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University of Wisconsin System HRS Project Update to ITC November 19, 2010.

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Presentation on theme: "University of Wisconsin System HRS Project Update to ITC November 19, 2010."— Presentation transcript:

1 University of Wisconsin System HRS Project Update to ITC November 19, 2010

2 Agenda HRS Project Background Current Status Communication

3 HRS Background

4 HRS Project Scope – IN SCOPE Human Resources Talent Acquisition Manager Base Benefits / Benefits Administration Payroll Absence Management Time and Labor EPM (Date Warehouse) Self Service Workflow 4

5 HRS Project Scope – OUT OF SCOPE Budget Health and Safety ePerformance Enterprise Learning Management 5

6 6 Phase Descriptions Support Deploy Test Build Plan Each release will follow a proven approach for implementing PeopleSoft functionality as outlined below and includes a list of key deliverables for each phase. Project Plan & Timeline Resource Estimates Budget Requirements List Fit/Gap Decisions Campus Coordination Plan Communications Strategy Training & Support Approach Development Infrastructure & Database Configured System Extensions Interfaces Reports Conversion Programs Cleansed Data Training Content Work Process Analysis Test Scripts Redesigned Processes Configuration Documentation Functional Specifications Technical Specifications Revised Role Descriptions Security Specifications Training Infrastructure & Database Integration Test Results Systems Test Results Performance Test Results Parallel Test Results Mock Conversion Results Acceptance Test Results Production Infrastructure & Database Cutover Schedule Trained Users Converted Data Code Migration Deployed Procedures Readiness Assessment Secured Production Database Help Desk Support Procedures Help Desk Issues List Post Production Review Results Follow up Training & Coaching

7 7 HRS Proposed Implementation Schedule 7 Scope Monthly Deployments of Reports Staggered rollout of additional employee and manager self service Scope eBenefits for Dual Choice Scope Human Resources Base Benefits Payroll Time and Labor (self-service early adopters) Absence Management (self-service early adopters) Financial Integration Base EPM/Reporting Limited Benefits Administration Employee self-service (ltd. Demographic) Scope eBenefits for Grad Hires Apr – June 2011 Sept - Nov 2011Jan – Mar 2012 Scope Talent Acquisition Management July – Sept 2011

8 HRS Project Structure 8

9 There are approximately 500 UW staff members from across the campuses and UW Madison Divisions participating in the implementation of HRS Huron Consulting is our partner in the HRS Project 9


11 Project Management Microsoft Project is used for the overall plan All team members track their time in a tool that is uploaded to the master plan which is reconciled monthly Every team with many, same-type discrete deliverables uses hill-climbers to report status JIRA is used to track: issues, test faults, development, decisions and other deliverables Campus readiness is measured through monthly scorecards and assessements 11

12 Earned Value September 2010 12

13 High Level Status The HRS Project is slightly behind schedule but is on track for implementation in 2011 System testing completed; Integration testing in progress; planning underway for Payroll Reconciliation, User Acceptance (UAT), and Performance testing Data collection, cleansing, conversion progressing ahead of plan Training curricula and course development underway 13

14 High Level Status continued Data governance model defined; method for requesting data extracts (from EPM) for approved supplemental systems in place Security roles being defined with target to use them during UAT User procedures, job aides, and knowledge base development underway Reports for Release 1 complete, development of reports for future releases progressing as planned Most development complete; break-fix ongoing 14


16 HRS Intranet and Internet Over 1700 hits (each site) in October Intranet Up to date information, updated daily Covers all aspects of the project Internet General audience Broad overview of HRS 16

17 Service Center Website 17

18 HRS on the Portal 18

19 My UW Portal HRS portlet Focus on ESS user Biweekly/monthly topic change Information on ESS modules/HRS basics Help information and links 19

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