1. Training for Aurora Public Schools Users https://informationmanagement

2. Purpose of VIM Database of transaction data updated daily
View transactions for department/location
Edit default budget codes for transactions
Run basic spending analysis reports

3. First Page: Log In User ID & initial password will be assigned to you

4. IF THIS IS YOUR FIRST TIME LOGGING IN: You will be prompted to not only change your password, but also set up your 4 security questions

5. Second Page: Answer Security Question

6. Main Landing Page for Visa Information Management Click onto Visa Information Source

7. Visa Information Source = The Main Reporting & Reconciliation Tool of VIM

8. Retrieve Transactions to View/Reallocate Budget Code
Department/location is set at the “Hierarchy Node”
“Card Account” can be used to drill into 1 cardholder
Set what date range to view at “Billing Cycle”

9. Utilize the search function to locate the cardholder you wish to view.
To view just 1 cardholder, click on the “?” to the right of “Card Account”
Utilize the search function to locate the cardholder you wish to view.
You do not have to select a cardholder if you wish to view all cardholders at same time.

10. Choose the date range to view
Choose the date range to view. This can be set by the billing cycle or by a calendar date range.
Visa Information Source will allow you to view up to 25 months of previous transaction history

11. Once your criteria are set, click “Next” to display transactions
On this page, you will see:
Cardholder name & last 6 of account number
Merchant name, transaction date, posting date, & amount
The default budget code for transaction assigned by VIS

12. To reallocate a transaction to a different budget code, click on the check box to the left of the transaction data
The budget code is now editable and can be changed in this view.
If you need further information on what the segments of the budget codes are, and to view listing of codes, click on the “?” to the right of the budget code.

13. Clicking on the “?” again to the right of any segment will display a list of available codes, with their names, for that segment. Once any changes have been made, click “OK” at the bottom.

14. Once you are done editing budget codes on transactions, click on the drop down menu at the bottom to select “Save”
After you select “Save”, click “Go” to the right of the drop down box. Your changes are then saved.

15. If you need further details about a transaction, select a transaction and click “View/Allocate” from the drop down at the bottom of the screen.
You can also create allocation splits from this view by clicking on the icon.

16. Lastly, if the merchant provided transaction detail data, this data is viewable by clicking the View Additional Detail link

17. SUMMARY: Viewing Transactions and Editing Budget Codes
Log into Visa Information Management, click to enter Visa Information Source
Click “Allocate Transactions” under Cost Allocation
Select criteria such as cardholder and/or date range
Click on the check box to the left of a transaction to edit it and/or view details
Click on the “?” to view and select budget code segments
Choose “Save” from the drop down at the bottom when complete