1. Merseyside County Scouts
Robert Gorst & Chris Compass
@merseysidescouts.com
Merseyside County Scouts

2. Merseyside County Scouts
COMPASS
Background
What can Compass do for me?
Launch
Preparations
Q&A
Merseyside County Scouts

3. Background – why change?
Membership system is not meeting member needs
Technology is old and rapidly becoming unreliable
Current system is no longer fit for purpose
Survey & consultations with over 4000 members
Scout Association specified a system that would manage the various processes that we use in one system
Merseyside County Scouts

4. Merseyside County Scouts
The new system
Procurement process used to choose supplier
Solution is based on a proven standard package
Uses standard technology
Supplier has a good track record with charity and membership organisations
Merseyside County Scouts

5. Merseyside County Scouts
What is Compass?
Compass is a powerful set of online tools for members to manage their Scouting administrative activities in one place
It can share access to that information with relevant Scouting colleagues
The system streamlines many tasks currently performed to manage Scouting so members spend less time on administration
It is the only online system provided by The Scout Association and it is free of charge to its users
Merseyside County Scouts

6. What will COMPASS do for me?
The functions of COMPASS
Merseyside County Scouts

7. Merseyside County Scouts
Compass functions
Adult member records
Youth member records MORE FUNCTIONALITY
Youth Badges & Awards NEW
Manage local events, attendance and section programmes NEW
Manage joining lists NEW
Message members NEW
Searching & reporting tools NEW
Adult Awards NEW
Adult Training MORE FUNCTIONALITY
Coming up .. Manage payments in 2015
Merseyside County Scouts

8. Merseyside County Scouts
Adult Appointments
Manage the appointments process
Add, edit, close roles
Specify a member’s primary role
Create local role titles
Vetting/DBS checks
Appointment reviews
Much better searching and reports
Create local directories
Merseyside County Scouts

9. Merseyside County Scouts
Youth member records
Hold all youth member details
Manage moving in – moving on
Track badge work progress and attendance
Manage badge & award records
Plan camps, activities etc. and manage attendance, communications on-line
Link badge work to activities
Create emergency contact lists
Record Young Leader Training and Missions
Manage the QSA process and approval on-line
Merseyside County Scouts

10. Merseyside County Scouts
Youth member records
COMPASS will hold parent details and emergency contact information
Parents can access young person’s record to update information and see progress
Young people (over 14) can:
access their records
monitor their progress & achievements
Register interest for QSA and Explorer Belt
Young Leaders can access:
Programmes On-Line
Their own records to monitor YL Training and Missions
Merseyside County Scouts

11. Training, Permits & Awards
Easier creation and printing of Personal Learning plans
Easier recording of adult training (update multiple users in one action)
Better recording of ongoing learning (1st Aid, Safety etc.)
Better reporting functions
Manage the activity permit process on-line
Manage the adult awards process on-line
Merseyside County Scouts

12. Communications & Joining lists
Communicate with other adult/youth members using
COMPASS alerts
SMS Text messaging
Create and manage distribution lists
Opt into HQ communications based on interest not role
Ability to manage joining enquiries and joining lists on-line
Merseyside County Scouts

13. When will we make the change?
Merseyside County Scouts

14. Merseyside County Scouts
Timeline
On 11th August MMS will stop for all users
Two weeks later the new Compass system will go online with all the MMS data
During this 2 week window there will be no access to data in MMS
Once Compass is up and running users will be invited by to register in phases.
Merseyside County Scouts

15. Merseyside County Scouts
Roll out Phase One
These appointments will be invited immediately as Compass Goes Live
Appointment Secretaries (all levels)
County & District Secretaries
County/Area/District Commissioners
Merseyside County Scouts

16. Merseyside County Scouts
Roll out Phase Two
These appointments will be invited One Week after Go Live
County Training Managers
Local Training Managers
Local Training Administrators
Merseyside County Scouts

17. Merseyside County Scouts
Roll out Phase Three
These appointments will be invited Two Weeks after Go Live
Group Scout Leaders
Section Leaders who have maintained youth data in MMS
Merseyside County Scouts

18. Merseyside County Scouts
Register any time
In order to register you must have a valid address registered in the current MMS system
All members can sign up to Compass from the first day the system is live.
Merseyside County Scouts

19. Merseyside County Scouts
Training
Merseyside County Scouts

20. Merseyside County Scouts
Training
NHQ have developed a series of how to videos and step by step guide
This have been tested by over 50 users (various positions) across the country
These videos and guides should enable users to use the system effectively
First point of contact should be District Champion, then County team
Whole County training day 29th November participants will be able book in advance for a session
Merseyside County Scouts

21. Merseyside County Scouts
Example Video
Videos available on
Merseyside County Scouts

22. Merseyside County Scouts
Questions ?
Q&A document at
Merseyside County Scouts

23. Working together for a smooth change to COMPASS
Merseyside County Scouts