Archiving Kealie Cox.

File sizes. If you have an that is too big to send, there are a couple of things that you could try: Copy & paste the text into the instead of attaching it as a separate file Compress the file, using a piece of software like WinZip Send files as PDF files instead of word documents.

Archiving. This takes the s “off-line”, and puts them into a safe location (like a hard-drive or backup tape) Many IT Departments will carry out archiving for you, so that you don’t have to, and so that a structured, official approach to s is in place. When you have too many s, or simply want to create a backup of your s, you send them to an archive.

Benefits. cleans up your inbox the recovery of lost or accidentally deleted s, accelerated audit response, preservation of the intellectual property contained in business and its attachments "eDiscovery" in the case of litigation or internal investigations (what happened when, who said what).

archiving. A museum has an archive of old exhibits. You can archive your old s that you either don’t think you’ll need, or are too big to keep storing online. Archiving removes messages from your inbox, but keeps them in your account so that you can always find them later. Archiving is like moving messages into a filing cabinet for safekeeping, rather than putting them in the trash can. archiving is a process for downloading, keeping and protecting all inbound and outbound messages (including attachments) so they can be accessed at a later date should the need arise.

Archiving s. To archive , you will be moving the into an archive.pst file. When you archive your into another.pst file, all the you choose to archive is moved into the archive file and is no longer available in the main.pst file. To begin archiving your , click the “File” tab on the ribbon. On the Account Information screen, click the “Clean-up Tool” button next to “Mailbox Clean-up.” Select “Archive…” from the drop-down menu. The Archive dialog box displays. Select “Archive this folder and all subfolders” and select a folder to archive. If you want to archive all your , select the node with your address at the top. Click the “Archive items older than” drop-down list to select the latest date for items to be archived. A calendar pops up. Select a date in the current month by clicking on the date or scroll to a different month to select a date. All items older than the selected date will be archived.

Archiving s. If you want to keep Outlook 2010 clean and run faster, one method is to set up the Auto-Archive feature. Today we show you how to configure and manage the feature in Outlook If you want to archive items that are not set to archive automatically using Auto-Archive, select the “Include items with “Auto-Archive” checked” check box. NOTE: Auto-Archive in Outlook 2013 works the same way as in Outlook Click the “Browse” button if you want to change the location where the archive file will be saved and the name of the archive file. Click OK when you have made your selections. The archived.pst file is saved to the chosen location. Notice that all the messages you chose to archive are not available anymore in the main.pst file. The archived.pst file should become available automatically in Outlook. However, if it doesn’t, click the “File” tab. In the blue panel on the left side of the “Account Information” screen, click on “Open & Export.” On the “Open” screen, click “Open Outlook Data File.” The “Open Outlook Data File” dialog box opens. Navigate to the location where you saved the archived.pst file, select it, and click OK. In the left pane of the main Outlook Mail window, a section called “Archives” displays and the s you archived are available. Archiving can help you keep your s organized, making it easier to find older s and to keep your inbox and folders uncluttered.