1. Basic of Project and Project Management Presentation

2. Definitions System – packaged hardware and software Platform software – Operating System Infrastructure software – other servers, middleware, utilities Application – custom software Project – a measurable process to build systems

3. Project attributes Special activity that it is a temporary organization it has some particular goal the result must be clearly determined in advance it has a specified time frame it requires assembled resources It has a pre-defined approach to how the result may be achieved

4. Projects Need to be Managed

5. Benefits from project based approach Following methodology ensures that no steps are missed Detailed blueprint makes all the project team members more productive Identification of specific responsibilities reduces confusion between team members Definition of constraints increase the likelihood of staying within the project constraints (time, budget) Having milestones simplifies project monitoring Early identification of deviations enables early correction

6. Project is successful when It is completed in time It comes in at or below planned expenditures It meets the specifications and the deliverables are accepted by end users or assigned authority

7. Information Technology Project Management, Fifth Edition, Copyright 2007 What Helps Projects Succeed?* 1. Executive support 2. User involvement 3. Experienced project manager 4. Clear business objectives 5. Minimized scope 6. Standard software infrastructure 7. Firm basic requirements 8. Formal methodology 9. Reliable estimates 10. Other criteria, such as small milestones, proper planning, competent staff, and ownership *The Standish Group, “Extreme CHAOS,” (2001). 7

8. Information Technology Project Management, Fifth Edition, Copyright 2007 Project Management Processes 8

9. Project stakeholders Stakeholder – anyone (individuals, or groups) who is affected by the project development Example: Obvious: Users Developers Less obvious: Legal department Information security department Customer relationships department

10. System development tasks and roles Business Analyst – provide the team with concise and accurate knowledge of the business Database Architect – designing and building databases Document Architect – creates all documentation required to support the system Infrastructure Architect – design, build, and monitors the development and implementation infrastructures Object Architect (Designer) – create object models Object Developer (Programmer) – builds the application from object models Project Manager – controls the scope, directs the team, monitors issues, institutes change control, and conducts project status reporting

11. System development tasks and roles Project Sponsor – sets strategic direction, selects Business Area Experts, makes the final decision for all cost-related issues Release Manager – controls current release deliverables and sign off to production Tester – develops test plan and implement testing Trainer – creates training curriculum, provides training material, trains users User – business representatives to use the system

12. Information Technology Project Management, Fifth Edition, Copyright 2007 The Project Management Triangle Successful project management means meeting all three goals (scope, time, and cost) – and satisfying the project’s sponsor! 12

13. Project Management Job Functions Define scope of the project Identify stakeholders, decision makers, and escalation procedures Develop detailed tasks list (Work Breakdown Structure) Identify interdependencies Estimate time requirements Identify and evaluate risks Identify and track critical milestones Report project status

14. Information Technology Project Management, Fifth Edition, Copyright 2007 Ten Most Important Skills and Competencies for Project Managers 1. People skills 2. Leadership 3. Listening 4. Integrity, ethical behavior, consistent 5. Strong at building trust 6. Verbal communication 7. Strong at building teams 8. Conflict resolution, conflict management 9. Critical thinking, problem solving 10. Understands, balances priorities 14

15. Project Documentation Project Management Documents Technical Documents

16. Project Management Documents Project Charter, including: Communication Plan Risks management Issues Management Escalation procedures Others Project Plan Issues Log Decisions log

17. Technical Documents Business Requirements Functional Requirements Non-Functional Requirements Detailed Technical Requirements Architectural Solution Design Solution Testing Plan

18. A WBS is a deliverable-oriented grouping of the work involved in a project that defines the total scope of the project WBS is a foundation document that provides the basis for planning and managing project schedules, costs, resources, and changes Decomposition is subdividing project deliverables into smaller pieces A work package is a task at the lowest level of the WBS Creating the Work Breakdown Structure (WBS) Information Technology Project Management, Sixth Edition18

19. Figure 5-6. Intranet Gantt Chart Organized by Project Management Process Groups Information Technology Project Management, Sixth Edition19

20. Using guidelines: some organizations, like the DOD, provide guidelines for preparing WBSs The analogy approach: review WBSs of similar projects and tailor to your project The top-down approach: start with the largest items of the project and break them down The bottom-up approach: start with the specific tasks and roll them up Approaches to Developing WBSs Information Technology Project Management, Sixth Edition20

21. Information Technology Project Management, Fifth Edition, Copyright 2007 The Project Management Institute The Project Management Institute (PMI) is an international professional society for project managers founded in 1969 PMI has continued to attract and retain members, reporting 225,432 members worldwide by 12/31/06 There are specific interest groups in many areas like engineering, financial services, health care, IT, etc. Project management research and certification programs continue to grow 21