1. Effective Meeting Skills

2. Effective meeting skills
Identify tips and tools for improving participation in, and facilitation of, meetings
Describe what you can do before, during and after meetings to ensure more productive meetings
Session 2.1.4

3. Meeting as part of a process
During
Before
After

4. Before the meeting: Preparation
Why: Clear objectives
What: Clear agenda
Who: Right people? Anticipate issues?
Where: Choice? Layout? Seating?
When: Best time? Enough time?
How: How to facilitate effectively?

5. During the meeting

6. An Effective Facilitator…
TASK
Keeps to agenda
Maintains focus
Establishes common ground
Records decisions
Remains neutral
PROCESS
Sets ground rules
Listens and observes
Resolves conflict
Manages pace
Encourages all
ROLE OF FACILITATOR
Aids discussion
Opens up and encourages discussion
Asks questions
Captures ideas
Is neutral
Makes links between ideas
 ROLE OF CHAIR
Keeps the meeting going
Guides the discussion
Sets the scene
Keeps the focus
Keep objectives in sight
Ensures time keeping
Makes final decision
Controls the discussion
SKILLS OF FACILITATOR
No ego
Good listener
Is a quick thinker
SKILLS OF CHAIR
  Manages discussion
  Manages characters
  Is authorities

7. Creating a positive start
The beginning of each meeting needs to:
Relax and reassure
Set the tone
Encourage involvement
Focus attention on purpose
Build trust

8. Techniques for involving all
Small groups …?
Round robin
Voting
Allocate roles
Post-its

9. After the meeting…
Action notes ?
Follow up
Collate
attendance
sheets

10. Effective meetings clear objectives right people involve everyone
open and honest
run to time
clear agreed action