The KnowledgeBank A knowledge management system for the university to support the creation, organization, storage, dissemination and preservation of the institution’s digital information assets. Both a “referatory” providing links to digital objects and an institutional “repository” that captures the intellectual output of the university produced in a digital format.
The KnowledgeBank Faculty Expertise Directory Web Media Collective Digital Union Institutional repository
Institutional Repository Captures the intellectual output of the university community New scholarly publishing paradigm Institutional visibility and prestige
Institutional Repository Olentangy River Wetlands Research Park Undergraduate Honors Theses Hilandar Research Library – Watermarks Polar Oral History Program
DSpace – What we will cover What is DSpace? DSpace demonstration Important features Future directions OSU’s approach to DSpace
DSpace – What is it? DSpace Open source software Developed by MIT Libraries and HP Research Labs Digital library system/Digital Asset Management System/Institutional repository
DSpace – What does it do? Captures Digital material in any format Directly from creators (e.g. faculty) Large-scale, stable, managed long-term storage Describes Descriptive, technical, rights metadata Persistent identifiers
DSpace – What does it do? Distributes Via Web Preserves Bitstream preservation guaranteed Functional preservation - Institution decides which formats they will support into the future
DSpace – Information Model Communities Collections Items (metadata plus bitstreams) Digital files (bitstreams)
DSpace – Basic User functions Search & browse all of DSpace, one community or one collection Subscribe to collections Submit material (if authorized)
DSpace – Important features Batch load utility Up to three optional workflows Templates for metadata Access control - Collections can be open to the world or restricted to a select group of people
DSpace – Important features Transactions are secure (SSL) Supports OpenURL linking Supports metadata harvesting OAI-PMH as a data provider
DSpace – Preservation Bit preservation guaranteed but … Persistent identifiers to items and bitstreams Reference model for OAIS Records technical metadata upon ingest
DSpace – Preservation “History component of DSpace generates metadata which describes how the content and metadata associated with a work within the system changes over time” METS in release 1.2
DSpace – Future directions Interoperability with course management systems Incorporating other metadata schemas IMS/SCORM (educational material) SIMILE project (HP,MIT,W3C)
DSpace – Future directions OCLC is integrating authority control Ingest of a web site (iCampus project) Google partnership Creative Commons license
How to get started Understand what faculty want Identify a variety of content Be flexible Do a pilot Define your staffing model, policies, service model, procedures, marketing plan
Faculty needs and concerns Intellectual property, copyright Ease of use Interoperability with software they already use (CMS, Powerpoint, etc.) Single sign on Ability to restrict collections to OSU, their college or department
OSU’s Staffing model Marketing & user support Knowledge Bank Program Manager (50%) Systems Librarian (20%) Metadata support Head, Access, Support, & Accounting Department (10%) Metadata Librarian (50%) Technical support Systems Developer/Engineer – OIT (Less than 10%) Senior Systems developer (50%)
Funding & costs One-time funding from Ohio Board of Regents’ Research Challenge funding through June 2005 for startup Service level agreement for technical support (server, storage, personnel) with the Office of Information Technology.
Policies Who can submit? What types of content will you accept? What will your withdrawal policy be? What formats will you support into future?
OSU Service model Community and collection set up Training and user support Metadata consultation/services Storage (currently no cost but …?) Preservation services Digitization services
OSU Procedures Market to interested groups on campus Provide a demonstration of DSpace Meet with community (workflow, metadata) Community and collection setup in DSpace Training (incorporates metadata recommendations) Follow-up user support
DSpace – Important URLs OSU pilot (https://dspace.lib.ohio-state.edu/index.jsp)https://dspace.lib.ohio-state.edu/index.jsp DSpace Federation (http://www.dspace.org/)http://www.dspace.org/ MIT (http://libraries.mit.edu/dspace-mit/)http://libraries.mit.edu/dspace-mit/ SourceForge (http://sourceforge.net/projects/dspace)