1 Foundation Cooperation Fund & Warsaw School of Economics Successful Project and Programme Management with the use of PCM Methodology Beata Puszczewicz & Bartosz Grucza

2 Programming Identification Formulation Implementation Evaluation & Audit Developing the system of supporting ESF projects in Poland - PCM EQUAL based: Project level requirements Programme level requirements Institutional requirements on programme level Shared vision of support system Institutional requirements on project level a)Trainings b)Consultations c)Up-to-date information d) Publications & Toolkits IT support Answers to detailed questions

3 Cost Time C m - managerial costs C e – execution costs C t – total costs Ca - attendance costs CmCmCmCm CeCeCeCe CtCtCtCt Ca trainings Action 1 Action 2 Action 3 2) Preparing plans and the support system a)One-year schedule b)Three-year schedule Planning the support system 1) Support needs analysis

4 Thousends of hours of trainings related to project management provided by National and Regional Centers for ESF trainings and Equal NSS Handbook for managing soft projects in the context of ESF - publication distributed in copies ! In Equal over 1500 people trained in 10 months in 2005, over 4000 in ! 17 other publications and toolkits prepared or translated Impact on ESF quality support Project Cycle Management Guidelines translated into Polish Development Partnerships research and surveys about: usefulness of PCM methodology in ESF projects influence of PCM methodology on project management maturity level Sourcebook on sound planning translated and adopted PCM online course adapted and produced under EQUAL Initiative Key elements:

5 Evaluating the support system Results of the inquiry

6 The support system based on PCM methodology and tools applied by DPs and other ESF project promotors in Poland resulted in efficient project management. Conclusions - part 1

7 Influence on project maturity Results of the inquiry Immature organization: processes improvised reactionary people are fire fighters schedules and budgets exceeded quality is difficult to predict Mature organization: organization-wide ability to manage processes roles and responsibilities are defined and clear customer satisfaction high-quality projects Project maturity levels Parviz F. Rad, Ginger Levin, The Advanced Project Management Office. A Comprehensive Look at Function and Implementation, St. Lucie Press, USA 2002 The five levels of project management maturity level 5 – continous improvement level 4 – benchmarking level 3 – singular methodology level 2 – common processes level 1 – common language H.Kerzner Model

8 Results of the inquiry structure of Polish DPs project management maturity level Influence on project maturity

9 Results of the inquiry DP project management maturity model – general overwiev Influence on project maturity

10 Results of the inquiry DP project management maturity model – methodology level Influence on project maturity

11 The support system based on PCM methodology and tools applied by Development Partnerships resulted in project management maturity level improvement The biggest effort was needed in area of project management methodology Development Partnerships that used PCM methodology had better functional output especially in area of project communication, decision making and efficiency Presented approach was definitely worth including into the future program support systems in ESF and will be included in Poland Conclusions - part 2

good governance priority 5 in Human Capital Programme good governence system ESF projects planned and managed with the use of PCM (6 leading Ministries involved) institutional capacity building and the promotion of partnership focus on a strategic approach is the key change compared with the previous programming period the use of PCM method to support sound programme and projects management innovation projects and transnational cooperation the spread of PCM methodology into other areas e.g. gender new ESF application forms based on PCM ESF dictionary logical framework matrix instead of hundreds of pages of project strategy description Today and tomorrow

13 support to intermediate bodies and beneficiaries sound planning network ( inputs into, and benefits from the network) other networks Today and tomorrow

14 The future of ESF in Poland strongly bases on PCM ! Conclusions – part 3

15 Thank you for your attention! Please, do not hesitate to ask questions!