ITI – FINANCIAL SECRETARIES SESSION JULY 29, 2015 Presented By Liz Lybrand, Internal Auditor

MISSION AND VISION Mission: Dorchester School District Two leading the way, every student, every day, through relationships, rigor, and relevance. Vision: Dorchester School District Two desires to be recognized as a “World Class” school district, expecting each student to achieve at his/her optimum level in all areas, and providing all members of our district family with an environment that permits them to do their personal best.

CLIENT LINE (CREDIT CARD RECEIPTS)

BEGIN ENROLLMENT After enrollment process completed, sent with User ID

INFORMATION PAGE Merchant # for your school Checking acct # for all = Tax ID# for all = Bank Sort Code/Transit # for all = Click “Next”

BANK OF AMERICA MERCHANT SERVICES SITE

Second tab = Applications/ Client Line Reporting from drop down menu.

BANK OF AMERICA MERCHANT SERVICES SITE Question on top right “Would you like to return to the legacy Clientline application?” CLICK on the Click Here to get to Dashboard. This screen can be used to drill down and find information also.

BANK OF AMERICA MERCHANT SERVICES SITE This is the Dashboard. Select third tab from left “Funding” and options to pull various reports from drop down.

BANK OF AMERICA MERCHANT SERVICES SITE Enter Merchant number in Hierarchy ID, change to Location (not Corporate) and enter date range, then Submit.

BANK OF AMERICA MERCHANT SERVICES SITE Example of deposit postings for the month. More detailed information can be seen by clicking on the date in blue. As more detailed screens are displayed, clicking on blue will drill down to more detail.

BANK OF AMERICA MERCHANT SERVICES SITE Back at the HOME SCREEN, click on Card Processing Statements in top right corner.

BANK OF AMERICA MERCHANT SERVICES SITE Top right of this screen, click on Merchant Lookup. The top part will allow a summary, the bottom part provides a more detailed statement.

BANK OF AMERICA MERCHANT SERVICES SITE Fill in merchant number and click Search.

BANK OF AMERICA MERCHANT SERVICES SITE Select merchant number to view and click Select.

BANK OF AMERICA MERCHANT SERVICES SITE Merchant Lookup on bottom right of screen provides more detail.

BANK OF AMERICA MERCHANT SERVICES SITE By year, by month.

BANK OF AMERICA MERCHANT SERVICES SITE Open with Adobe Acrobat/ OK.

BANK OF AMERICA MERCHANT SERVICES SITE First page of statement with detail following.

NEXCHECK (RETURNED CHECKS) Login Screen – Use Login Info sent to you by Nexcheck

NEXCHECK Home screen – from here you can search for returned checks by name or check number.

NEXCHECK When you search by name, the program lists all returned checks with the name you searched for – in this case I used the name Smith.

NEXCHECK When you pick the person you are looking for the program will show you the information for the check issued and returned. You can click on View Front or Back to see a copy the actual check received.

NEXCHECK You can click on Mgmt Prg Rpt in blue on the left side to print reports. This report will show you what checks have been received.

NEXCHECK Example of Report showing checks received

NEXCHECK From this same Progress Report Page – by changing the Report Table Code: (last box) to the word “out” you can see if someone who has a returned check has paid on it.

NEXCHECK Example of Report showing Payments on Returned Checks

CONTACT INFORMATION Tina Meunier, Finance Director Liz Lybrand, Internal Auditor Vivian Johnson, Bookkeeper Rhonda Bazzle, Procurement Officer Angel Cartwright, Accounts Payable Debbie Callicutt, Accounts Payable Jo Lynn Harrison, Financial Secretary

Participants are asked to complete a session evaluation for each session attended. Credit (attendance, renewal, and/or technology) will be added following evaluation completion. SESSION EVALUATION Participants are asked to complete a session evaluation for each session attended. Credit (attendance, renewal, and/or technology) will be added following evaluation completion. For each question, use 1=Strongly Disagree, 2=Disagree, 3=Neither Agree nor Disagree, 4=Agree, 5=Strongly Agree. Your responses will assist us in planning future professional development in Dorchester School District Two. 1) The instructor was well prepared for the workshop. 2) The materials for the workshop were appropriate. 3) The concepts presented were appropriate to my job. 4) I will benefit from attending this session. 5) I would recommend this training to others.