American Chemical Society 1 Indianapolis National Meeting The Indiana Local Section is very excited to help host the 2013 Fall ACS National Meeting. A Presidential Event has been planned for Sunday, September 8th that will be held at the Indianapolis Motor Speedway in support of the “Chemistry of Motion” theme. Rides with Pace Cars will be offered as well as photo ops with race car drivers. The event will include demos, science activities for kids, prizes, booths and much more.

Sunday Morning Session I American Chemical Society

Planning Successful Activities Part III: Event Assessment

Planning Successful Activities: Agenda Setting the Targets Planning the Activity Measuring and Consolidating the Gains American Chemical Society

Planning Successful Activities: Agenda Setting the Targets  Establishing the goal  Selecting the type of activity  Describe the audience Planning the Activity Measuring and Consolidating the Gains American Chemical Society

Planning Successful Activities: Agenda Setting the Targets Planning the Activity Measuring and Consolidating the Gains Scenario: Using a time-machine, go back in time to when the targets for the Science Café we experience last night was being set. Phase 1: Individually, take a few min to generate a list of important goals for this activity at the Leadership Institute. Phase 2: As a group, agree on three goals. American Chemical Society

Planning Successful Activities: Agenda Setting the Targets Planning the Activity Measuring and Consolidating the Gains  Measuring success  Consolidating the gains American Chemical Society

Measuring Success: The Four Levels of Evaluation (this is in your participant guide, pg 34) Level 1, Reaction: How well did the learners like the learning process? Level 2, Learning: What did they learn? Can they translate learning to performance in learning setting? Level 3, Behavior: Are they applying the new learning on the job? Level 4, Results: What are the tangible results of the learning process in terms of reduced cost, improved quality, increased production, efficiency, etc.? American Chemical Society Adapted from Donald Kirkpatrick (1975)

Strategies for Evaluation (this is in your participant guide, pg 35) Post-event survey (Levels 1 and 3) Building activities into the event to demonstrate Level 2 mastery Benchmarking key variable before the event Return on investment analysis (can be as expensive as the investment itself, however) American Chemical Society Remember to use FORMS (Evaluation tab) to record the results of your evaluation.

Strategies for Evaluation: crafting questions for a survey One way to think about crafting questions is to consider: Open vs. Closed Questions American Chemical Society

Strategies for Evaluation: crafting questions for a survey One way to think about crafting questions is to consider: Open vs. Closed Questions American Chemical Society More information: Trowbridge, L. W., Bybee, R. W. and. Powell, J. C. (2000). Chapter 4, “Questioning and Discussion” in Teaching Secondary School Science, Upper Saddle River, NJ: Merrill / Prentice Hall John Richardson Jr., UCLA, Professor of Information Studies, visit: accessed Jan 26, ClosedMore Open Example“Can we help you?”“How may/can we help you?” Pro-Requires little work to answer: “Yes” or “No” -Develops trust -Perceived as less threatening -More information Cons-Provides little info -Discourages disclosure -Can be time-consuming -More effort is required

Some example Science Café survey questions American Chemical Society

Consider Last Night’s Science Café on Food. Did you find it worthwhile? 1.Well worth my time 2.Worth my time 3.Barely worth my time. 4.Not worth my time. 5.I feel asleep American Chemical Society

Consider Last Night’s Science Café on Food. Did you find it worthwhile? Please explain with a specific example.

Would you be interested in arranging a similar science café for your local section? 1.Definitely 2.Maybe 3.Probably not 4.Definitely not 5.I feel asleep American Chemical Society

Planning Successful Activities: Agenda Setting the Targets Planning the Activity Measuring and Consolidating the Gains Scenario (continued): Phase 3: Individually, take a few min to generate a some survey questions. Phase 4: As a group, construct a short survey that could have been use at the science café´. American Chemical Society

Reporting Events Within the FORMS system, Events are comprised of all activities carried out by your section. Events should be inclusive and should represent the depth and scope of the activities that your section plans, leads or participates in throughout the year. You can add Events to FORMS as they occur, while you are planning them or after they have been completed. American Chemical Society 17

Why Report the Impact of Your Local Section Activities? 1. LSAC uses this data to provide the ACS Board of Directors as well as the ACS Council with reports about events going on within ACS local sections. 2. The data is used to help the Society to Achieve Goal 4 of its Strategic Plan: Communicate with the Public 3. Periodically the ACS Budget and Finance committee determines the effectiveness of LSAC and the programs of the staff unit. Sharing the impact of local section activities is a major component of this review. 4. All of the above. American Chemical Society

Science Cafe´ American Chemical Society

Science Cafe´ American Chemical Society

Measuring Success Large group activity American Chemical Society

ACS Leadership Development System

TOWN HALL MEETING 1. Adminstrivia 2. Bulletin Board Questions and Answers 3. Local Section Vision and Support Questions: What are our goals? What supports do we need going forward to be successful? American Chemical Society

The ACS Speaker Service recently moved to a new platform called: 1. ACS Speakers Bureau 2. ACS Online Speaker Directory 3. ACS Speakers List 4. ACS Speaker Service Database American Chemical Society

ACS Online Speaker Directory profiles of speakers who give a variety of technical talks and administer LDS courses Speaker Profiles include:  Contact Information (i.e. name, address, phone number(s), )  Talking Points and Categories (i.e. biochemistry, etc.)  Short Bios  Availability and Travel Preferences Speaker Planner Resources, including a “how to” document, are available For questions, American Chemical Society 25

Local Section Finances Local Section Allotments (Base and Per Capita) – about $4,900 - $36,700 Local Section Voluntary Dues ($2-$15 per member) Treasurers Handbook is Available on American Chemical Society

LSAC Recommends that all Local Sections maintain minimum financial reserves of: 1. $10, $15, times the amount of your allotment 4. 3 times the amount of your allotment American Chemical Society

The deadline for filing the annual report is: 1. January 1 st 2. February 15 th 3. June 1 st 4. December 25 th 5. There is no deadline American Chemical Society

How often is your Local Section website updated? 1. Monthly 2. Quarterly 3. Annually 4. Do we have a website? American Chemical Society

Bulletin Board Questions American Chemical Society 30

American Chemical Society 31 FORMS Questions FORMS is not integrated with the ACS Network. The Network is intended to be a social media platform and FORMS is a database to collect reports. FORMS times out after 30 minutes of inactivity. This timeout period is an IT-industry standard. FORMS can only be used by local sections and divisions, only.

American Chemical Society 32 Elections The Committee on Nominations and Elections will host a webinar on this topic on April 30 th (afternoon). Stay tuned. To conduct electronic elections, check your Bylaws to see if it’s allowed. to change your Visit to view a webinar that discusses electronic elections as well as provides suggestions for vendors to use to conduct electronic elections:  Survey Monkey  Votenow.com

American Chemical Society 33 Electronic/Virtual Local Section Meetings Visit for contact information for A+ Conferencing. They offer discounted rates for hosting meetings. Consider using GoTo meeting – visit for feeswww.gotomeeting.com freeconferencecall.com—offers free teleconference service

American Chemical Society 34 Chat group for Local Section Leaders The ACS Network is the place  Volunteer Support and Engagement Group  Post questions  Start discussions  We will post some of the questions from this weekend to start discussions

American Chemical Society 35 Contacting and Involving Potential Members Know your target audience Plan programming for the target audience

American Chemical Society 36 Training Webinars  FORMS  Previous teleconferences  Pre-Leadership conference We will ask the ACS Network team and the ACS website team to develop webinars about using these tools.

American Chemical Society 37 ing members ACS is working on a system for local sections and divisions that will assist with sending bulk s. We hope to launch the system before the end of 2013.

American Chemical Society 38 Communicating with Members Beyond Websites Newsletters Blogs ACS Network Group for your section Phone tree Post cards Share a copy of your annual report

Templates for Thank You Notes  Templates for Thank You notes  Templates for Press Releases American Chemical Society 39

Where to find Most successful activities?  IPG examples  Share Your Story will be posted American Chemical Society 40

Guidance for chemical storage, transportation, and ordering The Committee on Communities Activities: The Committee on Chemical Safety: American Chemical Society 41

Paying for Members’ Meals Reasonable expenses Essential to the business of the section/official function of the section American Chemical Society 42

ACS Services for the Unemployed ACS National Dues may be waived for up to two years for members in good standing who are seeking employment ACS National Dues ACS National Meeting registration is free when you interview with potential employers at the ACS Career Fair or Virtual Career Fair ACS National Meeting registration ACS Regional Meeting registration is now reduced to just $25.00 ACS Regional Meeting registration Visit for more informationwww.acs.org/careers American Chemical Society 43

Other topics To be considered for Webinar Topics  Activities to involve more members  Increasing volunteer involvement  Matching industrial and academic interests in the local section American Chemical Society 44

ACS Webinars™ 45 Contact ACS Webinars™at ACS Webinars™ and the Younger Chemists Committee have made hosting your next event easy. We provide the speakers, program materials, and raffle prizes; you gather the audience. Next Event: Feb 28, 2013 Register at

ACS Webinars™ 46 Contact ACS Webinars™at Program Objectives: Reach younger audience Engage and revive sections/chapters Provide networking opportunities We have made it super easy for you to host an event. Each host will receive a you will receive a "Program-In-A-Box" kit that includes: promotional language for advertising in your local section newsletter and follow up s a short promotional video you can link to any electronic communications discussion questions and talking points for after the webinar one or two ACS Webinars beaker mugs that each local section can raffle off as a door prize.

Sharing a success Program in a Box ACS Newsletter $40 a kit American Chemical Society 47

Local Section Vision and Support Questions: What are our goals? What supports do we need going forward to be successful? American Chemical Society 48

OTHER ACS RESOURCES Use the ACS FREE service— Webs.com—to develop a website Visit (great page to bookmark ) Visit the ACS Network (Volunteer Support and Engagement) American Chemical Society 49

THANK YOU FOR ATTENDING the 2013 ACS LEADERSHIP INSTITUTE Local Section Track Have a safe trip home! American Chemical Society 50