1. Skills © Paradigm Publishing, Inc. 1

2. Skills © Paradigm Publishing, Inc. 2 SECTION 3 SKILLS Formatting and Enhancing a Document 3.1Cut, Copy, and Paste TextCut, Copy, and Paste Text 3.1Use Paste SpecialUse Paste Special 3.2Use the Clipboard Task PaneUse the Clipboard Task Pane 3.3Customize the Page SetupCustomize the Page Setup CHECKPOINT 1 3.4Customize the Page BackgroundCustomize the Page Background 3.4Customize the PageCustomize the Page 3.5Insert Page NumberingInsert Page Numbering 3.5Insert a Header and a FooterInsert a Header and a Footer 3.6Format a Document in MLA StyleFormat a Document in MLA Style 3.6Insert CitationsInsert Citations 3.7Create a Works Cited PageCreate a Works Cited Page 3.7Edit a SourceEdit a Source CHECKPOINT 2 3.8Use Click and TypeUse Click and Type 3.8Vertically Align TextVertically Align Text 3.8Insert, Size, and Move ImagesInsert, Size, and Move Images 3.9Prepare an EnvelopePrepare an Envelope 3.10Prepare Mailing LabelsPrepare Mailing Labels CHECKPOINT 3

3. Skills © Paradigm Publishing, Inc. 3 Cut, Copy, and Paste Text To cut and paste text: 1. Select the text. 2. Click the HOME tab. 3. Click the Cut button in the Clipboard group. 4. Move the insertion point to the desired position. 5. Click the Paste button in the Clipboard group. Cut button Paste button

4. Skills © Paradigm Publishing, Inc. 4 Cut, Copy, and Paste Text…continued To copy and paste text: 1. Select the text. 2. Click the HOME tab. 3. Click the Copy button in the Clipboard group. 4. Move the insertion point to the desired position. 5. Click the Paste button in the Clipboard group. Copy button Paste button

5. Skills © Paradigm Publishing, Inc. 5 To display the Paste Special dialog box: 1. Cut or copy the text. 2. Click the Paste button arrow. 3. Click Paste Special. 4. Click the desired format in the As list box in the Paste Special dialog box. 5. Click OK. Use Paste Special Paste Special dialog box Paste button arrow

6. Skills © Paradigm Publishing, Inc. 6 To use the Clipboard task pane: 1. Click the Clipboard group task pane launcher. 2. Select the text. 3. Click the Cut or Copy button. 4. Select and copy any additional items. 5. Move the insertion point to the desired position. 6. Click the item in the Clipboard task pane to paste it at the position. 7. Paste any other desired items from the Clipboard task pane. 8. Click the Clear All button. Use the Clipboard Task Pane Clipboard task pane Clipboard group task pane launcher

7. Skills © Paradigm Publishing, Inc. 7 To change the page margins: 1. Click the PAGE LAYOUT tab. 2. Click the Margins button. 3. Click the desired margin option. Customize the Page Setup Margins button

8. Skills © Paradigm Publishing, Inc. 8 To change the orientation: 1. Click the PAGE LAYOUT tab. 2. Click the Orientation button. 3. Click the desired orientation option. Customize the Page Setup…continued Orientation button

9. Skills © Paradigm Publishing, Inc. 9 To change the paper size: 1. Click the PAGE LAYOUT tab. 2. Click the Size button. 3. Click the desired size option. Customize the Page Setup…continued Size button

10. Skills © Paradigm Publishing, Inc. 10 1) To move selected text from one location to another use these commands. a.Copy and Paste b.Move and Paste c.Cut and Paste d.Cut and Copy 1) To move selected text from one location to another use these commands. a.Copy and Paste b.Move and Paste c.Cut and Paste d.Cut and Copy 3) This is the default setting for the top, bottom, left, and right margins. a.1” b.1.15” c.1.25” d.1.5” 3) This is the default setting for the top, bottom, left, and right margins. a.1” b.1.15” c.1.25” d.1.5” 2) You can collect this many items in the Clipboard task pane. a.22 b.24 c.26 d.28 2) You can collect this many items in the Clipboard task pane. a.22 b.24 c.26 d.28 4) This is the name of the default page size. a.Standard b.Legal c.Letter d.Normal 4) This is the name of the default page size. a.Standard b.Legal c.Letter d.Normal CHECKPOINT 1 Next Question Next Slide Answer

11. Skills © Paradigm Publishing, Inc. 11 To insert a watermark: 1. Click the DESIGN tab. 2. Click the Watermark button in the Page Background group. 3. Click the desired watermark option. Customize the Page Background Watermark button

