1. KM3NeT, 16.04.2007, Pylos © FIM-NewLearning 2007 KM3NeT Management & Reporting Dr. Roland Klein Project Office KM3NeT roland.klein@fim.uni-erlangen.de www.fim.uni-erlangen.de roland.klein@fim.uni-erlangen.de www.fim.uni-erlangen.de

2. KM3NeT, 16.04.2007, Pylos © FIM-NewLearning 2007 1 st Year Report Due 45 days after end of P1 (2007-03- 17) Two major sections : Activity report (milestones achieved, …) Management (financial) report (forms C, …) Corrections -> 2nd prefinancing

3. KM3NeT, 16.04.2007, Pylos © FIM-NewLearning 2007 1 st Year Report – Activity Report Summary of the work of every WP Max. detail level: subtasks WP-coordinators delivered: report of work status of milestones (*) deliverables or its status (*) information about WP – meetings (*) Each Contractor provided: personnel effort per contract partner involved in the WP (*) Use and dissemination of knowledge ----------- (*) KM3NeT project portal should be used for input

4. KM3NeT, 16.04.2007, Pylos © FIM-NewLearning 2007 1 st Year Report – Financial Information Every Contractor (should use project portal): Justification of the resources (per WP) travel, equipment, subcontracting, other costs personnel effort (costs and person months) Form C (=summary of the expenses) Summary table of the forms C (generated automatically) Summary table of the distribution of the EC financial contribution (project office),

5. KM3NeT, 16.04.2007, Pylos © FIM-NewLearning 2007 Further Reports 2nd reporting period (P2): 2007-02-01 to 2008-01-31 Internal minor intermediate report planned in month 18 (update of the information in project portal) Audit Certificate (about 15 partners will need it for the 1 st or the 2 nd report) is to be submitted if the request for Community financial contribution exceeds 150.000 Euros (summed up per contractor and per periods) is to be submitted at least with the last project report the costs for this Certificate must be stated in the following period (as the costs occur in this period)

6. KM3NeT, 16.04.2007, Pylos © FIM-NewLearning 2007 Management Money requested for P1: 2.24 Mio Euro (planned 3.02 Mio) Mid term review of KM3NeT Minor intermediate report planned before the review: update in project portal: milestones, deliverables, meetings no description of work

7. KM3NeT, 16.04.2007, Pylos © FIM-NewLearning 2007 KM3NeT Project Portal - General >300 registered participants http://www.km3net-portal.org various functions: Communication & collaboration: mail lists, Information: contact adresses,... Management: reporting,...

8. KM3NeT, 16.04.2007, Pylos © FIM-NewLearning 2007 Project Portal – Communication & Collaboration Email addresses, public mailing lists (WP lists, scientific list, …) mail archives private email adresses Discussion fora for WPs financial forum Document sharing

9. KM3NeT, 16.04.2007, Pylos © FIM-NewLearning 2007 Project Portal - Information Contact addresses of KM3NeT members Documents, Current WP presentations Calendar Links to important KM3NeT websites Comfortable conference tool (indico)

10. KM3NeT, 16.04.2007, Pylos © FIM-NewLearning 2007 Project Portal - Management Documents contract and appendices, guidelines Work plan WPs, tasks, subtasks Coordination of appointments: meet-o- matic, calendar, deadlines Reporting

11. KM3NeT, 16.04.2007, Pylos © FIM-NewLearning 2007 Project Portal - Reporting Reporting input for activities meetings, milestones, deliverables person months (personnel effort) per WP financial input personnel effort, input of other costs Summary reports (Output) activity report (PM, meetings, milestones, deliverables) financial reports (Form C, Justifications, Summary)

12. KM3NeT, 16.04.2007, Pylos © FIM-NewLearning 2007 Project Portal – Benefits easy and comfortable to use – an online help system (general and context-sensitive) is available extensive information about various KM3NeT issues (all in one place) support of management and coordination

13. KM3NeT, 16.04.2007, Pylos © FIM-NewLearning 2007 KM3Net Project PortalKM3Net Project Portal - important Keep ALWAYS updated all information related to your organisation Make sure that all people involved in the project has got an account in the portal Update your personal information PLEASE use the project portal The reporting area is mandatory for further reports

14. KM3NeT, 16.04.2007, Pylos © FIM-NewLearning 2007 Thank You