RESISTVIR Work Package 1 (Project Management & Further Development) Mid-Term Meeting 7 th July 2006 Damian Cooper-Smith Chalex Research

Objectives of Work Package 1 Project co-ordination and development To enable network cohesion and co-operation To co-ordinate and manage project’s resources  Responsible for travel budget for all participants To monitor progress of the co-ordination action  Tasks  Deliverables  Milestones To report on the project to the EC To establish communications between project partners  Project web site ( and

Meeting:Host:Planned Activities:Date: Kick-Off Meeting (Month 1) ISPAVE – Rome, Italy Project Introduction Network Meeting February 2005 Month 6 MeetingUniversity of Ankara – Ankara, Turkey Expert Groups 1 & 2 Meeting Network Meeting July 2005 Month 12 Meeting (1 st Annual) CSIC-CEBAS – Alicante, Spain Advances in sources, mechanisms & durability of resistance against plant viruses Network Meeting February 2006 Month 18 Meeting (Mid-Term) MTT – Helsinki, Finland Technology Transfer Workshop. Legislation Workshop Expert Groups 3, 4 & 5 Meeting Network Meeting July 2006 ResistVir Meetings - Past

Meeting:Host:Planned Activities:Date: Month 24 Meeting (2 nd Annual) ICGEB – Venice, Italy Innovative Approaches including transgenic resistance Network Meeting February 2007 Month 30 MeetingChalex – Cambridge, UK Technology Transfer Workshop. Legislation Workshop Expert Groups 6, 7 & 8 Meeting Network Meeting July 2007 Month 33 International Conference CSIC-CEBAS – Toledo, Spain Use of Genetic Resistance as a Tool to Control Plant Pathogenic Viruses October 2007 Month 36 Meeting (Final Meeting) INRA – Bordeaux, France Network Meeting February 2008 ResistVir Meetings - Planned

Review - First Annual Financial Statements (Year 1: February 2005–January 2006) Periodic Review and Financial Statements submitted in June EC analyse contractors financial statements and conclude; Correct – ResistVir Payment will arrive in approximately 8 weeks and Chalex will distribute this in a further 2 weeks. Incorrect - Chalex will be asked to re-contact contractors to reprocess forms and payment will be received upon arrival of correct reprocessed forms. Complete 1 2 3

Review - Second Annual Financial Statements (Year 2: February 2006–January 2007) Periodic Review and Financial Statements to be submitted in April EC analyse contractors financial statements and conclude; Correct – ResistVir Payment will arrive in approximately 8 weeks and Chalex will distribute this in a further 2 weeks. Incorrect - Chalex will be asked to re-contact contractors to reprocess forms and payment will be received upon arrival of correct reprocessed forms. Complete Contractors Financial Documentation MUST be available to Chalex by 31 st January 2007

Mid-Term Assessment Stop / Go

Financial Audit Certificates Required from every ResistVir Contractor Period covered: 1 st February 2005 – 31 st January 2008 (3 years) What’s being audited; 1. Personnel Costs – verified through timesheets and payroll system 2. Travel Expenses – verified through receipts (Chalex task) 3. Other costs – verified through receipts, costs must be directly associated with the project. (for example, if you have purchased computer equipment, you must have used this solely for the project to claim full cost). Who is the auditor; Nationally Registered Auditor (EC specify details in ‘Guidance Notes’) in your country. When must Audit Certificates be provided; WAIT!!! March 2008 DO NOT provide these until instructed to by Chalex. REASON; only €1000 per contractor is provided for Audit Certificates. If your Audit Certificate is incorrectly, your organisation will have to pay for the 2nd Audit Certificate at their own cost.

ResistVir Newsletter – available July 2006

Comments, Suggestions, Queries?