Washoe County Healthy Meetings Training Slide 1 October 28, 2009 Welcome to Healthy Meetings Training Mix and mingle with your fellow board or commission members Training starts promptly at 6:00 p.m.

Washoe County Healthy Meetings Training Slide 2 October 28, 2009 Our Training Session Is Ready to Begin Please take your seats. Please turn off cell phones and pagers. Please focus your attention to the front of the room.

Washoe County Healthy Meetings Training Slide 3 October 28, 2009 Faux Advisory Board Meeting (a sample community meeting) October 28, 2009

Washoe County Healthy Meetings Training Slide 4 October 28, 2009 Faux Advisory Board Meeting Does this look familiar? What went well? What could be improved? What techniques could I apply to my board or commission? M

Washoe County Healthy Meetings Training Slide 5 October 28, 2009 Faux Advisory Board Meeting Take-aways Check the meeting room and prepare the meeting area. Ground audience in the board or commissions purpose. Consider emphasizing: –Ground rules –Expectations of board/commission and audience behavior Recognize people in audience (e.g., Commissioners) Use of Parking Lot bin (even if not displayed). Request to Speak/Comment cards and Sign-In Sheet Use your other board/commission officers to help with the meeting! Tips and techniques we will discuss in todays training. M

Washoe County Healthy Meetings Training Slide 6 October 28, 2009 Behind the Scenes Just like a duck on the water… Sh

Washoe County Healthy Meetings Training Slide 7 October 28, 2009 Behind the Scenes …calm on the surface… Prepare for the meeting –Read the agenda! –Review supporting and background information –Familiarize yourself with the topics for discussion Successful and productive meetings dont happen by accident; rather, they are the result of thorough planning and preparation. Sh

Washoe County Healthy Meetings Training Slide 8 October 28, 2009 Behind the Scenes …but paddling furiously under the water! During the meeting –Follow the agenda! –Manage public testimony –Focus discussion on the topic –Collect public records (items submitted to the board or commission) –Take action when appropriate (know when you can take a board/commission action) B

Washoe County Healthy Meetings Training Slide 9 October 28, 2009 Why Use an Agenda? Tool to help manage the meeting –Satisfies OML requirements –Clarifies item objectives (action or information) –Provides focus for participants –Ensures time used effectively –Helps keep people on topic Sa

Washoe County Healthy Meetings Training Slide 10 October 28, 2009 Productive Meetings Meeting Etiquette –State at beginning of meeting –Enforce consistently Parking Lot or Ideas Bin Explain the purpose of your board or commission Designate/assign tasks for each officer Each member is engaged in the meeting All members are facilitative leaders L

Washoe County Healthy Meetings Training Slide 11 October 28, 2009 Members as Facilitative Leaders Encourage participation Model effective group behavior Test or clarify assumptions Share reasons for statements Understand difference between gathering comments and seeking agreement Know the difference between Chairing versus Facilitating M

Washoe County Healthy Meetings Training Slide 12 October 28, 2009 Chairing Facilitating Start/run meeting and review minutes Strive for full/equal participation Agenda itemsRules created within the group Maintain orderHold opinion Hear reportsEmpower others to speak Not neutral on issuesRemain neutral Not concerned about participation Encourage participation M

Washoe County Healthy Meetings Training Slide 13 October 28, 2009 Meeting Tickler –Meeting Set-Up –Conducting the Meeting –Tips for a Productive Meeting –Tips to Prevent Dysfunctional Meetings M

Washoe County Healthy Meetings Training Slide 14 October 28, 2009 Questions? And Certificates!