HCPS + HP + UDT Partners in Technology UDT + HP Public Sector CIO Conference October 20, 2009 Jack Davis Executive Director The Center for Technology and Education

Leverage the buying power of Hillsborough County Public Schools (HCPS) by selecting partners for computer acquisitions. – Lower price – Lower Total Cost of Ownership (TCO) Standardization – Increased efficiencies/best practices – Local small business participation – Value added benefits from exclusive five year partnership Expectations

Over a 2 year period SDHC purchased 14,767 Desktop Computers at a cost of $13,482,271 Using the State of Florida contract we would have purchased 13,187 for the same expenditure. Cost Savings As a result of the contract, we purchased 1,579 more desktop computers.

Value Added Benefits Credit/Rebate – HP provides a credit return of 1.5 to 3.5 percent based on purchase volume. – In the first two years of the partnership HCPS received $615,640 in rebates back to the district. Software – Each laptop and desktop computer receives instructional software valued at $150 computer as part of the standard image. – Microsoft Office is included on all computers. Matching funds – HP donated $200,000 to the Hillsborough Education Foundation to support a matching funds program for technology

Standardization – Pre-Installed HCPS Image – Savings of personnel time – Improved response time for problem resolution – District-wide deployment of patches, fixes Employee and Student Purchase Plan – HP has developed and implemented a “campus store” for HCPS students and employees. Dedicated HP + UDT contact – New school setups – Tech refresh – Purchasing and delivery processes – Scripted installs – Inventory/Property Control Value Added Benefits

Service – UDT support with a local small business partner – HP Self Maintainer Accountability/ Internal Controls – Quarterly Reviews Strategic long range projection and planning Price comparisons with Western States Contracting Alliance (WSCA) as the benchmark Additional Partnerships MicrosoftVM Ware AltirisCisco Value Added Benefits

HCPS standard computers included in Lawson item master. This helps to ensure compliance with standards. Governance Policy and Procedures have been implemented as an adjunct to standards implementation. Planning for future years has been enhanced by the quarterly reviews Price comparisons are reviewed quarterly. Increased efficiencies

What is a VAR? A value-added reseller (VAR) is a company that adds some feature(s) to an existing product(s), then resells it (usually to end- users) as an integrated product or complete "turn-key" solution. This practice is common in the electronics industry, where, for example, a software application might be added to existing hardware.companyturn-keyelectronicssoftwarehardware

Trusted advisor to help identify solutions Up to date expert information on latest trends, products and services Single point of contact for cost effective and efficient solutions Assistance in procurement, installation and ongoing support Involvement of a small diverse Florida based company in a large corporate contract Ability to expedite issue resolution Why use a VAR?

Network Management Services Security Solutions Training and Support Services Mobility Solutions Unified Communications Solutions Professional Consulting Services Green & Energy Conserving Solutions Audio Visual Solutions Does your VAR offer a range of services and solutions?

Best Price Standardization – Support – Training – Pre-installed software Best Practices – Long range planning – Accountability – Value added benefits – A VAR to serve as a trusted advisor Summary

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