1. Project Management

2. What is project management?
Work that is performed by an organization one time to product a unique outcome.
Difinite beginning: definite end
Unique: work result is different from anything that the organization has produced before

3. Managing Projects Applying both science and art to :
planning, organizing, implementing, leading and controlling the work of a project
To meet the goals and objectives of an organization
The process of :
Defining a project,
Executing a plan,
Monitoring the process,
Removing obstacles,
Managing risks,
Taking corrective actions

4. What is project management?
Project Management Institute (PMI) defined
5 groups: Initiating, Planning, Executing, Controlling and Closing.
9 knowledge areas: integration, scope, time, cost, quality, HR, communition, risk, and procurement.

5. What is Project Management?
Project Management is the application of skills, knowledge, tools and techniques to meet the needs and expectations of stakeholders for a project
The purpose of project management is prediction and prevention, NOT recognition and reaction
Effective Management of the Triple Constraints
Requirements – Needs Identified or Unidentified Expectations
Cost/Resources – People, Money, Tools
Schedule/Time

6. Key areas of Project Management
Scope Management
Issue Management
Cost Management
Quality Management
Communications Management
Risk Management
Change Control Management

7. Scope Management: Issue Management: Cost Management:
Primarily it is the definition and control of what IS and IS NOT included in the project.
Issue Management:
Issues are restraints to accomplishing the deliverables of the project.
Typically identified throughout the project and logged and tracked through resolution.
Cost Management:
This process is required to ensure the project is completed within the approved budget and includes resources, people, equipment, materials, quantities and budget.
Quality Management :
Quality Management is the process that insure the project will meet the needs

8. Communications Management :
This process is necessary to ensure timely and appropriate generation, collection, dissemination, and storage of project information
Risk Management :
Risk identification and mitigation strategy
Risk update and tracking
Change Control Management :
Define how changes to the project scope will be executed

9. Five Phases of Project Management
Scoping the
Project
Scoping the
Project
Developing the Plan
Launching the
Plan
Deployment of the Project
Closing Out the
Project

10. Scoping The Project State the Problem/ Opportunity Establish the
Project Goal
Define the
Project Objectives
Identify the
Success Criteria
List Assumptions,
Risks, Obstacles

11. Developing The Plan Identify Project Tasks (WBS) Estimate Task
Duration
Determine Resource
Requirements
Construct/Analyze
Project Network
Prepare the
Project Proposal

12. Launching The Plan Execute project plan Training Plan System Build
Quality Assurance

13. Deployment Of the Plan User Training Production Review Start Using
Identify the
Success Criteria

14. Closing out the project
Scoping the
Project
Contractual
Closeout
Post Production
Transition
Lessons Learned
Monitoring &
Controlling

15. Project Management Tools
Work Breakdown Structure (WBS)
A WBS is the functional decomposition of a system
Breaks the project
into chunks of
work at a level
of detail that meets
planning and
scheduling needs

17. PERT Chart- designed to analyze and represent the tasks involved in completing a given project
Gantt Chart - popular type of bar chart that illustrates a project schedule

18. Description of project management process
PROCESS GROUP
DESCRIPTION
COMMON TERMS
Initiating
Authorizing the project or phase
Preliminary planning
Kicking off
Planning
Defining ans refining objectives of the project and selecting the best course of action to attain those objectives
Defining
Developing the plan
Executing
Coordinating the people and ressources to implement the plan
Making it happen
Getting it done
Coordinating
Controlling
Ensuring project objectives are met by monitoring and measuring progress
Tracking progress
Closing
Formalizing acceptance of project and bringing to an orderly end
Client acceptance
closeout

19. Project manager roles Planner Organizer Point man Quartermaster
Facilitator
Persuader
Problem solver

20. The project manager skills
Project management fundamentals
Business management fundamentals
Technical knowledge
Communication skills
Leadership skills

21. Trends in Project Management
Managing vendors
Risk management
Quality management
Managing virtual, multi-cultural teams…

22. Common reasons for troubled project
Project not aligned
Lack of management support (ressources, fundings…)
Lack of stakeholder « buy in » : purpose and goals not clear
Lack of clarity on roles and responsabilities
Poor communication
Ressouce conflicts
Inadequate planning
Inadequate progress tracking

23. Essential elements for any successful project
Delivered as promised
Completed on time
Completed within the budget
Delivered quality
Achieved original purpose
Met all stakeholders expectations
Maintains win-win relationships

24. Project management tools
Project chart
Project definition document
Project schedule
Milestone chart
Responsability matrix
Communication plan
Quality management plan
Risk response plan
Project plan
Deliverable summary
Project notebook