1. SKADS Controller’s Meeting Timeline Annual Financial Report
Status Update
22nd March 2007

2. SKADS Controller Meeting
SKADS Management
1st Annual Report
Mid Term Review
Annual Financial Report
Advance Payments
16 November 2018
SKADS Controller Meeting

3. SKADS Controller Meeting
1ST Annual Report
Progress & Activity Report contributions arrived on time
Most C-forms where filled in OK
Problems with requested EC contribution
Problem with conversion rate boxes
Some stamps were missing
Report was finished and submitted in final version early September
First Comments took long, approval early December
Compliments to all the DS managers who did a good job in delivering the reports
Consistency with mmonth and JoR was sometimes missing
We had a few unstamped C-forms
There was misunderstanding w.r.t. box where the requested EC contribution had to be filled in and the conversion rate boxes.
16 November 2018
SKADS Controller Meeting

4. SKADS Controller Meeting
1st Annual Report
Conclusions
SKADS performed well in the compilation of the report
Review of Technical reports must be improved in view of the MTR
Early discussions of “problems” with Brussels will speed up process
No delivery of “best effort” report but “first-time-right’
16 November 2018
SKADS Controller Meeting

5. SKADS Controller Meeting
MID Term Review
16 November 2018
SKADS Controller Meeting

6. SKADS Controller Meeting
Deliverables for MTR
16 November 2018
SKADS Controller Meeting

7. SKADS Controller Meeting
Mid Term Review
Management team may ask for intermediate reports w.r.t. deliverables not due prior to 1 July 2007
16 November 2018
SKADS Controller Meeting

8. Conclusions on Project Status
All design studies and tasks are making good progress
Mid Term Review is major Milestone in 2007
2nd Annual Report is required for MTR
Timing of 2nd Report is crucial
16 November 2018
SKADS Controller Meeting

9. Financial Annual Report
Req EC/ 1st Advance Payment = 80 %
16 November 2018
SKADS Controller Meeting

10. SKADS Controller Meeting
16 November 2018
SKADS Controller Meeting

11. SKADS Controller Meeting
Annual Report =
Some Participants do not reach 70 % !!!
It is not so easy to spent a lot of money in a short period of time in a way effective to the SKADS project
ESPECIALLY WHEN EC RULES APPLY!!!
16 November 2018
SKADS Controller Meeting

12. SKADS Controller Meeting
Annual Report 2007
Annual Report is input to the Mid Term Review
A delay of the Annual Report will delay the MTR!!
This year AUDIT Certificates are required for All participants (except when 0 spending)
We need a final report early september (1st Report was final in december 2006)
16 November 2018
SKADS Controller Meeting

13. Annual Report Official Timeline
Official Timeline for Report 2007:
22nd March 2007: Controller meeting
July 1, 2007: Request for Reports
July 16, 2007: Prepare financial figures
July 21, 2007: Report Task level
July 26, 2007: Report DS level July 30, 2007: Provide Forms C, Justifications of Resources (Audit Certificate Required)
August 10, 2007: Submit report to the EC
16 November 2018
SKADS Controller Meeting

14. SKADS Controller Meeting
Advance Payments
Money is ready for transfer
Payable starting next week
Small contingency fund is created
16 November 2018
SKADS Controller Meeting

15. SKADS Controller Meeting
Start preparing for audit early
Make sure auditor knows when audit is needed
Audit for 2005/2006 figures can be done right now
16 November 2018
SKADS Controller Meeting

16. SKADS Controller Meeting
Contingency:
the budgetary consequence: keeping 5 %, it is like 2% of the total budget
propose to keep the funds to be able to act on unforeseen circumstances
like the entering of a new consortium member
unforeseen costs w.r.t. the Mid Term Review
perform to 2009 properly and have SKADS
16 November 2018
SKADS Controller Meeting

17. SKADS Controller Meeting
16 November 2018
SKADS Controller Meeting

18. Annual Report Consistency Progress Report
Activity & Progress Reporting
DS-2
DS-3
DS-4
DS-5
DS-6
DS-7
DS-8
C-forms+ Justifications
Participant - 1
Participant - 2
Participant - 3
Participant – x
16 November 2018
Administrative Reporting
SKADS Controller Meeting

19. SKADS Controller Meeting
Annual Report
All Templates are available at the SKADS website:
C-forms and Justification of Resources required for each participant, even in the case of zero spending!!
Sent C-forms and Justification of Resources mid July by to Project Office first
Sent drafts of Audit Certificates as well
16 November 2018
SKADS Controller Meeting

20. Annual Reporting: Advice to Participants
C-Form is decisive document w.r.t. EU-funding
Justification of resources is link between C-form and Progress Report
Make sure traceability is accurate:
Receipts from travel expenses are available
Make sure you can account for the time of resources
Own accounting rules are leading
16 November 2018
SKADS Controller Meeting

21. SKADS Controller Meeting
Timesheets
The project office does not require timesheets (however we appreciate receiving them for information purposes)
Timesheets are for internal verification only. The auditors will need them!
Timesheets are a new EC requirement w.r.t. time staff works on SKADS
16 November 2018
SKADS Controller Meeting

22. SKADS Controller Meeting
Status Report
Technical achievements - general remarks and highlights of technical progress achieved during the month. DS leaders should also contribute a summary of progress by the entire DS.
Meetings attended - include contact with other Fifth Framework projects, and any conferences, workshops or project meetings attended.
Issues - these may be technical, administrative or other problems foreseen. All issues raised will be put on the next PMC agenda.
Red flags - these are major problems, internal or external, which if unresolved could halt the project. These will be the subject of an extraordinary PMC, and if still unresolved, will be passed on to the Commission.
Plans for next month - these can be a brief note of the main goals.
Update on Milestone planning
16 November 2018
SKADS Controller Meeting