How ICT can make CPD painless Simon Waldron Information Officer

1. Workshop Overview “If you are suffering from information overload (or are a technophobe) and would like to find out about how we used E-Guides to introduce the benefits of using ICT (Information Communication Technology), including a painless way to maintain and produce your CPD (Continuous Professional Development) records, to Third Sector learning providers in Suffolk, then join us for this friendly workshop in plain English.”

2. Workshop Objectives To share our experiences on:  Educating technophobes  Introducing ICT into learning delivery  Introducing REfLECT as a CPD tool  Introducing REfLECT as a VLE To keep it light and enjoyable!

3. Background  The Suffolk Learning Consortium was formed in April 2007, funded by LSC/ESF  Single point of contact for Third Sector learning in Suffolk  Now has over 100 members  Successfully completed LSC PQQ and is delivering LSC ‘Learning Champions’ contract  Delivering Workforce Development through Train to Gain  Founder member of Learn East

4. Background  SAVO awarded Capital ICT funding in 2007 to provide an ICT suite with interactive whiteboard  Completed E-Guides training in Spring 2008  Suffolk Learning Consortium awarded CaMeL funding in 2008 to provide:  8 interactive whiteboards around Suffolk  1 portable interactive whiteboard  1 student voting system

5. Background  Co-manage NLDC capital and revenue funding with Suffolk County Council  In 2008 provided £30,000 capital awards to 21 consortium members, including:  1 ICT suite upgrade  1 interactive whiteboard  1 portable interactive whiteboard  3 student voting systems

6. The Issues  Having provided a significant amount of ICT to support learning delivery we needed to provide training to ensure that the equipment is used to its full extent  We were aware, both from our own research and from our E-Guides training, that a significant number of ‘teachers’ are resistant to using ICT  As an ‘IfL Connect’ partner we needed to give our members guidance on completing their CPD

7. Our Action Plan  Attend IfL briefings on REfLECT  Load data onto REfLECT to use as a case study  Produce presentation on interactive whiteboard, student voting system and REfLECT  Deliver presentation at 12 venues across Suffolk

8. The Challenges  The IfL briefing on REfLECT was not in a very logical order and was quite ‘functional’ so we had to carry out a lot of work to make it more user friendly  Some of the venues for the presentation did not have internet access so the presentation had to be wholly in PowerPoint  Not everyone would be able to attend the presentations so we had to make the information easily accessible

9. IfL REfLECT Briefing  Logging on  Overview and navigation  Uploading files to REfLECT  Logging a CPD activity  Creating blogs  Basic searching in REfLECT  Sharing assets with peers and colleagues  Tagging assets and advanced searching  Creating a web folio  Creating a CPD record  Sharing assets and your CPD record

10. Logging on  Go to  In the Members Area Login Enter your IfL Membership No. and password, then click on Enter  From the menu of the left click on REfLECT  From the REfLECT Launch page click on Please click here to open REfLECT Note: REfLECT will open in a new browser window

11. Overview and Navigation

12. Navigation - create new

13. Navigation - view

14. Navigation - tools

15. Navigation - upload file

16. Uploading files to REfLECT Typical uploads:  Photographs  Certificates  Lesson Plans  PowerPoint presentations  Any files you want to share

17. Navigation - upload file To upload a file:  Click on ‘upload file’ then ‘single file’  Enter a ‘title’ for the file, and a ‘description’ (if necessary)  Click on arrow by ‘not tagged’

18. Navigation - upload file To upload a file:  Click on ‘upload file’ then ‘single file’  Enter a ‘title’ for the file, and a ‘description’ (if necessary)  Click on arrow by ‘not tagged’  Click on relevant ‘tag’  Click on ‘upload file’ (new window will open)

19. Navigation - upload file In new window:  Click on ‘Browse’ and select the file you want to upload  Click on ‘Upload’  Click on ‘close’ when the file has uploaded

20. Navigation - upload file  Click on ‘2’ if you want to add a reflection  Click on the Exit icon to save

21. Logging a CPD activity  Click on ‘create new’  Click on ‘activity’

22. Logging a CPD activity  Enter a ‘title’ and a ‘description’  Click on arrow by ‘not tagged’ and click on relevant ‘tag’  Click on next (yellow arrow)

23. Logging a CPD activity  Enter ‘reason for undertaking this activity’  Click on ‘knowledge/skills gained’ and enter details  Click on ‘what was the impact of the activity’ and enter details  Click on ‘activity start date’ and select date  Repeat for ‘finish date’ or select ‘or ongoing’  Click on next (yellow arrow)

24. Logging a CPD activity  Enter your ‘reflection’ on this activity  If this activity counts towards your CPD click on ‘record time spent on this activity’ and enter details  Click on next (yellow arrow)

25. Logging a CPD activity  You have now completed this activity record  Click on save and close (green tick)

26. How did we change the briefing? We changed the IfL briefing content to:  make it more personal  highlight the personal benefits of using REfLECT  We used a live REfLECT account containing real data to give a more meaningful demonstration  Where possible we demonstrated the live system, to supplement the presentation

27. Our Briefing  Logging on  Overview and navigation  tools - about me  tools - my tags  Uploading files to REfLECT  Logging a CPD activity  Creating blogs 

28. Our Briefing  Basic searching in REfLECT  Sharing assets with peers and colleagues  Tagging assets and advanced searching   Creating a web folio   Creating a CPD record  Sharing assets and your CPD record 

29. ICT for CBT  Our interactive whiteboard training highlighted not only the advantages to learners, but also the advantages to teachers in providing easy data to include in their CBT  Highlighting the data storage and sharing functions of REfLECT stimulated people to use the system as a cost-effective VLE

30. Did it work?  By ‘selling’ CBT and REfLECT on the back of ICT training made it more ‘joined up’ and acceptable  Even our most committed technophobes became enthusiastic  Only time will tell!

31. Any Questions?

How ICT can make CPD painless Simon Waldron Information Officer T: E: