eDofE DofE Managers Upgrade Advisor Forum, Saturday 9 th June 2012

eDofE Update Phase 1 launched in September 2009 Phase 2 upgrade launched in May 2011 Phase 3 DofE Managers launched in April 2012 Current statistics (June 2012): 12,000 site visits a day Over 2000 at any one time 410,000 participant accounts created 32,000 Adult accounts created 58,000 Awards approved so far

The Scout Association eDofE stats 66 Centres 1271 Groups Participants (the most from any NOA!)

eDofE Manager Upgrade Benefits Finally, everyone is on the same platform Greater scope of permissions controlled by line managers Compulsory Assessor reports in each section Overhaul and simplification of Award approvals Provides long awaited local moving of people Gives ASL a role in eDofE (no more spread sheets) Updates look and feel and functionality across a number of keys areas i.e. Participation Place reporting, reconciliation, assignment

Image of an coordinators screen

Managing LO Staff Roles Remove Primary, eDofE Manager, Assistant eDofE Manager, Volunteer, Expedition Assessor positions Replace with one DofE Manager and ‘Administrator’ Role with permissions according to business needs: Primary role Purchase Participation Places Assign/recall Participation Places Create participants Add B/S/G levels Create adults Transfer accounts Create new centres Limit number of centres Approve Awards B/S/G View participant personal info Download CSV info Upload resources Adjust participant dates Award verification B/S/G One person can be selected to run SAS reports

Screen shot of permissions

Managing Participation Places Bank statement type reporting – easier reconciliation Filters on lists so can viewed by LO, centre or group Assign/recall 3 levels at once Assign to centre or group level Permissions to buy/assign Participation Places Permissions to create participants/add level 14 day ‘cooling off’ for errors/duplicates Opening balance only on ‘go live’ Pre-history available on excel

eDofE Manager Update

Compulsory Assessors Reports Each participant must identify the Assessor’s report for each section (one only) Assessors details captured as part of the programme Plan Any piece of evidence (text/picture etc.) can be flagged/un-flagged as Assessor’s report Adding in Accredited expedition Assessors is a future development phase

Mark as assessors screen shot

Approving Awards Only a DofE Award Verifier can do this summary screen to show programme plan and Assessor report for each section Other evidence can be viewed Auto messages/ s throughout External success s to participant Query process reopens sections Basic reporting and download lists for presentations and certificate printing Link to eGAP so no need for GA6

eGAP & Gold Notification Process New eGAP database linked to eDofE Includes Scotland and Northern Ireland GAPs Gold participants to complete info (guests etc.) when sending Award for approval Participant info will be pulled from or entered via eDofE GA7 Form includes eDofE ID Number All completed Golds will go into reports Updates of invites for LOs/Centres

Transferring People Replaces ‘move’ Change Requests Both participant & adult accounts Licensed Organisation level functionality Requires ID number and new centre/group Pull not push Participants – moves uncompleted levels Adults – confirm permissions & safeguarding Splits statistics as DEAMS Move reports & history

eDofE Manager Update

Managing Adults Filtered staff lists which include last sign-in details, alerts outstanding etc. List of new staff created in the last 4 weeks Lists can be downloadable to csv Alerts to the DofE Manager/Primary when a new staff member is created Statistics/KPIs/Dashboards Reports

Communications Preview version was available for 3 weeks User Guides updated FAQs and help text being updated News & messages on eDofE Longer term aspiration –E-learning packages –Short ‘how to’ videos

User Guides and other resources eDofE User Guide: under ‘resources’ link on left- hand side Website: under ‘Leaders’ then ‘eDofE’

Coming next (future priorities) ‘Single sign on’ Integration of Training records/Assessors database Further improvements to Participants & Leaders Mobile platform/Phone Apps Expedition Notification process Achievement Pack development Continuous improvements

Q&As

1. New Handbook for DofE Leaders 2. Expedition Guide (coming soon…) 3. End of ‘achieved offline’- March GAP (July 2012) Other Updates