Total Compensation

We wanted to highlight and communicate the value of our benefit package since it is a strategic advantage in recruiting and retaining our community members. So we got to work… Our HR folks like to produce warm and fuzzy feel good material, and

Value of Total Compensation Statements Raise awareness of the total monetary value of Benefits. Communicate how much the College values our community members -- we are making an investment in their health and future. Highlight the selling and retention point of a really strong asset for the College.

Why put it on the Web? We chose an online delivery model because: We want our employees to think of Employee Self-Service as the place to go to access paystubs and earnings information, healthcare and flexible benefits, retirement information, and now, their Total Compensation Statement. Web access allows the statement to be continuously updated (in our case, data is refreshed daily). Eliminates costs of paper and postage.

But……you have to reach your Audience ! Although we want folks to use Employee Self- Service, we realize this is not always practical. Therefore: We wont completely abandon paper but will continue to encourage employees to use self-service. –The paper version will highlight the web link We used Oracle Reports to create a paper version which will be available for administrators to run by department or individual – by department when annual raise letters are sent – by individual as needed

Creating the Total Compensation Statement Created in Application Express Used a table build that runs daily –Lots of functions used –Most data from nbrjobs,pdrdedn,phrdedn Worked with Web Developers to create a new theme (i.e. look)

Administrators View We wanted a way for HR Benefit Administrators to view individual statements Application Express made this fairly easy

How secure is it? We needed to make sure no one could access another persons statement We want folks to access their Total Compensation Statements via Employee Self- Service My colleague came up with a plan

WTAILOR: Add column in Web Tailor Session ID table (TWGBWSES) to capture SESSID NAME Null? Type TWGBWSES_PIDM NOT NULL NUMBER(8,0) TWGBWSES_WEBID VARCHAR2(6) TWGBWSES_LAST_ACCESS DATE TWGBWSES_LOGIN_ATTEMPTS NUMBER(2,0) TWGBWSES_LOGIN_REQ_IND VARCHAR2(1) TWGBWSES_SESSIONID NUMBER TWGBWSES_PREV_WEBID VARCHAR2(6) TWGBWSES_SWAT_SESSID VARCHAR2(50)

WTAILOR: Modify Package body TWBKWBIS* *This package provides the WWW Banner security and menu processes Create a global variable to capture the sessid cookie swat_cookie varchar2(4000) default 'no_cookie'; In the function f_validuser: swat_cookie := twbkbssf.f_encode (webid || pidm); Every update of twgbwses: set twgbwses_swat_sessid = swat_cookie set twgbwses_swat_sessid = NULL where applicable. What happens now is that once a user logs into and navigates through self-service the sessid will be updated in twgbwses.

Setting up Application Express Applications to Authenticate with Self-Service PACKAGE BODY PKS_APEX_MYSWAT_AUTHENTICATION IS pidm number(8); swat_sessid varchar2(50); procedure apex_totalcomp is BEGIN IF NOT twbkwbis.f_validuser (pidm) THEN RETURN; END IF; begin select twgbwses_swat_sessid into swat_sessid from twgbwses where twgbwses_pidm = pidm; exception when no_data_found then swat_sessid := null; end; htp.p(' window.location= " '" '); END; Now log into WebTailor and define as you normally would (roles, Menus, etc).

Authorization Scheme that verifies self-service session ID

Getting the PIDM for use in the application

Capturing the IP address

Ensuring that the IP is within the Swarthmore subnet

Summary Swarthmore HR wanted an online and printable Total Compensation Statement We decided to use Application Express for the online statement and Oracle Reports for the printable statement We worked with our Web team to give the online statement a Swarthmore Look We found a way to make the online statement secure and to keep it within the campus network

Go Live Date? We are planning to go live with both the paper copy & Employee Self-Service link in January 2008.