1. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. powerpoint 2010 Chapter 3 Formatting Presentations

2. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. PowerPoint 2010 Formatting Presentations Skill 3.1 Changing the Presentation ThemeSkill 3.1 Changing the Presentation Theme Skill 3.2 Changing the Color Theme Skill 3.3 Changing the Theme EffectsSkill 3.3 Changing the Theme Effects Skill 3.4 Changing the Slide BackgroundSkill 3.4 Changing the Slide Background Skill 3.5 Changing Fonts Skill 3.6 Changing the Look of Text BoxesSkill 3.6 Changing the Look of Text Boxes Skill 3.7 Applying Quick Styles to Text BoxesSkill 3.7 Applying Quick Styles to Text Boxes Skill 3.8 Applying Quick Styles to TablesSkill 3.8 Applying Quick Styles to Tables Skill 3.9 Using the Shape Styles GallerySkill 3.9 Using the Shape Styles Gallery Skill 3.10 Changing the Layout of SmartArtSkill 3.10 Changing the Layout of SmartArt Skill 3.11 Using the Picture Style’s GallerySkill 3.11 Using the Picture Style’s Gallery Skill 3.12 Showing the Ruler and GridlinesSkill 3.12 Showing the Ruler and Gridlines Skill 3.13 Changing the Size of ImagesSkill 3.13 Changing the Size of Images Skill 3.14 Changing the Size of a PlaceholderSkill 3.14 Changing the Size of a Placeholder Skill 3.15 Aligning, Grouping, and Rotating ImagesSkill 3.15 Aligning, Grouping, and Rotating Images Skill 3.16 Applying Animation EffectsSkill 3.16 Applying Animation Effects Skill 3.17 Modifying Animations 3-2

3. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. PowerPoint Skill 3.1 Changing the Presentation Theme A theme is a group of formatting options that you apply to a presentation. Themes include font, color, and effect styles that are applied to specific elements of a presentation. In PowerPoint, themes also include background styles. When you apply a theme, all the slides in the presentation are affected. 3-3

4. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.Click the Design tab. 2.In the Themes group, click the More button. 3.Select an option in the Themes gallery. 4.All the slides in your presentation now use the new theme. To Apply a Theme to the Presentation 3-4

5. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. PowerPoint Skill 3.2 Changing the Color Theme A color theme is a set of colors that complement each other and are designed to work well in a presentation. A color theme will change the color of backgrounds, placeholders, text, tables, charts, SmartArt, and drawing objects in a presentation. When you apply a theme to a presentation, this includes a color theme, which includes default theme colors for presentation elements. You can change the color theme without affecting the other components of the theme. 3-5

6. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.Click the Design tab. 2.In the Themes group, click the Theme Colors button. 3.Select a color theme from the list that appears. To Apply a Color Theme to a Slide Master 3-6

7. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.Click the Design tab. 2.In the Themes group,click the Theme Colors button. 3.Select Create New Theme Colors... 4.In the Create New Theme Colors dialog box, change the theme colors and give the theme a name. 5.Click the Save button. To Create a Custom Color Theme 3-7

8. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. PowerPoint Skill 3.3 Changing the Theme Effects Theme effects consist of a set of line, fill, and custom effects that can be applied to objects in a presentation. Microsoft includes 40 prebuilt theme effect combinations for use in Word, Excel, PowerPoint, and Outlook. Unlike theme fonts and theme colors, you cannot create your own theme effects in the Microsoft Office 2010 applications. 3-8

9. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.Click the Design tab. 2.In the Themes group, click the Theme Effects button. 3.Select a theme effect from the gallery that appears. To Apply Theme Effects to the Presentation 3-9

10. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. PowerPoint Skill 3.4 Changing the Slide Background A background is the graphic element that fills a slide. Backgrounds can be solid colors, textures, or even images. Each theme in PowerPoint provides a variety of background styles from which to choose. Background styles acquire their colors from the presentation’s theme and range in color from light to dark. The background styles for themes also include different background textures, depending on the theme you choose. 3-10

11. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.Click the Design tab. 2.In the Background group, click the Background Styles button. 3.Select an option from the Background Styles gallery. To Change the Background Style 3-11

12. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.Click the Design tab. 2.In the Background group, click the Background Styles button. 3.To open the Format Background dialog box, select the Format Background... command at the bottom of the Background Styles gallery. 4.Here you can change the fill to a solid fill, gradient fill, or picture fill. 5.Use the tools in the dialog box to further customize the background, including colors and the amount of transparency. To Create a Custom Background Style 3-12

13. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. PowerPoint Skill 3.5 Changing Fonts A font, or typeface, refers to a set of characters of a certain design. The font is the shape of the character or number as it appears on-screen. You can change the look of text by changing the font, the font size, or the font color. 3-13

14. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.Select the text to be changed 2.On the Home tab, in Font group a. To Change the Font Click arrow next to the Font box. Scroll list to find font. Click the font name. b. To change the size of the text: Click arrow next to the Font Size box. Scroll list to find font size. Click the size you want. c. To change the color of the text: Click the arrow next to the Font Color button. Click the color you want. To Change the Font, Font Size, and Font Color 3-14

15. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. PowerPoint Skill 3.6 Changing the Look of Text Boxes Text boxes are content containers that allow you to place text anywhere on a slide. When you first add a text box to a slide, the text box uses the default font from the theme and has no background or border. If you want the text in a text box to stand out on a slide, you can customize the look of the text box by applying fill, outline, and shape effects. 3-15

16. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.Select the text box you want to change. 2.Click Format tab under Drawing Tools. 3.In Shape Styles group, 4.To change the fill effects on a text box: a.Click Shape Fill button. b.Select an option from color palette. 5.To change shape outline of a text box: a.Click the Shape Outline button. b.Select option from color palette. c.Point to Weight and select thickness. d.Point to Dashes and select dash style. 6.To change shape effects on a text box: a.Click the Shape Effects button. b.Point to Presets and select a combination of shape effects. c.Choose shadow, reflection, glow, soft edges, bevel, and 3-D rotation effects. To Change the Look of a Text Box 3-16

17. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. PowerPoint Skill 3.7 Applying Quick Styles to Text Boxes Quick Styles are a combination of formatting that give elements of your presentation a more polished, graphical look without a lot of work. Quick Styles can be applied to text boxes and include a combination of borders, shadows, reflections, and picture shapes, such as rounded corners or skewed perspective. Instead of applying each of these formatting elements one at a time, you can apply a combination of elements at one time using a preset Quick Style. 3-17

18. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.Select the text box you want to apply the Quick Style to. 2.Click the Format tab under Drawing Tools. 3.In the Shape Styles group, click the More button. 4.In the Shape Styles gallery, click a Quick Style to apply it to the text box. To Apply a Quick Style to a Text Box 3-18

19. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. PowerPoint Skill 3.8 Applying Quick Styles to Tables When you insert a table into a presentation, the Design and Layout tabs under Table Tools display. These tabs are called contextual tabs because they only display when a table is the active element. –The Design tab contains tools to change the look of the table, such as Quick Styles, Word Art, and borders. –The Layout tab contains tools for changing the structure of a table, including adding and removing rows and columns, resizing the table, and changing the alignment of text. With Quick Styles for tables, you can apply the borders and shading for a table with one command. 3-19

20. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.Click the Design tab under Table Tools. 2.In the Table Styles group, click the More button. 3.In the Table Styles gallery, click a Quick Style to apply it to the table. To Apply a Quick Style to a Table 3-20

21. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. PowerPoint Skill 3.9 Using the Shape Styles Gallery Once you have added a basic shape to a slide, you can apply complex formatting and styles to the shape. You can change the fill or outline color using one of the colors from your presentation’s theme. You can also change the shape effects, applying shadows, reflections, glows, and 3-D effects to the shape. But the easiest way to format a shape is to apply a Quick Style. The Shape Styles gallery includes a number of Quick Styles, making it easy for you to apply complex formatting to shapes. 3-21

22. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.Click the Format tab under Drawing Tools. 2.In the Shape Styles group, click the More button. 3.In the Shape Styles gallery, click a Quick Style to apply it to the shape. To Apply a Quick Style to a Shape 3-22

23. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.To open the Format Shape dialog box, click the dialog launcher in the Shape Styles group on the Format tab under Drawing Tools. 2.Click the Edit Shape button 3.Point to Change Shape. 4.Select an option. 5.You can further modify the look of shapes by using the Shading, Borders, and Effects buttons in the Shape Styles group. To Change a Shape 3-23

24. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.To open the Format Shape dialog box, click the dialog launcher in the Shape Styles group on the Format tab under Drawing Tools. 2.Select the dimension you want to refine (including fill, line color and style, shadow, and 3-D format). To Refine a Shape’s Style 3-24

25. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. PowerPoint Skill 3.10 Changing the Layout of SmartArt SmartArt diagrams are designed to display specific types of data in a visual manner. Each SmartArt diagram includes a default layout for you to add data to. But what if your information does not fit the default layout? Or what if you want to add shapes under other shapes? You can use the SmartArt Tools contextual tab to add shapes and promote and demote shapes in SmartArt diagrams. 3-25

26. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.On the Design tab under SmartArt Tools, in the Create Graphic group, click the Add Shape button and select an option for adding a shape. 2.Click the Demote Selection button to move the new shape down one level in the diagram organization. 3.Click the Promote Selection button to move the new shape up one level in the diagram organization. To Change the Layout of a SmartArt Diagram 3-26

27. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.On the Design tab under SmartArt Tools in the Layouts gallery, click the More button to display the full gallery of layouts. 2.Click an option in the gallery to convert the selected SmartArt diagram into the new layout. To Change the Diagram Type 3-27

28. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. PowerPoint Skill 3.11 Using the Picture Style’s Gallery PowerPoint comes with a number of picture Quick Styles you can apply to images, instantly giving them a more sophisticated look. Picture Quick Styles include a combination of graphic effects, such as borders, shadows, 3-D rotation, and reflections. When you insert a picture into a presentation, the Format tab under Picture Tools displays. –This tab is called a contextual tab because it only displays when a picture is the active element. –The Format tab contains tools to change the look of a picture, such as applying artistic effects, changing the color, and cropping the image. 3-28

29. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.Click the Format tab under Picture Tools. 2.In the Picture Styles group, click the More button. 3.In the Picture Styles gallery, click a Quick Style to apply it to the shape. To Apply a Picture Quick Style to an Image 3-29

30. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. PowerPoint Skill 3.12 Showing the Ruler and Gridlines Use PowerPoint’s rulers and gridlines as visual tools to check the placement of text and graphics on slides. The ruler allows you to control the placement of text in placeholders, including tabs and indents. Gridlines are a series of dotted vertical and horizontal lines that divide the slide into small boxes, giving visual markers for aligning placeholders and graphics. The grid and ruler are only visible when working on the presentation. They do not appear in Slide Show view or in handouts. 3-30

31. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. To display gridlines: 1.Click the View tab. 2.In the Show group, click the Gridlines check box to select it. To display the ruler: 1.Click the View tab. 2.In the Show group, click the Ruler check box to select it. To Display Gridlines or the Ruler 3-31

32. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.Under the View tab, click the dialog launcher in the Show group to open the Grid and Guides dialog box. 2.Select the Snap objects to grid option to force objects to line up along an intersection in the grid when you insert or move them. 3.For more precise layout, change the spacing in the grid to a smaller number. To Modify the Look and Behavior of Gridlines 3-32

33. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. PowerPoint Skill 3.13 Changing the Size of Images You can resize images using the resize handles that appear at the corners and sides of an image when it is selected. When an image is selected, you will see two types of resize handles: Appears in the middle of one of the sides of the image. This allows you to resize the width or the height, but not both at the same time. Appears at the four corners of the image. This allows you to change the width and height of the image at the same time. 3-33

34. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.Point to one of the resize handles on the image. 2.When the mouse changes to the resize cursor, click and drag the mouse: Drag the mouse toward the center of the image to make it smaller. Drag the mouse away from the center of the image to make it larger. 3.When the image is the size you want, release the mouse button. To Resize an Image Using the Drag Method 3-34

35. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. PowerPoint Skill 3.14 Changing the Size of a Placeholder A placeholder is a container on a slide that holds text or other content, such as a table, chart, or image. Placeholders are outlined with a dotted line that does not display in the presentation when it is running. You can use the same steps for changing the size of an image to change the size of a placeholder. 3-35

36. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. You can only add placeholders from Slide Master view. 1.To add a placeholder to a layout, click the View tab. 2.In Master Views group, click the Slide Master button. PowerPoint switches to Slide Master view. 3.In the Master Layout group, click the Insert Placeholder button and select an option. To Add a Placeholder 3-36

37. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.Point to one of the resize handles on the placeholder. 2.When the mouse changes to the resize cursor, click and drag the mouse: Drag the mouse toward the center of the placeholder to make it smaller. Drag the mouse away from the center of the placeholder to make it larger. 3.When the placeholder is the size you want, release the mouse button. To Change the Size of a Placeholder 3-37

38. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. PowerPoint Skill 3.15 Aligning, Grouping, and Rotating Images Any graphics that appear in a straight line should be aligned, to ensure that they are precisely placed. You can rotate a graphic to make it stand out. You can select multiple images on a slide and group them together, thus turning multiple objects into a single object that you can easily move, rotate, or resize as one. Placeholders cannot be grouped. –Similarly, objects that have been added to a placeholder cannot be grouped with other objects. –In order to group objects, you must add objects to the slide independent of a placeholder. 3-38

39. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.Click Format tab under Picture Tools. 2.In the Arrange group, click the Align button and select option: Align Left, Align Center, & Align Right commands align graphics along an invisible vertical line. Align Top, Align Middle, & Align Bottom commands align graphics along an invisible horizontal line. Click Align to Slide option to align graphics along edges & center of slide. The Distribute Horizontally and Distribute Vertically options evenly space the graphics on the slide. To use these options, Align to Slide option must be active. To Align Graphics on a Slide 3-39

40. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.Click the Format tab under Picture Tools. 2.In the Arrange group, click the Rotate button and select an option: Rotate Left 90° —rotates the graphic 90 degrees counterclockwise. Rotate Right 90° — rotates the graphic 90 degrees clockwise. Flip Horizontal—reflects the graphic along the vertical axis. Flip Vertical—reflects the graphic along the horizontal axis. To Rotate Graphics on a Slide 3-40

41. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.Select the graphics you want to group as one object. 2.Click the Format tab under Picture Tools. 3.In the Arrange group, click the Group button and select an option. To Group Graphics on a Slide 3-41

42. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. PowerPoint Skill 3.16 Applying Animation Effects There are four basic types of animation schemes: Entrance—animates the object coming on to the slide; starts with the object not visible and ends with the object visible. Examples include Fade In, Split, Fly In, and Appear. Emphasis—animates the object on the screen. Examples include Pulse, Spin, Grow/Shrink, and Teeter. Exit—animates the object leaving the slide; starts with the object visible and ends with the object not visible. Examples include Fade, Disappear, Float Out, and Wipe. Motion Paths—animates the object along an invisible line. Examples include Lines, Arcs, and Loops. 3-42

43. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.Select the object you want to animate. 2.Click the Animations tab. 3.In the Animation group, click the More button. 4.In the Animation gallery, click an option to apply it to the object. To Add an Animation to an Object 3-43

44. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. PowerPoint Skill 3.17 Modifying Animations You can create complex animations by adding additional animations, changing the effect options, and modifying the timing of animations. –All these properties can be changed from the Animations tab. To see an overview of all the animation effects for a slide, click the Animation Pane button. –The Animation pane lists each animation for the current slide and the order in which they will play. –From the Animation pane, you can modify the behavior of each animation and then preview any changes you make. 3-44

45. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. 1.Select the object with the animation you want to modify. 2.Click Animations tab on Ribbon. 3.Click Effects Options button to change default behavior of animation. 4.Click Add Animation button to add more animations to object, including entrance effects, emphasis effects, exit effects, and motion paths. 5.Click arrow next to Start: box & select when animation will play—On Click, With Previous, or After Previous. 6.Enter a time in Duration: box to control how fast or slow animation plays. The higher the number, the slower the animation. 7.Enter a time in Delay: box to add a break before animation plays. To Customize an Animation 3-45

46. a skills approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved. PowerPoint 2010 Formatting Presentations Skill 3.1 Changing the Presentation ThemeSkill 3.1 Changing the Presentation Theme Skill 3.2 Changing the Color Theme Skill 3.3 Changing the Theme EffectsSkill 3.3 Changing the Theme Effects Skill 3.4 Changing the Slide BackgroundSkill 3.4 Changing the Slide Background Skill 3.5 Changing Fonts Skill 3.6 Changing the Look of Text BoxesSkill 3.6 Changing the Look of Text Boxes Skill 3.7 Applying Quick Styles to Text BoxesSkill 3.7 Applying Quick Styles to Text Boxes Skill 3.8 Applying Quick Styles to TablesSkill 3.8 Applying Quick Styles to Tables Skill 3.9 Using the Shape Styles GallerySkill 3.9 Using the Shape Styles Gallery Skill 3.10 Changing the Layout of SmartArtSkill 3.10 Changing the Layout of SmartArt Skill 3.11 Using the Picture Style’s GallerySkill 3.11 Using the Picture Style’s Gallery Skill 3.12 Showing the Ruler and GridlinesSkill 3.12 Showing the Ruler and Gridlines Skill 3.13 Changing the Size of ImagesSkill 3.13 Changing the Size of Images Skill 3.14 Changing the Size of a PlaceholderSkill 3.14 Changing the Size of a Placeholder Skill 3.15 Aligning, Grouping, and Rotating ImagesSkill 3.15 Aligning, Grouping, and Rotating Images Skill 3.16 Applying Animation EffectsSkill 3.16 Applying Animation Effects Skill 3.17 Modifying Animations 3-46