office 2007 Skill 6: Format, Group, and Align Shapes and Pictures Soft edges applied Pictures distributed horizontally With Align Selected Objects selected, pictures distribute evenly between left edge of leftmost picture and right edge of rightmost picture.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 28 Skills for Success with Microsoft ® Office 2007 Skill 7: Insert a SmartArt Graphic Diagram types Preview of selected diagram SmartArt graphic A designer-quality visual representation of information that you can use to effectively communicate your message or ideas. Diagrams of selected type

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 29 Skills for Success with Microsoft ® Office 2007 Skill 7: Insert a SmartArt Graphic SmartArt layouts illustrate processes, hierarchies, cycles, lists, and relationships.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 30 Skills for Success with Microsoft ® Office 2007 Skill 7: Insert a SmartArt Graphic Click to select this type of drawing. You can include text and pictures in a SmartArt graphic, and you can apply colors, effects, and styles that coordinate with the presentation theme.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 31 Skills for Success with Microsoft ® Office 2007 Skill 7: Insert a SmartArt Graphic Click the Text Pane button to display Text pane. SmartArt Tools Text Pane with text typed Text from Text Pane displays in graphic.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 32 Skills for Success with Microsoft ® Office 2007 Skill 8: Modify SmartArt Layout, Color, and Style Coordinate the colors you apply to a SmartArt graphic with the presentation color theme. Preview Click to select this style.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 33 Skills for Success with Microsoft ® Office 2007 Skill 8: Modify SmartArt Layout, Color, and Style Pictures inserted

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 34 Skills for Success with Microsoft ® Office 2007 Skill 8: Modify SmartArt Layout, Color, and Style Displayed colors coordinate with the color theme. SmartArt color and style have changed.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 35 Skills for Success with Microsoft ® Office 2007 Skill 8: Modify SmartArt Layout, Color, and Style The SmartArt Graphic is selected. The individual shapes are not selected.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 36 Skills for Success with Microsoft ® Office 2007 Skill 9: Convert Text to a SmartArt Graphic Click the bulleted list in the Slide pane and then click the Convert to SmartArtbutton to convert list into SmartArt. Click to select this SmartArt style.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 37 Skills for Success with Microsoft ® Office 2007 Skill 9: Convert Text to a SmartArt Graphic List converted to a SmartArt graphic Click the Demote button to demote these levels.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 38 Skills for Success with Microsoft ® Office 2007 Skill 9: Convert Text to a SmartArt Graphic Smart Art style and color have been changed.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 39 Skills for Success with Microsoft ® Office 2007 Skill 9: Convert Text to a SmartArt Graphic SmartArt selected No shapes selected SmartArt Tools

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 40 Skills for Success with Microsoft ® Office 2007 Skill 10: Add Shapes to a SmartArt Graphic You can add shapes to SmartArt graphics. Click the Add Shape button arrow, and then click Add Shape Before.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 41 Skills for Success with Microsoft ® Office 2007 Skill 10: Add Shapes to a SmartArt Graphic As new shapes and bullets are added, existing shapes are resized. New shapeNew bullet point

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 42 Skills for Success with Microsoft ® Office 2007 Skill 10: Add Shapes to a SmartArt Graphic Click the Promote button to add a new shape. New shape

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 43 Skills for Success with Microsoft ® Office 2007 Skill 10: Add Shapes to a SmartArt Graphic New bullet point

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 44 Skills for Success with Microsoft ® Office 2007 Skills for Success In Chapter 3, you practiced the following skills: –Insert slides using the Reuse Slides command –Use SmartArt diagrams to list information, and show processes and relationships –Convert text to SmartArt

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 45 Skills for Success with Microsoft ® Office 2007 More Skills for Success You will now practice the following additional skills: –Compress pictures –Save a group as a picture –Change object order –Design a presentation using appropriate graphics

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 46 Skills for Success with Microsoft ® Office 2007 More Skills 11: Compress Pictures Use the Document Information Panel to add information about the presentation.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 47 Skills for Success with Microsoft ® Office 2007 More Skills 11: Compress Pictures File size You can compress the pictures in a presentation so that the file size is smaller. Click the Document Properties button and then click Advanced Properties to display information about file size.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 48 Skills for Success with Microsoft ® Office 2007 More Skills 11: Compress Pictures Selecting Screen reduces file size from 5.4 MB to 1.24 MB. Select the picture, and then click the Compress Pictures button. Compression Settings dialog box Click OK to compress.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 49 Skills for Success with Microsoft ® Office 2007 More Skills 12: Save a Group as a Picture Before you can save a group as a picture, group the desired items. Hold down the Shift key and then click each item to select.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 50 Skills for Success with Microsoft ® Office 2007 More Skills 12: Save a Group as a Picture After grouping the items, right- click and then click Save as Picture. Click the Group button to group items. Group is selected as a single object.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 51 Skills for Success with Microsoft ® Office 2007 More Skills 12: Save a Group as a Picture Select desired picture type by clicking Save as Type arrow. In the Save As Picture dialog box, name the picture, select a format or type to save the picture as, and then select a location to save it. List of picture types

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 52 Skills for Success with Microsoft ® Office 2007 More Skills 12: Save a Group as a Picture You can save a group as a picture so that you can insert it on another slide or in another presentation. Saving a group as a picture facilitates easy sharing among presentations. After saving the group as a picture, drag it to the desired location.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 53 Skills for Success with Microsoft ® Office 2007 More Skills 13: Change Object Order The solid rectangle covers the entire slide, hiding anything that might be behind it. In the next step, you will enter text into the rectangle and format it.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 54 Skills for Success with Microsoft ® Office 2007 More Skills 13: Change Object Order Text entered and a gradient fill applied Soft edges appliedText reformatted

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 55 Skills for Success with Microsoft ® Office 2007 More Skills 13: Change Object Order Sending an object to the back causes other objects to display on top of it. The rectangle displays behind the picture. Click the Send to Back button to send object to bottom of stack.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 56 Skills for Success with Microsoft ® Office 2007 More Skills 13: Change Object Order This table explains the effect of applying each object order option.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 57 Skills for Success with Microsoft ® Office 2007 More Skills 14: Design a Presentation Using Appropriate Graphics Use graphics that reinforce the message Use graphics that enable you to make a connection with the audience If a graphic is the most important element, make it the biggest element Use diagrams to illustrate processes and relationships

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 58 Skills for Success with Microsoft ® Office 2007 Congratulations You have now completed all Skills for PowerPoint, Chapter 3

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 59 Skills for Success with Microsoft ® Office 2007 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2009 Pearson Education, Inc. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall