Follow us on: TAMU Jobs Online System Upgrade Presented to HR Liaison Network Fall Meeting 2012 October 31, 2012

Human Resources | Page 2 Today’s Presentation What is occurring How it impacts customers When it will happen

Human Resources | Page 3 What it is: Software Upgrade Project  Implemented TAMU Jobs Online System for staff postings  Planning for 2013 software upgrade for postings, positions and performance

Human Resources | Page 4 Improvements for all Browser error No back button Outdated interface Approver confusion Updated user interface Approver Inbox and Watch List More detailed search options Use of the BACK button Spell check feature Ability to view details of last edits Create posting from position description Performance evaluations for all departments

Human Resources | Page 5 Updated System = New Name For applicants: JobPATH For internal users: PATH: Portal Access for Total HR Postings. Positions. Performance.

Human Resources | Page 6 Customer Impact: Applicants Many improvements to system for job seekers New user account and application will be required Messages to be added to applicant page Transition dates and information communicated broadly

Human Resources | Page 7 Customer Impact: Employees More user-friendly for infrequent users Some terminology changes to learn: ”Certify PD” becomes “Review PD” Non-faculty performance evaluation transitioned to online Access to view and update user profile

Human Resources | Page 8 Customer Impact: Supervisors Expanded functionality with applicant information Inbox and watch list features easier to understand PD updates will show changes made by employee or other approvers Non-faculty performance evaluation transitioned to online

Human Resources | Page 9 Performance Evaluations Revised online form for non-faculty employees includes ratings applied to duties Rating definitions improved All A&M departments transitioned online Expanded ability to use “attachments only” option Evaluation period April through May Stay tuned for additional online information and communications!

Human Resources | Page 10 Customer Impact: HR Liaisons Ability to specify user role by adloc Enhanced search and export capabilities Approver workflow updated Easier process for adding to all PDs

Human Resources | Page 11 PlanDesignBuildValidateRolloutAdoption June- September 2012 OctoberOctober- November December - January January- February 2013 From rollout Projected Timeline

Human Resources | Page 12 Coming Soon: Testing! Expect test site to be available in December for postings and position descriptions Testing scripted scenarios for:  HR Liaisons  Hiring Supervisors  Employees  Applicants

Human Resources | Page 13 Considerations for Rollout Stage Rollout date(s) to be determined  Targeting February 2013 Transition and cutoff dates User role confirmation Other System Members Frequent updates Demos and training

Human Resources | Page 14 Communications & Training Link on HR website with updates Presentations to campus groups and other stakeholders Liaison Network News (LNN) messages blasts to employees announcing upcoming changes Watch for announcements— Read them and share them!

Human Resources | Page 15 1.The TAMU Jobs Online System is significantly changing in early HR needs you to be our partner in the project. 3.Be alert for all communications, including testing and training opportunities. Final Thoughts

Human Resources | Page 16 Elizabeth Schwartz Director of Workforce Management employees.tamu.edu How may we help you?

(979)   Follow us on: Our goal is to inspire you to reach your full potential.