Skills © Paradigm Publishing, Inc. 1

Skills © Paradigm Publishing, Inc. 2 SECTION 2 SKILLS Editing and Enhancing Slides 2.1Use Save AsUse Save As 2.1Increase and Decrease IndentIncrease and Decrease Indent 2.1Cut, Copy, and Paste TextCut, Copy, and Paste Text 2.2Apply Fonts and Font EffectsApply Fonts and Font Effects 2.3Change the FontChange the Font 2.3Replace FontsReplace Fonts 2.4Format with Format PainterFormat with Format Painter CHECKPOINT 1 2.5Change AlignmentChange Alignment 2.5Change Line and Paragraph SpacingChange Line and Paragraph Spacing 2.6Change the Design ThemeChange the Design Theme 2.6Change the Theme ColorsChange the Theme Colors 2.6Change the Theme FontsChange the Theme Fonts 2.6Change the Theme EffectsChange the Theme Effects 2.6Change the Background StylesChange the Background Styles CHECKPOINT 2 2.7Insert, Size, and Move ImagesInsert, Size, and Move Images 2.8Insert and Format Clip Art ImagesInsert and Format Clip Art Images 2.9Insert a SmartArt Organizational ChartInsert a SmartArt Organizational Chart 2.9Format a SmartArt Organizational ChartFormat a SmartArt Organizational Chart 2.10Insert a SmartArt GraphicInsert a SmartArt Graphic 2.10Format a SmartArt GraphicFormat a SmartArt Graphic 2.11Apply Animation to Objects and TextApply Animation to Objects and Text CHECKPOINT 3

Skills © Paradigm Publishing, Inc. 3 Use Save As To save an existing presentation with a new name: 1. Click the FILE tab. 2. Click the Save As option. 3. Click the desired location in the middle panel. 4. Click the Browse button. 5. At the Save As dialog box, type the new file name in the File name text box. 6. Press Enter or click Save. Save As dialog box

Skills © Paradigm Publishing, Inc. 4 Increase and Decrease Indent To increase the text level indent: 1. Click the Increase List Level button in the Paragraph group on the HOME tab. OR 1. Press Tab. Increase List Level button

Skills © Paradigm Publishing, Inc. 5 Increase and Decrease Indent…continued To decrease the text level indent: 1. Click the Decrease List Level button in the Paragraph group on the HOME tab. OR 1. Press Shift + Tab. Decrease List Level button

Skills © Paradigm Publishing, Inc. 6 Cut, Copy, and Paste Text To selectPerform this action entire wordDouble-click word. entire paragraphTriple-click anywhere in paragraph. text mouse pointer passes throughClick and drag with mouse. all text in selected object boxClick Select button in Editing group and then click Select All; or press Ctrl + A.

Skills © Paradigm Publishing, Inc. 7 Cut, Copy, and Paste Text…continued To cut and paste text: 1. Select the text. 2. Click the Cut button in the Clipboard group on the HOME tab. 3. Position the insertion point. 4. Click the Paste button. To copy and paste text: 1. Select the text. 2. Click the Copy button in the Clipboard group on the HOME tab. 3. Position the insertion point. 4. Click the Paste button. Cut button Copy button Paste button

Skills © Paradigm Publishing, Inc. 8 Apply Fonts and Font Effects To apply a font: 1. Select the text. 2. Click the Font button arrow in the Font group on the HOME tab. 3. Scroll down the drop-down gallery and click the desired font. To apply a font size: 1. Select the text. 2. Click the Font Size button arrow in the Font group on the HOME tab. 3. Scroll down the drop-down gallery and click the desired size. Font button arrow Font Size button arrow

Skills © Paradigm Publishing, Inc. 9 Apply Fonts and Font Effects…continued To apply font effects with the Font group: 1. Select the text. 2. Click the desired button in the Font group on the HOME tab. Font group

Skills © Paradigm Publishing, Inc. 10 Change the Font To change the font at the Font dialog box: 1. Select the text. 2. Click the Font group dialog box launcher. 3. Click the desired options at the Font dialog box. 4. Click OK. Font dialog box

Skills © Paradigm Publishing, Inc. 11 Replace Fonts To replace fonts: 1. Click the Replace button arrow in the Editing group on the HOME tab. 2. Click Replace Fonts. 3. At the Replace Font dialog box, make sure the desired font displays in the Replace text box. 4. Press Tab. 5. Click the down-pointing arrow at the right of With and then click the desired font. 6. Click the Replace button. 7. Click the Close button. Replace Font dialog box