12. Skills © Paradigm Publishing, Inc. 12 To apply page color: 1. Click the DESIGN tab. 2. Click the Page Color button in the Page Background group. 3. Click the desired color. Customize the Page Background…continued Page Color button To insert a page border: 1. Click the DESIGN tab. 2. Click the Page Borders button in the Page Background group. 3. Click the desired options at the Borders and Shading dialog box. 4. Click OK. Page Borders button art options in the Borders and Shading dialog box

13. Skills © Paradigm Publishing, Inc. 13 To insert a cover page: 1. Click the INSERT tab. 2. Click the Cover Page button in the Pages group. 3. Click the desired option. 4. Type text in the appropriate placeholders. Customize the Page Cover Page button placeholder

14. Skills © Paradigm Publishing, Inc. 14 To insert a blank page: 1. Click the INSERT tab. 2. Click the Blank Page button in the Pages group. Customize the Page…continued Blank Page button To insert a page break: 1. Click the INSERT tab. 2. Click the Page Break button in the Pages group (or press Ctrl + Enter). Page Break button

15. Skills © Paradigm Publishing, Inc. 15 To insert page numbering: 1. Click the INSERT tab. 2. Click the Page Number button in the Header & Footer group. 3. Point to the desired location. 4. Click the desired option at the drop-down gallery. Insert Page Numbering Page Number button

16. Skills © Paradigm Publishing, Inc. 16 To insert a header: 1. Click the INSERT tab. 2. Click the Header button in the Header & Footer group. 3. Click the desired option at the drop-down gallery. Insert a Header and a Footer To insert a footer: 1. Click the INSERT tab. 2. Click the Footer button in the Header & Footer group. 3. Click the desired option at the drop-down gallery. Footer button Header button

17. Skills © Paradigm Publishing, Inc. 17 To format a document in MLA Style: 1. Click the REFERENCES tab. 2. Click the down-pointing arrow located at the right side of the Style option box in the Citations & Bibliography group. 3. Click MLA at the drop- down list. Format a Document in MLA Style Style option box

18. Skills © Paradigm Publishing, Inc. 18 Format a Document in MLA Style…continued

19. Skills © Paradigm Publishing, Inc. 19 To insert a citation: 1. Position the insertion point. 2. Click the REFERENCES tab. 3. Click the Insert Citation button in the Citations & Bibliography group. 4. Click Add New Source at the drop-down list. 5. At the Create Source dialog box, select the appropriate options and type the desired text. Insert Citations Insert Citation button Create Source dialog box

20. Skills © Paradigm Publishing, Inc. 20 To edit a citation: 1. Click on the citation. 2. Click the Citation Options arrow that displays at the right side of the citation placeholder. 3. Click Edit Citation at the drop-down list. 4. At the Edit Citation dialog box, type a page number or select an option to suppress. Insert Citations…continued Citation Options arrow Edit Citation dialog box

21. Skills © Paradigm Publishing, Inc. 21 To create a Works Cited page: 1. Press Ctrl + End to move the insertion point to the end of the document. 2. Press Ctrl + Enter to insert a hard page break. 3. Click the REFERENCES tab. 4. Click the Bibliography button in the Citations & Bibliography group. 5. Click the Works Cited option in the Built-in section of the drop-down list. Create a Works Cited Page Bibliography button

22. Skills © Paradigm Publishing, Inc. 22 Create a Works Cited Page…continued

23. Skills © Paradigm Publishing, Inc. 23 To update a works cited page: 1. Press Ctrl + End to move the insertion point to the end of the document. 2. Click on any character in the works cited text. 3. Click the Update Citations and Bibliography placeholder tab. Update a Works Cited Page Update Citations and Bibliography placeholder tab

24. Skills © Paradigm Publishing, Inc. 24 To edit a source: 1. Click on any character in the citation. 2. Click the Citation Options arrow that displays at the right side of the citation placeholder. 3. Click Edit Source at the drop-down list. This displays the Edit Source dialog box. Edit a Source Citation Options arrow Edit Source dialog box

