History Cards, Backup, Creating New Year, Initializing Data, Entering Enrollments, And Beyond

 History cards are used to give a quick view of the past years participation of the member or leader.  Entire history of member or leader is available without switching dataset years.  Cards are printable at rate of one year per page.

 Backups allow you to restore your 4HPlus database in case of system failure or extreme data corruption.  Easiest backup selection is to state data folder and then copy resulting file to another media.

 This process archives oldest dataset and creates a new dataset for the new year based on the current year data.  During new year creation, the current year dataset is locked and changes can no longer be made.  Oldest dataset is archived into a separate folder and is no longer immediately accessible through 4HPlus.

 Used to advance Grade, Years in Project, and Years in 4H.  Can remove Clubs, Projects, and Achievements from all members or leaders at once.  Clear Local and/or State fields quickly.  Selections for members can be different than selections for leaders, but all members and all leaders are treated the same.

 Change active status for all members or leaders at once.  State staff recommends selecting “Leave As Is” for active status.  If you set all members or leaders to Inactive, they will no longer appear on any reports.  Keep in contact with your members and leaders. Inactive members or leaders are not available for mailing labels or .  Saves time by not having to combine this year’s new member/leader list with last year lists.

 Clearing this date will put all leaders into Pending status for screening.  Pending status will prevent leaders from appearing in reports, mailing lists, s, etc. This is essentially similar to Inactive Status.  Since all re-enrolling leaders will sign their form, which contains the behavior agreement, all re-enrolling leaders have signed the form.  State staff recommends NOT clearing this date.

 Download from the website and import the 2012 Projects file.  Changes to the projects:  Aerospace, Geospatial, Robotics, and Science projects have been renumbered from 50000s to 80000s.  System will auto move the members from old number to new number.

 Enter new and re-enrollments as you would normally.  Make sure the Current Year field is 12 for all members and leaders you enter.  When you have completed the re-enrollments, Set Active Status for all non-returning members and leaders.

 Members and leaders can check their own record to see their own data and what projects they are enrolled in.  Leaders can print club or project rosters.  Leaders can club or project members.  Note: Any leader with county wide responsibilities should be categorized as “86 Key Leader” for project functions to operate fully.

 Members and Leaders can re-enroll through special process in 4H4ME.  System is not designed for club leaders to enter the enrollments of members or other leaders. Each member or leader enters their own re- enrollment choices.  At the end of online re-enrollment, a page is printed, signed, and returned to the club or county office.