EGIS Working Group Meeting March 18th, /18/20131

Agenda 1.PAO Tax Parcel Viewer Demo 2.Staff News 3.MapGuide Retirement Strategy Update 4.MapGuide Solution Design Status 5.Q1 Release Status 6.Data Migration Schedule 7.Q2/Q3 Work Program 8.Eligible Agency Agreement Review 3/18/20132

Demo PAO Tax Parcel Viewer 3/18/

Staff News 3/18/20134

MapGuide Retirement Strategy Update Rationale  Loss of MapGuide / Oracle Spatial expert  Loss of institutional knowledge critical to executing data migration  Need to minimize investment of scarce resources in the legacy system and to focus energy on transitioning to the Esri platform 3/18/20135

MapGuide Retirement Strategy Update Three Parts  ArcGIS Online Rollout  Data Migration  Solution Implementation 3/18/20136

MapGuide Retirement Strategy Update Rollout ArcGIS Online  Rollout to Working Group and some delegates by 3/15  Focus group webinars for training. Bikes & Trails for sample data, week of 3/18  Initially ArcGIS Online will take advantage of Esri base map data and data imported by end users 3/18/20137

MapGuide Retirement Strategy Update Data Migration  Migrate legacy data into the Esri database prior to April 1st, 2013  Includes Planning, Emergency Management, Public Safety Services, and Base data  DEI and Web Enforcer data (vendor-timeframe TBD)  Institute data editing in the Esri database, April 1 st  Suspend backfill of data from Esri back to MapGuide/Munsys  Manual dual entry if data must be updated in MapGuide  BTS Bureau performs Esri editing until data stewards assume responsibility  Schedule Esri training to support data stewards commencing Esri editing 3/18/20138

MapGuide Retirement Strategy Update  Solution Implementation  Connect ArcGIS Online and ArcGIS Desktop to eGIS data by April 1 st  Planning, Emergency Management, Public Safety Services, and Base data  Implement Pinellas Base map to ArcGIS Online and ArcGIS Desktop by April 1 st  Implement Esri software apps and DEI data migration by July 1 st **  Esri partner to perform data migration for DEI datasets  Environmental, Public Works (Non-EAM)  Esri partners to replace critical MapGuide functions  Connect ArcGIS Online and ArcGIS Desktop to DEI data by July 1 st ** ** Target date, pending vendor negotiation 3/18/20139

MapGuide Retirement Strategy Update 3/18/201310

MapGuide Retirement Strategy Update  Implementation Funding  BCCTSC authorized $60,000 funding for MapGuide Replacement implementation services. 3/18/201311

MapGuide Retirement Strategy Solution Design 3/18/201312

Q1 Release Update  Go Live Date Moved from 4/1 to 4/15  Precipitated by resource constraints  Reviewed with eGIS SC on 4/4  Print function deferred temporarily from Know Your Zone 3/18/201313

Q1 Release Update - Dashboard 3/18/ RELEASE PROJECT:2013-Q1R WG CANDIDATES IDENTIFIEDDONE12/20/2012ATP = Approval To Proceed EFFORT ESTIMATES VS. AVAILABILITYDONE1/7/2013BTS = Business Technology Services WG RECOMMENDATIONDONE1/8/2013UAT = User Acceptance Test BTS ATP GATE 1DONE1/15/2013WG = eGIS Working Group STEERING COMMITTEE APPROVALDONE1/10/2013 REQUIREMENTS /DESIGN PEER REVIEWDONE1/23/2013 BUILD PEER REVIEW TEST / IMPLEMENTATION PEER REVIEW BTS ATP GATE 5 GO-LIVE 4/15/2013Revised Target LESSONS LEARNED SUB-PROJECTS: REQUEST TICKET REQUIREMENTS COMPLETE DEV / CONFIG COMPLETEUAT COMPLETEIN PRODUCTION #60 Legacy MapGuide Retirement (requirements gathering and solution design) R426456DONE N/A #61, #61a, #61b Emergency Management MapGuide retirement - Hurricane Evacuation Lookup (Know Your Zone) R485592DONE #62 Justice CCMS Project Request - Subpoena/Warrants GIS Interface - Prototype Only R485593DONE N/A #58Public Safety Services (PSS) DEV environmentR485595DONE #9aParcel ViewerR475617DONE #57ArcGIS On-Line - Research OnlyR485597DONE #25Community Map - Initial Set-Up OnlyR485598N/A #27Configuration Manual - Final BTS ReviewN/A DELAYED

ArcGIS Online (AGO) Schedule 3/18/ Data Migration (Wave 1) Schedule Other  Esri Training – Working instructor schedule availability with Esri (Heather)  Migrate DEI Data (Wave2) – Schedule pending contract negotiation with Esri partner / vendor (Jason)  Migrate EAM-GIS Data – Schedule TBD (EAM Project)

Training and Communication  Preliminary Survey Results  Preliminary Training Plan  Draft Newsletter, Approve at 4/2 Working Group Meeting 3/18/201316

Next Steps  Distribute Requirements Detail to Working Group For MapGuide Retirement Solution Design, by 3/22  Final Recommendation for MapGuide Retirement Solution Design  Critical input to contract negotiation with Esri partner / vendor  Working Group Meeting on 4/2 3/18/201317

Q2-Q3 Work Program  Two Major Components  Esri Partner for MapGuide Retirement  Contract Negotiations, Mid April TARGET  Kickoff Workshop, Mid April TARGET  Detailed Schedule To Be Completed  Other Q2/Q3 Candidates  e.g., EAM-GIS Workshops 3/18/201318

Q2-Q3 Work Program – What will BTS Technical Resources Do?  Technical oversight (solution architecture and compliance)  Support Partner with access to eGIS resources such as test databases, and other technical tasks, etc.  Integrate Partner configured solutions into eGIS infrastructure  Coordination of UAT and Peer Reviews  Execution of production rollout  Other Candidates for Q2/Q3 (outside of vendor scope) 3/18/201319

Eligible Agency Agreement Review 3/18/201320

Open Discussion 3/18/201321