1. Better Management of Instructors
An ACEware Users’ Webinar

2. Taking a look at Student Manager Tools Online Instructor Tools
Adding/Maintaining an Instructor Record
Assigning an Instructor to a Course
Reporting
Online Instructor Tools
View [selected] course information
View/print course and workshop rosters
Print attendance sheets
students
Record hours/credits/grades
Submit course proposals

3. The Instructor Record

4. Add a new instructor
1- File / New / Instructor
2- Module / Faculty

5. NOTE… INSTRUCTORs are stored in a SEPARATE database…
Many fields are identical to a name screen including Source, Occupation, Organization, Subject Code, and Print Label

6. You have special tools to clone a Student (Based on an Instructor Record)

7. You have special tools (“Special Button) to create an instructor from a Student

8. In addition you’ll find fields to set availability, assign a staff handler, whether personal information may be published on the web and if the instructor is “active”
Cool feature! Current Year Pay and Cumulative Pay

9. You can have Reminders to “Call Back” Instructors
AND DON’T FORGET:
You can have Reminders to “Call Back” Instructors
Cool feature! Current Year Pay and Cumulative Pay

10. Instructor Comments
Comments will pop up when someone accesses the record IF you enter an exclamation point (!) as the first character of the field.

11. enter list of skills/subjects faculty member can teach.
Instructor Comments
enter list of skills/subjects faculty member can teach.

12. Instructor Comments
Enter any faculty bio/vita information that would be helpful for catalog generation

13. Instructor Comments
ACEweb users can enter faculty information with HTML tags to control the web display.  They can also include HTML image tags to display a picture of the faculty member.

14. Instructor Additional Information
Store links to instructor resume and references
Set a Default Pay Type
(applied when instructor is added to course)
… And a default pay rate
(both may be edited at course level)

15. Collect specialized instructor info with Preferences & UDF’s
Add or remove fields on the
faculty screen with
Edit / Preferences /
Faculty
Discuss Encrypting Faculty SSN’s and Enabling Callback System
NOTE: several preferences affect Cloning Courses

16. Instructor UDF’s are also available
Numeric Field 4 is tied to pay rate regardless of label. Char Field 1 is tied to pay type. Why isn’t this validated?
NOTE: use “Pay Type” for Char 1 and it will be the Default pay type at class assignment
..and “Pay Rate” for INUDFN4

17. Instructor Contact Manager
Alt + F12 allows you to track instructor contacts.
Entries are automatically added when sending s and
printing mailing labels

18. Combining Duplicate Instructor Records
Open the “good” record and copy the faculty ID
Open the “bad” record and paste the “Good ID” over the bad ID
Click Save, paying attention to the system warnings

19. Mass Change Faculty Fields
Need to mail information to all instructors?
Want to set web access levels in one step?

20. Assigning an Instructor to a Course

21. From the course screen, select the Instructor tab
Click the plus sign next to
+Add Additional Instructor
(. . . lather, rinse, repeat)

22. Need to edit the instructor’s personal information?
Click the
“Edit Instructor Record”
to view and/or edit instructor’s personal information

23. Remember . . .
When multiple instructors are present, select a specific instructor to view their information.

24. Removing an Instructor
Select the instructor that you want to remove and click “Remove Instructor”

25. Instructor Scoping

26. Instructor Scoping Subject Scoping
When scoping is enabled, only those instructors with a subject code matching the course subject code will display in the Select Instructor List
Subject Scoping

27. Looking for that PERFECT Instructor?????
If you want to view an instructor's record, double-click on the instructor's name in the list to open the Faculty Manager record for the instructor.

28. Talent Search
If you want to view an instructor's record, double-click on the instructor's name in the list to open the Faculty Manager record for the instructor.

29. Instructor Reports

30. Instructor/Faculty Contracts
Generated from the Course screen / Quick Reports or from Reports / Faculty / Contract Agreements
NOTE: Faculty reports (like most
Student Manager reports)
can be modified to your
specifications.

31. Faculty Reports Instructor Lists – generate address and
phone lists as well as lists of Instructors
with their course information.   This area
is also useful for reporting all courses
taught by a particular instructor.
Performance Data – show which
instructors are generating the most
enrollments.
Check requests - may be printed directly from Faculty Manager.  
Faculty Only Reports - reports that do not contain course information.  For example, instructor contact lists, mailing labels, envelopes, etc.   These reports run independent of any course information.  
If time allows, run a few reports.
Mention: Instructor Lists, Performance Data and Check Request queries must reference course data.

32. Faculty Reports - Statistics
Run Course Statistics (BY INSTRUCTOR)  
If time allows, run a few reports.
Mention: Instructor Lists, Performance Data and Check Request queries must reference course data.

33. Any Unanswered Questions?