Skills © Paradigm Publishing, Inc. 12 Format with Format Painter To format with Format Painter: 1. Position the insertion point on the text containing the desired formatting. 2. Double-click the Format Painter button. 3. Select the text to which you want to apply formatting. 4. Click the Format Painter button to deactivate it. Format Painter button

Skills © Paradigm Publishing, Inc. 13 Format with Format Painter…continued To choose a custom font color: 1. Click the Font color button at the Font dialog box. 2. Click the More Colors option. 3. Click the Custom tab. 4. Click the desired color in the Colors palette or enter the values for the color. 5. Click OK. Colors dialog box

Skills © Paradigm Publishing, Inc. 14 CHECKPOINT 1 1)Use options at this backstage area to save an existing presentation with a new name. a.Open b.New c.Save d.Save As 1)Use options at this backstage area to save an existing presentation with a new name. a.Open b.New c.Save d.Save As 3)Use this feature to move text from one location and paste into another. a.Cut & Paste b.Copy & Paste c.Cut & Copy d.Move & Paste 3)Use this feature to move text from one location and paste into another. a.Cut & Paste b.Copy & Paste c.Cut & Copy d.Move & Paste 2)This is the keyboard shortcut to decrease the text level indent. a.Shift + Tab b.Alt + Tab c.Ctrl + Tab d.Tab 2)This is the keyboard shortcut to decrease the text level indent. a.Shift + Tab b.Alt + Tab c.Ctrl + Tab d.Tab 4)Use this feature to apply the same formatting in more than one location in a slide or slides. a.Format Font b.Copy Format c.Format Painter d.Font Painter 4)Use this feature to apply the same formatting in more than one location in a slide or slides. a.Format Font b.Copy Format c.Format Painter d.Font Painter Next Question Next Slide Answer

Skills © Paradigm Publishing, Inc. 15 Change Alignment To change the horizontal text alignment: 1. Select the text or click in the paragraph. 2. Click the desired alignment button in the bottom row of the Paragraph group on the HOME tab. alignment buttons

Skills © Paradigm Publishing, Inc. 16 Change Alignment…continued AlignmentKeyboard Shortcut left-alignCtrl + L center-alignCtrl + E right-alignCtrl + R justify-alignCtrl + J

Skills © Paradigm Publishing, Inc. 17 Change Alignment…continued To change the vertical text alignment: 1. Click the Align Text button in the Paragraph group on the HOME tab. 2. Click the desired alignment button at the drop-down list. Align Text button

Skills © Paradigm Publishing, Inc. 18 Change Line and Paragraph Spacing To change line spacing: 1. Click the Line Spacing button in the Paragraph group on the HOME tab. 2. Click the desired spacing at the drop-down list. Line Spacing button

Skills © Paradigm Publishing, Inc. 19 Change Line and Paragraph Spacing…continued To change line and paragraph spacing: 1. Click the Line Spacing button in the Paragraph group on the HOME tab. 2. Click Line Spacing Options at the drop-down list. 3. At the Paragraph dialog box, specify the desired line and paragraph spacing. 4. Click OK. Paragraph dialog box

Skills © Paradigm Publishing, Inc. 20 Change the Design Theme To change the design theme: 1. Click the DESIGN tab. 2. Click the More button at the right side of the theme thumbnails in the Themes group. 3. Click the desired theme at the drop-down gallery. More button

Skills © Paradigm Publishing, Inc. 21 Change the Theme Colors To change the theme colors: 1. Click the DESIGN tab. 2. Click the More button in the Variants group. 3. Point to Colors. 4. Click the desired option at the side menu. Colors option

Skills © Paradigm Publishing, Inc. 22 Change the Theme Fonts To change the theme fonts: 1. Click the DESIGN tab. 2. Click the More button in the Variants group. 3. Point to Fonts. 4. Click the desired option at the side menu. Fonts option

Skills © Paradigm Publishing, Inc. 23 Change the Theme Effects To change the theme effects: 1. Click the DESIGN tab. 2. Click the More button in the Variants group. 3. Point to Effects. 4. Click the desired option at the side menu. Effects option

