Emerging Unscathed! Presentation For… SWaNI Interoperability Project: 10 th June 2003 The Carlton Hotel Edinburgh

Life After … JISC Interoperability Project Project Name: Ellie Company Name: Colchester Institute Presenter Name: Jayne Bacon

In the Beginning… Vision –5 years to complete –Phase one Project –Phase two Selecting VLE –Phase Three Go live with VLE –Phase four gradual roll –Phase 5 100% across Curriculum

Project Goal To ensure the new VLE interoperates with the existing college MIS, building the foundation for a scalable and robust infrastructure to support the curriculum online. Relationship to other projects. –JISC interoperability project (stage 1).JISC interoperability project (stage 1). –Selecting a VLE (stage 2).

Phase 1 Aim: –To achieve students and course data exchange between component parts of the MLE to enable the VLE to deliver specific student material to identified groups of students

The Project Management All going well……. Whoops::::: –Forgot!!! Challenges –Sorry IT guys:

So – Phase Three To allow students and tutors to access course content and information online in a specialised, safe and secure environment. Time frame: Jan 03 – June 03 Project Team ILT Development Manager Curriculum Systems Project Leader Staff I T Trainer I T Services Academic Registrar Vendors

Indicators Used SWOT PEST Ansoffs Matrix (risks) Development / Operational Plans Gantt Chart Marketing Plan (roll out) FOR MORE INFO... SWOTSWOT, PEST, Ansoffs Matrix, Gantt Chart, Marketing PlanPESTAnsoffs MatrixGantt ChartMarketing Plan K.P.Is Measurement PRO-ACTIVITY

Resources: Staff Time Finances Hardware Software

Methodology Previous Research: –In-house (business processes) –External Organisations Primary: –Questionnaires: Staff Students Secondary: –Information from database!

Training Requirements Training for Project Staff – Trained by vendor (software) –Understand business processes –Awareness of SENDA, copyright & plagiarism –Up-skilling on new technology and security standards, etc.. Training for Staff –Tailored training for identified roles of le (done by project staff) –Best practice in using VLE for teaching (support culture change)

Planning Organisation Strategy (how fit) Referral to previous reports / research –Business process mapping –MIS operations reportMIS operations report –Curriculum mapping exercise –Constraints and potential risks Action Plans and milestones Department development plans Resources Marketing strategy

Schedule Review high-level schedule milestones for phase FOR MORE INFO... Gantt Chart Action Plan from May 2003 to 2005 JanMayJulyDec Developing Pilot Start Stage 4

Control ILT Development Manager –Monitoring against Gantt chart and Action Plans Monthly Behind in what areas Ahead in what areas –Collecting data and analysing Data –Dissemination of results making changes as necessary –Building working relationships –Contingency planning

Change Control Process Culture change issues –Developing improved business processes –Barriers to change Fear Transparency Sharing Deskilling change

Success factors defined No. centres represented at launch day How many join pilot How effective the training programmes are Feedback robustness of infrastructure number of calls to help desk. Completion of operational plan tasks Completion of Development plan tasks

Summary Roll out went to plan Culture change developing slowly Continuing through to 2005 with existing plan Looking at developing MS technologies –Reduce yearly costs –Reduce dependancy Submit questions

Questions?