Edinburgh 23 October DSpace: A Platform for Research Repositories Peter Morgan Project Director, Cambridge University Library

Edinburgh 23 October Outline DSpace overview Cambridge project background Building a Cambridge repository

Edinburgh 23 October DSpace - what is it? Software platform for a digital institutional repository For all research and learning material Captures, describes, preserves, distributes Cumulative, perpetual and secure

Edinburgh 23 October DSpace - 'a durable digital depository' MIT / HP collaboration Open Source software (released Nov 2002) OAI-compatible metadata (Qualified Dublin Core) guaranteed bitstream preservation persistent identifier ("handle") retrieval via standard search engines (Google, etc.)

Edinburgh 23 October Potential content (1) Research output Teaching material Administrative records Library collections

Edinburgh 23 October Potential content (2) Refereed research literature and preprints Conference papers, working papers, reports Books E-theses Images Audio and video files Learning objects Data sets Digitised material

Edinburgh 23 October DSpace - data model bitstream files items + metadata record collections communities –administrator + e-people

Edinburgh 23 October Why the library? central institutional role long-term commitment multidisciplinary experienced and trusted as custodian and disseminator of information digital repository complements networked library and information services

Edinburgh 23 October Cambridge-MIT Institute Funded by UK Dept of Trade & Industry 5 year programme ( ) (now to 2006) Original mission: –'to improve the competitiveness, productivity and entrepreneurship of the UK by educating leaders, discovering knowledge and developing technologies, and creating programs for change using a partnership of MIT and Cambridge'

Edinburgh 23 October project outline 3-year project (2002-5) funded by Cambridge- MIT Institute Objectives: –to develop a digital institutional repository for the University of Cambridge –work with others and share experience within UK Formal Cambridge University Library - MIT Libraries collaboration Partnership between Cambridge University Library and CU Computing Service

Edinburgh 23 October main project elements Installation of DSpace software and hardware –3 systems (public; offsite mirror; test bed) Further development and customisation –digital preservation (Cambridge-led) –learning management system interactivity (MIT-led) Business plan Content, content, content …

Edinburgh 23 October Potential benefits to users Greater visibility of academic work Community' (departmental) identity University of Cambridge 'badge' Ownership of material is retained by user/University Opportunities for permitted re-use Digital preservation University Library repository offers long-term guarantees Data security Cost-benefits of central institutional repository

Edinburgh 23 October Acquisition of content Stage 1 –early adopters (two waves: 4 + 4) Stage 2 –fast followers Stage 3 –general University roll-out

Edinburgh 23 October Early adopters - recruitment Top-down –heads of Schools (deans), senior administrators Bottom-up –individual creators/owners of material Formal –letters, press releases, articles, presentations Informal –visits, word of mouth, surveys of websites

Edinburgh 23 October Early adopters - selection criteria Variety of content & file formats –test workflow processes –test digital preservation Enthusiasm –willingness to invest in test programme High profile/political clout –need long-term support Safety net –rescue process for material under threat

Edinburgh 23 October Early adopters - first wave Genizah Collection, University Library –digitised images (closed access) Fitzwilliam Museum –collection records and digitised images Moving Image Studio (Architecture) –films: 'Cambridge Ceremonies and Buildings' Social Anthropology –digitised films: 'Anthropological Ancestors'

Edinburgh 23 October Early adopters - second wave Potential early adopters include… –scholarly papers (all subjects) –teaching programmes (Management, Pathology) –databases (Physics, Earth Sciences) –e-theses (Engineering) –archives (Oriental Studies, Central Admin) –e-Science collaboration (biomedicine)

Edinburgh 23 October search interface

Edinburgh 23 October communities

Edinburgh 23 October Local policy decisions Submission criteria (who? what? when?) Definition & responsibilities of user communities Acceptable file formats (supported, unsupported) Levels of access (public, restricted) Metadata standards (quality assurance) IPR issues (management of rights & obligations) Who pays? Short-term v. long-term ownership Responsibility for non-Cambridge material?

Edinburgh 23 October Liaison Advisory groups –user communities; library; IT Publicity (press, seminars, documentation) Project website discussion lists Other projects –SHERPA, Theses Alive!, Digital Curation Centre DSpace Federation –development; shared experience; policy co-ordination

Edinburgh 23 October links DSpace at MIT Libraries dspace.mit.edu/ DSpace Federation Cambridge University Library Cambridge-MIT Institute

Edinburgh 23 October Contact details Peter Morgan Project Director Cambridge University Library West Road, Cambridge CB3 9DR