Skills © Paradigm Publishing, Inc. 24 Change the Background Styles To change the background styles: 1. Click the DESIGN tab. 2. Click the More button in the Variants group. 3. Point to Effects. 4. Click the desired option at the side menu. Background Styles option

Skills © Paradigm Publishing, Inc. 25 CHECKPOINT 2 1)You can change the alignment of text using buttons on this tab. a.HOME b.INSERT c.DESIGN d.VIEW 1)You can change the alignment of text using buttons on this tab. a.HOME b.INSERT c.DESIGN d.VIEW 3)Use options at this dialog box to change line and paragraph spacing. a.Line b.Paragraph c.Format d.Edit 3)Use options at this dialog box to change line and paragraph spacing. a.Line b.Paragraph c.Format d.Edit 2)Click this button to change the vertical alignment for text. a.Format Text b.Vertical Text c.Align Text d.Edit Text 2)Click this button to change the vertical alignment for text. a.Format Text b.Vertical Text c.Align Text d.Edit Text 4)These styles display in slides in a presentation, but do not print. a.Background b.Master c.Text d.Placeholder 4)These styles display in slides in a presentation, but do not print. a.Background b.Master c.Text d.Placeholder Next Question Next Slide Answer

Skills © Paradigm Publishing, Inc. 26 Insert, Size, and Move Images To insert an image: 1. Click the INSERT tab. 2. Click the Pictures button in the Images group. 3. At the Insert Picture dialog box, navigate to the desired folder. 4. Double-click the desired picture file. OR 1. Click the Pictures button in the content placeholder to open the Insert Picture dialog box. Pictures button

Skills © Paradigm Publishing, Inc. 27 Insert, Size, and Move Images…continued To change the color of an image: 1. Click the image to select it. 2. Click the PICTURE TOOLS FORMAT tab. 3. Click the Color button in the Adjust group. 4. Click the desired color. To adjust an image: 1. Click the image to select it. 2. Click the PICTURE TOOLS FORMAT tab. 3. Click the Corrections button in the Adjust group. 4. Click the desired option. Color button Corrections button

Skills © Paradigm Publishing, Inc. 28 Insert, Size, and Move Images…continued To add a frame to an image: 1. Click the image to select it. 2. Click the PICTURE TOOLS FORMAT tab. 3. Click the desired option in the Picture Styles group. To change the color of a frame: 1. Click the image to select it. 2. Click the PICTURE TOOLS FORMAT tab. 3. Click the Picture Border button arrow in the Picture Styles group. 4. Click the desired color. Picture Border button Picture Styles group

Skills © Paradigm Publishing, Inc. 29 Insert, Size, and Move Images…continued To apply picture effects: 1. Click the image to select it. 2. Click the PICTURE TOOLS FORMAT tab. 3. Click the Picture Effects button in the Picture Styles group. 4. Click the desired effect. Picture Effects button

Skills © Paradigm Publishing, Inc. 30 Insert, Size, and Move Images…continued To align an image on a slide: 1. Click the image to select it. 2. Click the PICTURE TOOLS FORMAT tab. 3. Click the Align button in the Arrange group. 4. Click the desired alignment. Align button

Skills © Paradigm Publishing, Inc. 31 Insert, Size, and Move Images…continued To change the size of the image: 1. Click the image to select it. 2. Click the PICTURE TOOLS FORMAT tab. 3. Click in the Shape Height or Shape Width measurement box in the Size group. 4. Type the desired measurement. 5. Press Enter. Shape Height measurement box Shape Width measurement box

Skills © Paradigm Publishing, Inc. 32 Insert, Size, and Move Images…continued To insert a screenshot: 1. Click the INSERT tab. 2. Click the Screenshot button in the Images group. 3. Click Screen Clipping. 4. Select the desired image or text. Screenshot button

Skills © Paradigm Publishing, Inc. 33 Insert and Format Clip Art Images To insert a clip art image: 1. Click the INSERT tab. 2. Click the Online Pictures in the Images group. 3. At the Insert Pictures window, type a category in the search text box to the right of the Office.com Clip Art option. 4. Press Enter. 5. Double-click the desired clip art image. Insert Pictures window image options

Skills © Paradigm Publishing, Inc. 34 Insert and Format Clip Art Images…continued To apply an artistic effect to a clip art image: 1. Click the image to select it. 2. Click the PICTURE TOOLS FORMAT tab. 3. Click the Artistic Effects button in the Adjust group. 4. Click the desired effect. Artistic Effects button