25. Skills © Paradigm Publishing, Inc. 25 1) To insert a watermark, click this tab. a.HOME b.INSERT c.DESIGN d.PAGE LAYOUT 1) To insert a watermark, click this tab. a.HOME b.INSERT c.DESIGN d.PAGE LAYOUT 3) This reference style is generally used in the humanities and English. a.MBA b.LMA c.MAB d.MLA 3) This reference style is generally used in the humanities and English. a.MBA b.LMA c.MAB d.MLA 2) To insert page numbers, click this tab. a.HOME b.INSERT c.DESIGN d.PAGE LAYOUT 2) To insert page numbers, click this tab. a.HOME b.INSERT c.DESIGN d.PAGE LAYOUT 4) Press these keys at the end of a document to insert a hard page break. a.Ctrl + End b.Ctrl + Enter c.Shift + End d.Shift + Enter 4) Press these keys at the end of a document to insert a hard page break. a.Ctrl + End b.Ctrl + Enter c.Shift + End d.Shift + Enter CHECKPOINT 2 Next Question Next Slide Answer

26. Skills © Paradigm Publishing, Inc. 26 To use the Click and Type feature: 1. Position the mouse pointer at the left margin, at the center of the page, or at the right margin until the pointer with the desired alignment symbol displays. 2. Double-click the mouse button. Use Click and Type pointer displaying right alignment symbol

27. Skills © Paradigm Publishing, Inc. 27 To vertically align text: 1. Click the PAGE LAYOUT tab. 2. Click the Page Setup group dialog box launcher. 3. Click the Layout tab. 4. Click the down-pointing arrow at the right of the Vertical alignment option. 5. Click the desired option at the drop-down list. 6. Click OK. Vertically Align Text vertical alignment options

28. Skills © Paradigm Publishing, Inc. 28 To insert a clip art image: 1. Click the INSERT tab. 2. Click the Online Pictures button in the Illustrations group. 3. Click in the search box that displays to the right of the Office.com Clip Art option. 4. Type desired search option. 5. Press Enter. 6. Double-click the desired image. Insert, Size, and Move Images Insert Pictures window

29. Skills © Paradigm Publishing, Inc. 29 To insert a picture: 1. Click the INSERT tab. 2. Click the Pictures button in the Illustrations group. 3. Navigate to the desired folder. 4. Double-click the picture file. Insert, Size, and Move Images…continued Insert Picture dialog box sizing handles

30. Skills © Paradigm Publishing, Inc. 30 Insert, Size, and Move Images…continued PICTURE TOOLS FORMAT tab

31. Skills © Paradigm Publishing, Inc. 31 To prepare an envelope: 1. Click the MAILINGS tab. 2. Click the Envelopes button in the Create group to open the Envelopes and Labels dialog box. 3. Type the delivery address. 4. Type the return address. 5. Click either the Add to Document button or the Print button. Prepare an Envelope Envelopes and Labels dialog box with Envelopes tab selected

32. Skills © Paradigm Publishing, Inc. 32 To customize an envelope: 1. Click the MAILINGS tab. 2. Click the Envelopes button in the Create group. 3. Click the Options button at the Envelopes and Labels dialog box. 4. Select the desired changes. 5. Click OK. Prepare an Envelope…continued Envelope Options dialog box

33. Skills © Paradigm Publishing, Inc. 33 To prepare mailing labels with the same name and address: 1. Click the MAILINGS tab. 2. Click the Labels button in the Create group. 3. Type the name and address in the Address text box. steps continued on next slide… Prepare Mailing Labels Envelopes and Labels dialog box with Labels tab selected

34. Skills © Paradigm Publishing, Inc. 34 4. Click the Options button. 5. At the Label Options dialog box, select the vendor and product number. 6. Click OK. 7. At the Envelopes and Labels dialog box, click either the New Document button or the Print button. 8. Click OK. Prepare Mailing Labels…continued Label Options dialog box

35. Skills © Paradigm Publishing, Inc. 35 1) Vertically align text with options at this dialog box. a.Font b.Paragraph c.Page Setup d.Styles 1) Vertically align text with options at this dialog box. a.Font b.Paragraph c.Page Setup d.Styles 3) Click this tab to prepare an envelope. a.HOME b.INSERT c.PAGE LAYOUT d.MAILINGS 3) Click this tab to prepare an envelope. a.HOME b.INSERT c.PAGE LAYOUT d.MAILINGS 2) When you have inserted a picture, these will display around the image. a.sizing handles b.moving handles c.selection handles d.copying handles 2) When you have inserted a picture, these will display around the image. a.sizing handles b.moving handles c.selection handles d.copying handles 4) Select the vendor and product number of a label at this dialog box. a.Label Options b.Vendor Options c.Product Options d.Print Options 4) Select the vendor and product number of a label at this dialog box. a.Label Options b.Vendor Options c.Product Options d.Print Options CHECKPOINT 3 Next Question Next Slide Answer