1. CLOSTNET Financial and Reporting Issues
Liz French
Nottingham University

2. Budget Living & mobility (A) Travel Allowance (B)
Career Exploratory Allowance ( C )
Participation expenses of eligible researchers (D)
Research/
training/ transfer of knowledge (E)
Organisation of international conferences, workshops and events (F)
Management (G)
Overheads (H)

3. Living & Mobility Allowance (A)
Living Allowance €34,500 per year x country co-efficient Mobility €500 per month x country co-efficient (no family) €800 per month x country co-efficient (with family) Living + mobility allowance = annual salary Living & mobility allowances cover TOTAL salary costs (includes employers social security contribution)

4. Living & Mobility Allowance (A)
Country
Co-efficient
Living Allowance
Mobility Allowance
Total UK
1.092
€37,674
€546
€873.60
€44226 €
Germany
1.015
€35,017.50
€507.50
€812 € €
Finland
1.12
€38,640
€560
€896
€45360
€49392
Slovenia
0.808
€27,876
€404
€646.40
€32724 €
Italy
1.039
€35,845.50
€519.50
€831.20 € €
France
1.044
€36,018
€522
€835.20
€42282 €
Netherlands
1.012
€34,914
€506
€809.60
€40986 €

5. Travel Allowance (B)
Depends on the distance, as the crow flies, between place of residence of the researcher and the host organisation (ie how far they have moved)
If the researcher has moved in the last 12 months the location of origin is the capital city of the country of his/her nationality
NOT for travel to conferences/meetings
Paid directly to the fellow (should not be taxed)
No receipts or explanation of how the money is spent are required
An annual allowance for each 12 month period (paid in month 1, 13, 25)

6. Travel Allowance (B)

7. Career Exploratory Allowance (C)
Payment of €2000
Paid once the fellow has been in post for 12 months
Paid directly to the fellow (should not be taxed)
No receipts/explanation of how the funds are spent is required

8. Participation expenses of eligible researchers (D)
€600 per researcher month, managed by the host institution
Consumables
Travel to conferences/meeting
Registration at meetings
Small, necessary equipment

9. Research/ training/ transfer of knowledge (E)
€600 per researcher month, managed by the host organisation
Execution of the training project
Publication of vacancies
Training activities
Teaching material
Co-ordination between partners
Travel to CLOSTNET meetings
Secondments of researchers

10. Organisation of international conferences, workshops and events (F)
€300 per external researcher (external = people from outside the participating organisations)
Organisational expenses (keynote speakers etc etc)
Participation fees

11. Managed by Nottingham University
Management (G)
Managed by Nottingham University
Implementation of the project
Report preparation
Audit certificates (Certificate on Financial Statements) >€375,000
All partners, except Zavod

12. Overheads (H)
10% of columns A-G

13. General Finance Can not claim VAT (includes VAT on travel expenses)
Exchange rate is either
Rate on the day costs were incurred
Rate applicable on the first day of the month following the end of reporting period
Use European Central Bank rate

14. Reporting Report 12 months Mid-term review 24 months 36 months
After final payment
Progress report X
Periodic report
Form C
Summary Financial report
CFS
Final report
Distribution report

15. Register to ECAS/SESAM
Project number