Skills © Paradigm Publishing, Inc. 35 Insert and Format Clip Art Images…continued To change the size of the clip art image: 1. Click the clip art image to select it. 2. Click the PICTURE TOOLS FORMAT tab. 3. Click in the Shape Height or Shape Width measurement box in the Size group. 4. Type the desired measurement. 5. Press Enter. Shape Height measurement box Shape Width measurement box

Skills © Paradigm Publishing, Inc. 36 Insert and Format Clip Art Images…continued To apply picture effects: 1. Click the clip art image to select it. 2. Click the PICTURE TOOLS FORMAT tab. 3. Click the Picture Effects button in the Picture Styles group. 4. Click the desired effect. Picture Effects button

Skills © Paradigm Publishing, Inc. 37 Insert a SmartArt Organizational Chart To insert an organizational chart: 1. Click the INSERT tab. 2. Click the SmartArt button in the Illustrations group. 3. Click Hierarchy at the Choose a SmartArt Graphic dialog box. 4. Double-click the desired organizational chart. Choose a SmartArt Graphic dialog box

Skills © Paradigm Publishing, Inc. 38 Format a SmartArt Organizational Chart To change the colors: 1. Click the box to select it. 2. Click the SMARTART TOOLS DESIGN tab. 3. Click the Change Colors button in the SmartArt Styles group. 4. Click the desired option in the drop-down list. Change Colors button

Skills © Paradigm Publishing, Inc. 39 Format a SmartArt Organizational Chart…continued To add a shape: 1. Click the box to select it. 2. Click the SMARTART TOOLS DESIGN tab. 3. Click the Add Shape button arrow in the Create Graphic group. 4. Click the desired option in the drop-down list. Add Shape button

Skills © Paradigm Publishing, Inc. 40 Insert a SmartArt Graphic To insert a SmartArt graphic: 1. Click the INSERT tab. 2. Click the SmartArt button in the Illustrations group. 3. Click the desired category in the left panel of the Choose a SmartArt Graphic dialog box. 4. Double-click the desired graphic. Choose a SmartArt Graphic dialog box

Skills © Paradigm Publishing, Inc. 41 Format a SmartArt Graphic To apply a WordArt style: 1. Click the SMARTART TOOLS FORMAT tab. 2. Click the More button in the WordArt Styles group. 3. Click the desired option. To align text: 1. Click the Align button in the Arrange group. 2. Click the desired alignment option at the drop-down list. SmartArt Tools Format tab Align button

Skills © Paradigm Publishing, Inc. 42 Apply Animation to Objects and Text To apply animation: 1. Select the object or text. 2. Click the ANIMATIONS tab. 3. Click the desired animation thumbnail in the Animation group. ANIMATIONS tab

Skills © Paradigm Publishing, Inc. 43 Apply Animation to Objects and Text…continued To apply effects and timings to an animation: 1. Select the object or text. 2. Click the ANIMATIONS tab. 3. Click the Effect Options button in the Animation group. 4. Select desired effect option. 5. If desired, type a number in the Duration measurement box in the Timing group. Effect Options button Duration measurement box

Skills © Paradigm Publishing, Inc. 44 CHECKPOINT 3 1)The Color button is in this group on the PICTURE TOOLS FORMAT tab. a.Picture Styles b.Adjust c.Arrange d.Size 1)The Color button is in this group on the PICTURE TOOLS FORMAT tab. a.Picture Styles b.Adjust c.Arrange d.Size 3)Use this feature to create a variety of graphic diagrams. a.SmartArt b.WordArt c.Clip Art d.Pictures 3)Use this feature to create a variety of graphic diagrams. a.SmartArt b.WordArt c.Clip Art d.Pictures 2)This button can be used to insert a picture of any program that is not minimized to the taskbar. a.Screencapture b.Screenshot c.Screenscene d.Screencopy 2)This button can be used to insert a picture of any program that is not minimized to the taskbar. a.Screencapture b.Screenshot c.Screenscene d.Screencopy 4)Use features on this tab to control how text and objects enter a slide. a.HOME b.INSERT c.DESIGN d.ANIMATIONS 4)Use features on this tab to control how text and objects enter a slide. a.HOME b.INSERT c.DESIGN d.ANIMATIONS Next Question Next Slide Answer